Copyright: Executive Assistant, (c) 1994 Jason Crandol


Executive Assistant Contents

Introduction

Basic Operations

Special Features

Troubleshooting

Registration

Custom Programming

Advanced Operations


Introduction

The Executive Assistant is a client information manager; an online address book which allows the running of multiple  programs and associated files pertaining to a client or business. It will keep a library of associated files for every entry in the address book. The program was developed for businesses, associations and organizations, schools, churches, etc. It gives different label formats and specialized Franklin Planner formats for printing.


Basic Operations

How to add a record?

Type your data into the information block (e.g. Name), press TAB or ENTER to go to the next block. When all the desired blocks are completed, press F1 to add the record.(Note: The only block that is necessary to fill out is the Name block.)

How to find a record?

To the right of the screen is a Rolodex list box. Move the mouse arrow to the record you want to get and click. For quicker access to a long Rolodex list, click on the Rolodex with the mouse and press the key for the first character of the name you want to find. The names starting with that letter will come up alphabetically.

How to change a record?

Once you have selected the record from the Rolodex, make your changes, then press F5. Should you forget to save the record by pressing F5, the program has been set up to save it for you as soon as you go to another record.

How to clear a record?

Pressing F6 will empty all the blocks on the screen, but it will not delete the record.

How to delete a record?

Press F9 to delete a record. A question/message box will appear to verify deletion.

Keyboard Command Keys


Keyboard Command Keys

Function Keys...

F1            Add a record.
F3            Access Address list. Only available after
              first address has been entered.
F5            Change a record.
F6            Clear a record.
F9            Delete a record.
Shift+F8      Save As (Save current file as another file)
Shift+F12     Save (Save current file)

Control Combination Keys...

Ctrl+N        Create a new file.
Ctrl+O        Open a file (Gets a file from the hard disk)
Ctrl+P        Print (Print Addresses, Labels, and specialized forms)
Ctrl+X        Exit program


Special Features

•	Attach program files and/or data files to a client name or business.

•	Print Avery style labels for all clients in ZIP order.

•	Print Frankling Personal Organizer style forms for one or more addresses.

•	Run Windows Calculator and Calendar programs from within this program.

•	Change macro button program paths within select.ini for easier access when adding client associated programs and data files.

•	An accumulative list for City, State, and ZIP. You never have to enter the
same City, State, and ZIP again.


Troubleshooting

Having a problem changing a name?

The name is the only indexed field in the address book, therefore you can only change it by entering a new name, pressing F1 to add it.  Then you select the old record in the Rolodex, pressing F9 to delete the old record.


Registration

If you have received this program and would like to register, please press "Print Topic" from the menu above and fill out the printed form and send it to the name and address listed below.

              EXECUTIVE ASSISTANT REGISTRATION FORM

        Name__________________________________________

     Address__________________________________________

        City__________________ State ___ ZIP _________

   Telephone______________________

     Please send $29.00 US dollars to:

     Jason Crandol
     P.O. Box 1664
     Silverdale, WA  98383


Custom Programming

If you see anything that may help with the further development of this program, please send comments or suggestions to the address below, and I will take them into consideration for the next version.  If you have a specific need for custom programming, please write to the address below and I will get in touch with you by telephone, mail, or e-mail to discuss terms.

 Jason Crandol
 P.O. Box 1664
 Silverdale, WA  98383


Advanced Operations

Associated Program Launcher

City, State, ZIP previous list

Changing Printer Fonts

Printing Labels


Associated Program Launcher

The Associated Program Launcher will run programs and data files for each entry in the Executive Assistant program.

Press Add to add a new program and/or data file entry.

Press Change to modify a previous entry.

Press Delete to remove an entry.

For adding or changing associated programs follow these steps...

1 	Enter a Title. (i.e. "January Project")

2 	Enter the program and datafile
(i.e. "C:\WINWORD\WINWORD.EXE C:\WINWORD\JANPROJ.DOC")
Notice the buttons below the Associated Program text box: Word, Excel, Access, Word Perfect; these programs have been found to be the most popularly used. You can press these buttons to get an automatic drive\path\filename for those programs. If the drive\path\filename is incorrect you can change them by pressing the Edit Program Paths... button.

For adding other programs press the Search button to help locate the drive\path\filename. An Associated data file search button will also appear, this button is to help you find the data files associated with the program file that you have previously entered.

3 	If you wish to try running the program and/or data file, press the Test Run button.

4 	Press the Accept button to add the new program entry. To change, press the Accept button.

5 	If you are changing an entry, your process is completed. To continue adding more entries, refer back to step 1. When completed with all entries, press the Close button.


City_State_Zip previous list
City, State, Zip previous list

When entering records the program keeps track of all City, State, and ZIP data entered. When adding records, the user can press F3 and click on the City, State, and ZIP instead of typing the same data again. By clicking on the automatic feature on the main menu, the list box will automatically appear once the user tabs to the city block on the main form.

Press the Delete button to remove a City, State, ZIP.

Press the Change button to modify the City, State, or ZIP.

Press the Cancel button to abort the list.


Changing Printer Fonts

Press the Font button on the printer form to change a font. A printer font list will appear for your selection. Note that the Courier fonts are recommended because they are not proportional, thus allowing even spacing between characters. This effects the tabular printouts only, labels and others printouts will view fine with any font.


Printing Labels

Avery style labels are typically made for laser printers. This program was developed on a Hewlett Packard Laserjet Series 4. The labels will print in the following format:

Name
Address Line 1
Address Line 2          (Doesn't print if empty)
City, State  ZIP

Labels are printed in ZIP order by label columns, not rows.

 COLUMN 1               COLUMN 2              COLUMN3

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              --->                  --->