











                                  What Mailing List?



                     Mailing List Management & Printing Software
                                 for MS-DOS computers





                            Shareware Edition User's Guide








                               Written by Angel Babudro
                                     P.O. Box 132
                                   Paonia, CO 81428








                       NOTE: The file WML.TXT is ASCII TEXT for
                      fixed-pitch printing, whereas WML.WP is a
                        WordPerfect 5.1 document, suitable for
                          loading into a word processor for
                            proportional-spaced printing.









                            Programme & Documentation are
                       (c) Copyright 1990-1995 by Angel Babudro
                                 All rights reserved







                                  What Mailing List?
                                  __________________



                                       CONTENTS


          I.    DISCLAIMER OF WARRANTY  . . . . . . . . . . . . . . . .   1

          II.   COPYRIGHT . . . . . . . . . . . . . . . . . . . . . . .   1

          III.  LICENSE . . . . . . . . . . . . . . . . . . . . . . . .   1

          IV.   TECHNICAL SUPPORT (HOW TO REACH ME) . . . . . . . . . .   2
                Support & Updates from Bulletin Boards  . . . . . . . .   3

          V.    ORDERING METHODS AND REGISTRATION FEES  . . . . . . . .   4
                A. Benefits of Registration . . . . . . . . . . . . . .   4
                B. How To Order . . . . . . . . . . . . . . . . . . . .   5
                C. Pricing  . . . . . . . . . . . . . . . . . . . . . .   6
                INVOICE & REGISTRATION  . . . . . . . . . . . . . . . .   8

          VI.   ACKNOWLEDGEMENTS  . . . . . . . . . . . . . . . . . . .   9

          VII.  WHAT DOES THIS SOFTWARE DO? . . . . . . . . . . . . . .   9

          VIII. HOW TO READ THIS MANUAL . . . . . . . . . . . . . . .    10

          IX.   SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . .    10
                A. Practical File Size Limitations  . . . . . . . . .    11
                B. Printers . . . . . . . . . . . . . . . . . . . . .    12
                C. Networks . . . . . . . . . . . . . . . . . . . . .    12
                D. Using With MS Windows  . . . . . . . . . . . . . .    12
                E. Using With 4DOS  . . . . . . . . . . . . . . . . .    14

          X.    USING What Mailing List? FOR THE FIRST TIME . . . . .    14
                A. Quick Start  . . . . . . . . . . . . . . . . . . .    14
                B. Quick Exit . . . . . . . . . . . . . . . . . . . .    15
                C. Updating To a Newer Release  . . . . . . . . . . .    15
                D. Choosing a Directory for WML . . . . . . . . . . .    16
                E. Using an LCD or Monochrome Screen with a Colour
                   Card . . . . . . . . . . . . . . . . . . . . . . .    16
                F. Specifying a Data Drive and/or Directory . . . . .    16
                G. Using the Menus  . . . . . . . . . . . . . . . . .    17
                H. Status Line  . . . . . . . . . . . . . . . . . . .    17

          XI.   MANAGING & PRINTING YOUR FILES  . . . . . . . . . . .    18
                A. Creating a New File  . . . . . . . . . . . . . . .    19
                B. Opening an Existing File . . . . . . . . . . . . .    19
                C. Saving/Closing a File  . . . . . . . . . . . . . .    20
                D. Deleting a File  . . . . . . . . . . . . . . . . .    20
                E. Changing a File's Name & Description . . . . . . .    20

