Phone Pad Help Contents
 Phone Book Help Contents

Introduction

Using the Phone Book

Creating Dial List

Dialing

Menu Commands

File Menu

Search Menu

Help Menu


Help
Help Menu

Allows you to access the Help files (such as this one) containing information about the Phone Book.  Alternatively, you can press the F1 key on your keyboard.


Dialing Window
Dialing Window (or Call Status Dialog Box)

Whenever you use dial a number, the Call Status dialog box is displayed.  If the number you called is busy, the system will retry the call after the Time-Out specified in the Config application.

While the Dialing Window or Call Status Dialog Box is displayed on the screen you can select one of the following choices:

- Click on the Next button to try to redial immediately (you dont have to wait the length of time specified in the Config application).

- Click on the Cancel button to cancel the process and return to the Phone Book.

- Click on the Answered button if called party picks up the phone.  When you press this button, the application takes you back to the Phone Pad screen without disconnecting the communication.  From this screen you can then utilize any of the Phone Pads features (i.e., record the conversation, play background music, etc.)

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Dialing


Prefix

A Prefix is a number dialed before dialing any number you entered in the Numeric Display.

The Prefix can be used if you have to dial a specific number to get an outside line.  If you need to include a default Prefix (available to all TeleSound applications), do so in the Config application.

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Dialing


Number Display
Number Display (or Numeric Display)

The Numeric or Number Display is the box where all the digits to be dialed (or recently dialed) appear.  This display allows you to edit the number you are about to dial automatically, and displays the numbers you dial manually.

To dial the number in the display box just click on the Dial button.

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Dialing List

Dialing


Dial

Click on the Dial button to dial the number currently on the Number Display box.  The Dialing Window or Call Status dialog box appears on your screen to monitor the call process.

If the Number Display box if empty when you press this button, the Phone Book application will dial the phone number for the current card or record.

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Dialing List

Dialing Window


Digits

The digit buttons (Numeric keypad) are used for manual dialing or for entering a numbers using your mouse.  When the phone is picked up clicking on any digit button dials the digit immediately; if the line is not open, clicking on a digit number adds the digit to the Number Display.

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Dialing List

Numbers Display Box


Using The Phone Book

The Phone Book lets you record, edit and display addresses, phone numbers and special instructions or notes stored in cards or records.

The left side of the book lets you go directly to a specific record by double clicking on the name.  A  +  sign at the left of any character indicates that there are records starting with that character.  To expand or see the list of records starting with that letter of the alphabet, just click on the letter.  A  -  symbol next to the letter will appear indicating that it has been expanded.

To update the information on the record area (right side of the book), you must click on a name after you expanded the branch for a specific letter.

Use the + button to expand all letters simultaneously, or the - to collapse them all at the same time.

The right side of the book contains the cards or records.  This is where your phone numbers and addresses are displayed.  Each record is divided into fields and sections:

Fields:  Each field contains specific information (i.e., Last Name, First Name, Address, etc.).  There are eight fields in each record.

Section Buttons:  This buttons allow you to display additional information stored for the record.  For example, when the Home section button is pressed (is highlighted), the record displays home phone number and address; when the Work button is pressed, the record displays work phone number and address for the same individual.  Pressing the Notes button allows you to read any additional information entered.

Note:  The Last Name and First Name fields remain unchanged while you browse through Home, Work or Notes sections.

The bar at the bottom of the right side of the book displays the name in the current record.  To browse through the records sequentially (in alphabetical order), click on the left or right arrows.  If you want to browse names starting with the next (or previous) letter in the alphabet, click on the left or right arrows with a bar.

The bottom part of the Phone Book screen is the Phone Book Dialer.

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Editing Cards

Searching For A Card


Searching For A Card

The Search Menu allows you to find any record by first name, last name, address or city.  You can enter partial information on any given field to find the record(s) that fit to the search pattern.

To use the Search option and find a specific card:

Select Find form the Search menu.  A Search Entry dialog box appears.

Enter the details you want to search for.  To find the first record matching the search criteria, press Find First.  To find the next record matching the search criteria starting from the current position press Find Next.

If the record found is not the desired one, select Search Again form the Search menu (or press F3) to find the next record matching the current search criteria.

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Editing Cards


Editing Cards

Updating An Existing Card

Select the field you want to update/edit by clicking on it with the mouse (or move to the field pressing the Tab key).

Change the field contents.

Click on the Update button to confirm the changes.

Adding A New Card

Click on  the New button.

Edit the fields with the appropriate data (see Updating An Existing Card above).

Click on the Update button to save the information.

