TITLE:	Creating an Organizational Chart

PRODUCT:	WordPerfect 5.1 for DOS

Problem

You need to create an organizational chart with three levels.

Concept

The easiest way to create an organizational chart in WordPerfect 5.1 is to use the Tables feature to create a separate table for each level of the chart. Figure 1 below was created using three separate tables.

President Vice President Vice President Executive Executive Executive Executive	Figure 1: A Completed Organizational Chart

Solution

Create each of the three levels using a separate table.

First Level

The first level, the President in our example, is a centered box with a vertical line below it to connect it to the next level. Follow the steps below to create the first level.

1	Press Columns/Table (Alt+F7), then choose Tables (2).

2	Choose Create (1).

3	Type 1 for the number of columns, then press Enter. Type 2 for the number of rows, then press Enter.

You have now created a two-celled table, and you are in Table Edit mode. The next step is to size the columns.

4	Choose Format (2), then Column (2).

5	Choose Width (1), then type 2 and press Enter.

Your table should now look like Figure 2.

Figure 2: A Sized Column

Next, split the bottom row into two parts to create the vertical line that connects level 1 to level 2.

6	Press the Down Arrow to move to cell A2.

7	Choose Split (8), then choose Columns (2).

8	Type 2 for the number of columns, then press Enter.

Your table should now look like Figure 3.

Figure 3: No Border and Row 2 Split

Now you need to remove the table lines you don't need.

By default, each cell in a table controls only its top and left lines. You can change the right or bottom lines of each cell, but the top line of the cell below and the left line of the cell to the right could overlap those lines because they take up the same space. To avoid line duplication, it is best to only modify the top and left lines of each cell. You need to edit the top and left lines of other cells to make changes to the bottom and right lines of cells.

After splitting the cell, your cursor should still be in cell A2.

9	Choose Lines (3), then choose All (7). Choose None (1).

10	Press the Right Arrow to move to cell B2, then choose Lines (3).

11	Choose All (7), then choose None (1).

12	Choose Lines (3), then choose Left (1). Choose Single (2).

Your table should now look like Figure 4.

Figure 4: Some Lines Erased

Now you need to change the lines around the top cell to single lines.

13	Press Up Arrow to move to cell A1, then choose Lines (3).

14	Choose All (7), then choose Single (2).

Now that you have formatted the first level, you need to center the table.

15	Choose Options (6), then choose Position of Table (3).

16	Choose Center (3), then press Enter.

17	Press Exit (F7), then press Home, Home, Down Arrow to move your cursor below the first table.

Figure 5: Completed First Level

Second Level

For the second level, the Vice President level in our example, you need to create a table with 3 columns and 3 rows.

1	Press Columns/Table (Alt+F7), then choose Tables (2).

2	Choose Create (1).

3	Type 3 for the number of columns, then press Enter. Type 3 for the number of rows, then press Enter.

You need to adjust the column widths individually, because not all of the columns will be the same width.

4	Move your cursor to cell A1.

5	Choose Format (2), then Column (2).

6	Choose Width (1). Type 1.4, then press Enter.

Repeat steps 5 and 6 for columns B and C, setting column B to 1" and column C to 1.4". Your table should now look like Figure 6.

Figure 6: Second Level Table

To create the lines connecting the first level to the second level, you need to split cells A1, C1, A3, and C3 into two columns each. Start with cell C3 so the column letters don't confuse you as they change.

7	Place your cursor in cell C3.

8	Choose Split (8), then choose Columns (2).

9	Type 2 for the number of columns, then press Enter.

Repeat the same procedure for cells C1, A1, and A3. Your table should now look like Figure 7.

Figure 7: Second Level with Split Cells

Next, you need to join certain cells to form the connecting lines.

10	Place your cursor in cell A1, then turn on Block (Alt+F4 or F12 on an expanded keyboard).

11	Press Right Arrow four times to move to the end of the row.

12	Choose Lines (3), then choose All (7). Choose None (1).

Repeat steps 10 through 12 for the third row, substituting cell C1 for cell A1 in step 10.