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                F. Copying Files  . . . . . . . . . . . . . . . . . .    21
                   1.  Using DOS Commands (21)
                       __________________
                   2.  Using Back-up & Restore (21)
                       _______________________
                   3.  Using the back-up option (22)
                       ________________________
                   4.  Using the restore option (22)
                       ________________________
                G. Formatting Floppy Disks  . . . . . . . . . . . . .    23
                H. Fixing Damaged Index Files (Re-Indexing) . . . . .    23
                I. Removing Records Which Are Marked for Deletion
                   (Packing)  . . . . . . . . . . . . . . . . . . . .    24
                J. Importing Data from Other Software . . . . . . . .    24
                   1.  Importing ASCII files (25)
                       _____________________
                   2.  Importing WML files (26)
                       ___________________
                   3.  Importing DBF (dBase) files (26)
                       ___________________________
                   4.  Importing Dr. Data Label files (28)
                       ______________________________
                   5.  Importing WordPerfect files (28)
                       ___________________________
                   6.  Grouping imported entries (29)
                       _________________________
                K. Exporting Data to Other Applications . . . . . . .    30
                   1.  ASCII, comma-delimited (30)
                       ______________________
                   2.  ASCII, fixed field length (30)
                       _________________________
                   3.  Ventura Publisher (31)
                       _________________
                   4.  WordPerfect Merge (31)
                       _________________
                   5.  Microsoft Word Merge (32)
                       ____________________
                L. Querying & Selecting Entries to Print  . . . . . .    32
                   1.  Selecting entries to be printed (32)
                       _______________________________
                   2.  Actions which affect all selected entries (33)
                       _________________________________________
                   3.  Query examples (34)
                       ______________
                M. Printing . . . . . . . . . . . . . . . . . . . . .    35
                   1.  11-digit Zip Codes (35)
                       __________________
                   2.  Other U.S. Postal Service considerations (36)
                       ________________________________________
                   3.  Group List (37)
                       __________
                   4.  Envelopes (37)
                       _________
                   5.  Labels (38)
                       ______
                   6.  Phone Book (39)
                       __________
                   7.  Zip/Postal Code Distribution List (39)
                       _________________________________

          XII.  DATA ENTRY  . . . . . . . . . . . . . . . . . . . . .    40
                A. Names  . . . . . . . . . . . . . . . . . . . . . .    40
                   1.  Special keys and key combinations (40)
                       _________________________________
                   2.  Using Function keys (F-keys) (41)
                       ____________________________
                   3.  Alt key combinations (41)
                       ____________________
                   4.  Using filters (41)
                       _____________
                   5.  Getting help (F1/Help) (42)
                       ______________________
                   6.  Locating an entry (F2/Find) (42)
                       ___________________________
                   7.  Grouping entries together (F3/Group) (43)
                       ____________________________________
                   8.  Updating Response Dates (F4/Resp) (44)
                       _________________________________
                   9.  Switching between Last Mailed and Response
                       __________________________________________
                       Dates (F5/Date) (44)
                       _______________
                   10. Adding new records (44)
                       __________________

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                                  What Mailing List?
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                   11. Changing existing records (45)
                       _________________________
                   12. Editing the Last Mail Date fields (45)
                       _________________________________
                   13. Using the Delete/Omit/Bad Address/Select flags
                       ______________________________________________
                       (45)
                   14. Printing the Displayed Entry (46)
                       ____________________________
                   15. Using Smart Zip (47)
                       _______________
                   16. Macros & Key Words (47)
                       __________________
                B. Groups . . . . . . . . . . . . . . . . . . . . . .    48
                   1.  What are groups? (48)
                       ________________
                   2.  Defining or changing groups (49)
                       ___________________________
                C. Abbreviations (Macros) . . . . . . . . . . . . . .    49

          XIII. INDICES & FILTERS: CONTROLLING THE SORTING SEQUENCE
                AND VIEWING OF ENTRIES  . . . . . . . . . . . . . . .    51
                A. Changing the Index . . . . . . . . . . . . . . . .    51
                B. Filters  . . . . . . . . . . . . . . . . . . . . .    52
                   1.  Setting a filter (52)
                       ________________
                   2.  Clearing a filter (52)
                       _________________

          XIV.  PREFERENCES . . . . . . . . . . . . . . . . . . . . .    52
                A. Setting Your Return Addresses  . . . . . . . . . .    53
                B. Data Entry Settings  . . . . . . . . . . . . . . .    53
                   1.  Setting the point of origin: the Country
                       ________________________________________
                       setting (53)
                       _______
                   2.  Home country (54)
                       ____________
                   3.  City & State formatting (54)
                       _______________________
                   4.  Default 3rd phone description (54)
                       _____________________________
                   5.  Bulk mailing features (55)
                       _____________________
                C. Envelope Size & Margin Settings  . . . . . . . . .    55
                D. Selecting Continuous Label Types for impact/dot
                   matrix
                   printers . . . . . . . . . . . . . . . . . . . . .    55
                E. General Settings . . . . . . . . . . . . . . . . .    56
                   1.  Alert tone (56)
                       __________
                   2.  Automatic 11-digit zip (56)
                       ______________________
                   3.  Incomplete addresses (57)
                       ____________________
                   4.  Import duplicate rule (57)
                       _____________________
                   5.  Import technique (57)
                       ________________
                   6.  Adhere to USPS guidelines (58)
                       _________________________
                   7.  Start on DE/Names screen (59)
                       ________________________
                F. Defining Printers  . . . . . . . . . . . . . . . .    59
                   1.  PCL (laser & deskjet) printer soft fonts (59)
                       ________________________________________
                   2.  Scalable fonts (60)
                       ______________
                   3.  Post Office considerations (60)
                       __________________________
                G. Duplicate Checking . . . . . . . . . . . . . . . .    60