Deleting A Card

Select the card or record to delete by clicking on it.

Click on the Delete button.  A dialog box will appear asking you to confirm the deletion.  Click on the Yes button.

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Update

New

Delete


Update

The update button is used to save changes whenever you edit cards, or to save information every time you create a new card.

When you click on the Update button, a dialog box appears asking you to confirm the changes.  If you want to abort the changes click on the No button; otherwise, accept the changes by clicking on Yes.

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Editing Cards


Delete

Deletes the current or selected card or record.

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Editing Cards


New

Creates a new card or record.  You can enter information in the new card and save it using the Update button.

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Editing Cards


Creating Dialing List

Search for the record containing the phone number you want to dial.

Select the record by clicking on it.

Click on the Add to List button.  The information on the current record will appear on the dialing list (center of the Phone Book Dialer).

Continue adding numbers to the Dialing List following the steps explained above.

If you want to add any numbers manually, enter the phone number using the numeric keypad at the lower right corner of the screen; then click the Manually Add button.

If you make a mistake and want to delete a number form the Dialing List, select the number by clicking on it and then click on the Remove From List button.

To remove a phone number from the list, select the number by clicking on it and then click on the Remove From List button .

Note:  The Dialing List is temporary and is cleared when you quit the Phone Book application.

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Dialing Window

Dial Button


Dialing

To dial any given number, enter the number in the Numeric Display and/or add it to the Dialing List.

Click on the Dial button.

If you are calling a list of numbers in the Dialing List, every number that is reached is automatically removed from the list.  When a number in a list is busy, the next number in the list will be dialed; however, the skipped number will not be removed form the list.

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Dialing List

Dialing Window

Dial Button


Introduction

The Phone Book application is a Windows™-based electronic phone book that lets you record, edit and display addresses, phone numbers and special instructions or notes.  Phone Book features a search tool to access information even if you only remember part of the data; in other words, you can search by name, address, or phone number.

In addition, this application allows you to dial a phone number by simply selecting the specific card or page, or by entering a phone number manually.  You can even select a list of phone numbers and Phone Book will dial them for you one by one..., and if you are currently using another phone book application, you can transfer information using the import and export features.


Add to List

The Add to List button inserts the current card's phone number into the Dialing List.

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Dialing List


Remove from List

Clicking on this button deletes the selected line from the Dialing List.

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Dialing List


Add Manual
Manually Add

Adds a manually entered number to the Dialing List.

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Dialing List

Numbers Display Box


Clear

This button clears the Number Display box .

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Numbers Display Box


File Menu

Open Phone Book

Allows you to load any existing phone book created with the TeleSounds Phone Book application.

New Phone Book

Lets you crate phone books (for different users, for example) using the TeleSounds Phone Book application.

Import Phone Records

Allows you to import the records from any phone book you currently have, even when your current phone book has been created using a different application.  Before you use this option, make sure you Export your records from your other application into a file in ASCII format.

Export Phone Records

Exports the current phone book records into a file in ASCII format.

Exit

Quits the TeleSounds Phone Book application .

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Using the Phone Book

Importing Records

Exporting Records


Importing Records

If you are currently using another phone book application, you can import the records from your current application into the TeleSound Phone Book application.  To import the records follow this procedure:

Export the records from your current application as ASCII file by selecting the Export to ASCII or Save As ASCII option (whichever is available in your application).  Each line in the ASCII file should contain one record's fields separated by commas.

Open the TeleSounds Phone Book application.

Select Import Phone Records from the File menu.  An Import ASCII dialog box will appear.

Select the ASCII file you created in step 1 above (the file to import from) and click OK.

The Import Phone Records dialog box appears.  Now you must match the files fields with the field names in the TeleSounds Phone Book application.  You can click on the down arrow next to the field name and scroll through until you find the data for each specific field.

If the first line of the imported records contain the field titles, click on the First Record are Titles box (an X should appear to indicate that it its selected).

After you have match all necessary fields, click on Import.


Exporting Records

If you want to use the records from the TeleSounds Phone book in another phone book application, export the records to an ASCII file by following these steps:

Select Export Phone Record from the File menu.

Enter the file name for the ASCII file and click on OK.

When the Export Phone Records dialog box appears, select the fields to export and click on the > button to transfer them to the window on the right side of the dialog box.

Note:  Only the fields showing on the window at the right side of the dialog box will be exported to the ASCII file.

If the first line in the ASCII file should contain the name of the fields rather than data, click on the First Record are Titles box (an X will appear to indicate that this option is selected).

Click on Export.