13	Place your cursor in cell B1, then turn on Block (Alt+F4 or F12 on an expanded keyboard).

14	Press Right Arrow twice to move to cell D1.

15	Choose Lines (3), then choose Top (3). Choose Single (2).

Next, create the connecting lines for this level.

16	Place your cursor in cell B1, then choose Lines (3).

17	Choose Left (1), then choose Single (2).

Repeat steps 16 and 17 for cells E1, B3, and E3. Your table should now look like Figure 8.

Figure 8: Some Lines Removed

18	Place your cursor in cell A2, then choose Lines (3).

19	Choose All (7), then choose Single (2).

Repeat steps 20 and 21 for cell D2.

20	Move your cursor to cell C2, then choose Lines (3).

21	Choose Top (3), then choose None (1).

Now you need to center the table so it lines up with the first table.

22	Choose Options (6), then choose Position of Table (3).

23	Choose Center (3), then press Enter.

24	Press Exit (F7), then press Home, Home, Down Arrow to move your cursor below the second table.

Figure 9: The First Two Levels Completed

Third Level

For the last level of this chart, the Executive level in our example, you need to create a table with 7 columns and 2 rows.

1	Press Columns/Table (Alt+F7), then choose Tables (2).

2	Choose Create (1).

3	Type 7 for the number of columns, then press Enter. Type 2 for the number of rows, then press Enter.

The width of columns B, D, and F needs to be set as small as possible.

4	Place your cursor in cell B1.

5	Press Ctrl+Left Arrow until the column no longer decreases in width.

Repeat steps 4 and 5 for cells D1 and F1 to decrease the width of their columns.

Now you need to split the wider columns, currently cells A1, C1, E1, and G1. Start with cell G1 so the column letters don't confuse you as they change.

6	Choose Split (8), then choose Columns (2).

7	Type 2 for the number of columns, then press Enter.

Repeat steps 6 and 7 for cells E1, C1, and A1. Your table should look like Figure 10.

Figure 10: Third Level with Split Cells

Now create the connecting lines that will join this table with the second table. To do this, you first need to remove all of the lines in the first row.

8	Place your cursor in cell A1, then turn on Block (Alt+F4 or F12 on an expanded keyboard).

9	Press Right Arrow until the entire first row has been blocked.

10	Choose Lines (3), then choose All (7).

11	Choose None (1).

12	Place your cursor in cell B1, then choose Lines (3).

13	Choose Left (1), then choose Single (2).

Repeat steps 12 and 13 for cells E1, H1, and K1.

14	Place your cursor in cell C2, then choose Lines (3).

15	Choose All (7), then choose None (1).

Repeat steps 14 and 15 for cells F2 and I2. Your table should now look like Figure 11.

Figure 11: Some Lines Removed

You are now ready to finish this level.

16	Place your cursor in cell A2, then choose Lines (3).

17	Choose All (7), then choose Single (2).

Repeat steps 16 and 17 for cells D2, G2, and J2.

18	Place your cursor in cell B1, then turn on Block (Alt+F4 or F12 on an expanded keyboard).

19	Press Right Arrow until your cursor is in cell J1.

20	Choose Lines (3), then choose Top (3).

21	Choose Single (2).

Now center the table.

22	Choose Options (6), then choose Position of Table (3).

23	Choose Center (3), then press Enter.

24	Press Exit (F7) to return to the document editing screen.

Your finished chart should now look like Figure 1. You are now ready to enter text in the boxes.

See Also

•	InfoShare document #1017: Tables: Cell Line Ownership Design

•	Table, Create in the WordPerfect 5.1 for DOS reference manual

•	Table, Edit Structure in the WordPerfect 5.1 for DOS reference manual

•	Table, Format Columns and Cells in the WordPerfect 5.1 for DOS reference manual