          XV.   HELP  . . . . . . . . . . . . . . . . . . . . . . . .    61


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          XVI.  PROBLEMS AND ERROR MESSAGES . . . . . . . . . . . . .    62
                A. EMS Memory Error . . . . . . . . . . . . . . . . .    63
                B. Text overlaps on reports . . . . . . . . . . . . .    64
                C. Information is Missing . . . . . . . . . . . . . .    64

          XVII. FILES WHICH MAKE UP THE PACKAGE . . . . . . . . . . .    65











































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          I.    DISCLAIMER OF WARRANTY

                WML IS PROVIDED "AS IS" WITHOUT ANY WARRANTIES OR
          CONDITIONS, EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,
          THOSE CONCERNING MERCHANTABILITY AND FITNESS FOR A PARTICULAR
          PURPOSE.  NEITHER ANGEL BABUDRO NOR ANYONE ELSE WHO HAS BEEN
          INVOLVED IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS
          SOFTWARE SHALL BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, OR
          INCIDENTAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE
          THIS SOFTWARE EVEN IF ANGEL BABUDRO HAS BEEN ADVISED OF THE
          POSSIBILITY OF SUCH DAMAGES OR CLAIMS.  IN NO EVENT SHALL THE
          AUTHOR'S LIABILITY FOR ANY DAMAGES EVER EXCEED THE PRICE PAID FOR
          THE LICENSE TO USE WML, REGARDLESS OF THE FORM OF CLAIM.  THE
          PERSON USING WML BEARS ALL RISK AS TO THE QUALITY AND PERFORMANCE
          OF THE SOFTWARE.
                Some States do not allow the exclusion of the limit of
          liability for consequential or incidental damages, so the above
          limitation may not apply to you.
                This agreement shall be governed by the State of Colorado
          and shall inure to the benefit of Angel Babudro and any
          successors, administrators, heirs and assigns.  Any action or
          proceeding brought by either party against the other arising out
          of or related to this agreement shall be brought only in a State
          or Federal Court of competent jurisdiction located in Delta
          County, Colorado.  The parties hereby consent to in personam
          jurisdiction of said courts.


          II.   COPYRIGHT

                WML is copyright (c) 1990-1995 by Angel Babudro, all rights
          reserved.  You may only use and/or distribute WML only under the
          License terms below.


          III.  LICENSE

                The following terms and conditions apply to the use and/or
          distribution of What Mailing List?:
                          __________________

                1. WML is being distributed as Shareware; it is not free. 
          You are granted a limited license to use WML for an evaluation
          period of up to 60 days, to determine if it suits your needs. 
          Any other use of WML or use past this period requires
          registration.

                2. You may keep as many backup copies of WML as you wish. 
          The Registered Edition is limited to simultaneous use on the

                                         -1-







                                  What Mailing List?
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          number of computers indicated by the Use License.  The
          Unregistered Edition may be used on any number of computers for
          the purpose of evaluation as specified in paragraph (1).

                3. All files originally distributed as part of the package
          (including this notice) must be included without modification. 
          The complete list of files can be found in the PACKING.LST file
          which is part of this package.  The Registered Edition CONFIG.WDT
          files and files ending in SFP or SFL are NOT to be distributed.

                4. Individual users may freely copy this disk and share it
          with friends, family, and acquaintances.  Non-profit groups
          (including user groups and BBSs) may distribute copies of this
          disk.  A fee of no more than $5 may be charged to cover disk
          copying costs.  If the files on this disk have dates more than a
          year old please contact the author for a free update to the
          current version.

                5. Disk distributors and dealers must have written
          permission before selling copies of this software.  When you
          contact me you will receive a free copy of the latest version and
          you will be placed on my mailing list to receive updates as they
          are released.  Disk distributors may charge no more than $10 per
          disk for copies of this software.  If, as a distributor, you
          supply copies to other resellers, the end price to the user may
          not exceed $10.

                6. You must obtain written permission prior to distribution
          as part of any "bundled" packages (e.g., CD-ROM, placing on new
          computer systems, etc.).  Such permission is often granted; the
          author is a nice guy - please write to him with your ideas.

                7. If the software is packaged for retail sale the
          packaging must explain that the software is Shareware, that the
          purchaser is receiving a trial version, and that use beyond the
          trial period requires registration with the author.

                8. You must immediately stop selling/distributing copies of
          this software upon notice from the author.


          IV.   TECHNICAL SUPPORT (HOW TO REACH ME)

                If you have questions or need help, just send a note to me
          through the mail or a BBS listed below.  Registered users, those
          intending to register within 30 days, vendors, and BBS sysops may
          contact me via telephone as well.  Sysops and shareware vendors
          please see VENDOR.DOC for concise distribution information.

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                                  What Mailing List?
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                Mail        Angel Babudro, "Organic Computer Wizardry",
                            Box 132, Paonia, CO 81428 USA
                Phone       (970) 527-6756 Tue-Fri 10am-6pm Mountain Time
                Internet    ababudro@omnionline.com

                I am normally available by phone during the hours stated
          above.  If you get the answering machine please leave a message. 
          Unregistered users must call back later - I am happy to answer
          your questions but I cannot afford to return these calls.

                Support & Updates from Bulletin Boards

                My software packages are "free" downloads on the BBSs
          listed below - unless otherwise noted, you need not subscribe to
          the BBS in order to download my shareware, although other files
          or functions may require subscription.  You may send questions or
          comments to me on Expanding Horizons BBS - address your comments
          to "Angelo Babudro" (I use "Angelo" to avoid gender confusion,
          and I'm used to both names anyway).  Scan for the file name
          WML*.* to locate the latest version.

          West Coast   Main Support BBS
                       Expanding Horizons (CO)    14.4k V.32 (970) 241-2847
                         This is my local BBS and the main support centre
                       for Organic Computer Wizardry software.  The first
                       time on you will have to fill out the registration
                       form.  If you tell the sysop that you are one of my
                       customers she will give you full access right away.
                       * Enter "OCW" to join the Organic Soft conference
                       * Enter "F 2" to view the list of available files
                       * Enter "E Angelo Babudro" to post messages for me

          Midwest      Rusty 'n Edie's (OH)     USR HST 16.8 (216) 726-1804
                                       USR V.Everything 28.8 (216) 726-3628
                                                  Hayes 28.8 (216) 726-3619
                                    ZyXel 19.2k v.32/v.32bis (216) 726-3620
                                           2400/v.32/v.32bis (216) 726-2620
                                         CompuCom SpeedModem (216) 726-3584
                       You will have to subscribe in order to download
                       updates from Rusy 'n Edie's, although I believe they
                       give a trial subscription the first time you log on.

                       Bare Metal Information  V.34 28.8kbps (405) 842-3158
                         You can File Request (FREQ) my software form this
                       board via FidoNet address 1:147/76 using the "magic"
                       name "WML" to get the most recent version.



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                       Filthy Habits BBS       V.34 28.8kbps (405) 721-8513
                         You can File Request (FREQ) my software from this
                       board via FidoNet address 1:147/2021 using the
                       "magic" name "WML" to get the most recent version. 
                       (Note: The name of this board refers to a Frank
                       Zappa album, not the content of the BBS.)

          East Coast     WhiTech BBS (NC)     ZyXEL 14.4kbps (910) 944-1165
                         You can File Request (FREQ) my software from this
                       board via FidoNet address 1:3636/2.

                       Software Creations (Mass.) "Home of the Authors"
                        2400/9600/14.4 USR HST Dual Standard (508) 368-7036
                       This BBS offers about 130 phone lines and tons of
                       Shareware.  They give a short first-time-user trial
                       subscription; you must subscribe to continue
                       downloading from this BBS.

                       Excalibur BBS (Central NY)   USR Dual (315) 736-3792
                         You can FREQ (File REQuest) my software from this
                       board via RBBS Net address A:954/401, FidoNet
                       address 1:26501, or I.C. Net address 91:315/101.


          V.       ORDERING METHODS AND REGISTRATION FEES

                   Years of effort have gone into this software in the
          hopes that many people will be willing to pay for a small part of
          the development.  Kindly remember that if you use this software
          past the 60-day trial period you are honour-bound to pay the
          registration fee.  Besides, there are several benefits to
          registration!

                A. Benefits of Registration

                The Shareware (unregistered) version of WML is fully
          functional so that you may try all of its features.  Past the 60-
          day evaluation period WML will display reminders to register your
          copy or discontinue use of the software, but it will always
          continue to be fully functional.

                When you register you have the following benefits:

                -  You get the latest version direct from the author with
                   automated installation, free PCL soft fonts, and bonus
                   Shareware and Freeware.



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                -  You get a thorough manual, including an introductory
                   course in using computers with sections on hardware,
                   software, and DOS, in addition to WML.
                -  Unlimited telephone support Tuesday through Friday, 10am
                   to 6pm Mountain Time.
                -  Free updates via BBSs, so there's no reason to wait for
                   the next release.  Start using your registered copy
                   right away and you can keep current with the latest
                   features for free.  Updates are also available on disk
                   with automated installation through the mail for just $4
                   plus shipping (it's the same cost no matter what version
                   you are using now).
                -  You can subscribe to receive new versions on disk in the
                   mail about six times per year.
                -  The Shareware License display and Unregistered Edition
                   delay go away.
                -  It rewards the author for thousands of hours of software
                   development from which you are deriving benefit.  It's
                   the right thing to do and will surely come back to you
                   in blessings & good karma.

                B. How To Order

                You may pay by cash, cheque, money order, or credit card. 
          When mailing payment please send:
                1. U.S. currency
                2. Checks or Money Orders drawn on any bank in U.S. funds
                3. Canadian cheque drawn on a Canadian bank in Canadian
                   funds equivalent to the U.S. amount (if in doubt assume
                   $1 Canadian equals 70 cents U.S.).

                Payment must accompany Purchase Orders.  Since you are
          using the Unregistered Edition, please consider it the case that
          you are paying for delivered merchandise.

                If you prefer to use a credit card, you can order WML from
          Public (software) Library with your MC, Visa, AmEx, or Discover
          card by calling 800-242-4PsL (from overseas: 713-524-6394) or by
          FAX to 713-524-6398 or by CompuServe to 71355,470.  THESE NUMBERS
          ARE FOR ORDERING ONLY.  I CANNOT be reached at those numbers.  To
          contact me for information about dealer pricing, volume
          discounts, site licensing, the status of shipment of the product,
          the latest version number, or for technical information, call
          970-527-6756 or write me at PO Box 132, Paonia, CO USA 81428. 
          With Shareware you try the software before buying it; therefore,
          product returns are not allowed.

                When ordering from PsL ask for product #10800.

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                C. Pricing

          Commercial Use License with Disk, US Zip Codes Data Base, and
                Manual -- $49.  This gives you a license to use one copy of
                WML, the latest Registered Edition, automated installation,
                a data base of city names for over 70,000 US Zip Codes, the
                latest version of this documentation on disk, PCL soft
                fonts, notification of major updates, and a 3-ring-bound
                manual printed on either tree-free or recycled paper.  The
                manual contains a mini-course in computers which covers
                terminology plus hardware & software basics.

          Wholesale & OEM -- If you want to bundle WML with your own
                special product or service (such as a special mailing list)
                and resell it, please write to me with your idea.

          Site License -- If your firm has multiple computers or network
                stations on which WML will be used you may purchase a Use
                License for the first copy (explained above) plus a Site
                License.  A site license gives a discount based on the
                number of computers you are licensing, for which you
                received a disk for each computer and up to 10 printed
                manuals (additional printed manuals may be purchased as
                well).  Discounts range from 30% to 80%.  Use WML's Site
                License option on the Help menu to print the Site License
                order form.

          Free Updates -- When you register I will send you a "key" which
                will work with future releases.  You can download updates
                from a bulletin board or otherwise obtain an update and it
                will recognize your registration "key".1

          Updates Though the Mail -- An update disk with the latest versions
                of all my shareware costs $4 plus shipping.  Updates are
                released every 1-8 weeks.  You can print an update order
                form by selecting the Update/Sampler form option under
                WML's Help menu.





                              
          ____________________

               1  Be sure to delete  CONFIG.WDT from copies  you share with
          BBSs and  others.  Not only  does it contain all  the settings on
          your system and  certain pieces  of your data,  it also  contains
          your registration key and your name.

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          Update Subscription -- You can subscribe to receive updates
                automatically through the mail.  In return you agree to
                send $4 plus shipping within 30 days.  There is no time
                commitment; either party may cancel at any time with
                written notice.

                Prices & specifications are subject to change without
          notice.  Vendors & sysops please see VENDOR.DOC & SYSOP.DOC.









































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                                INVOICE & REGISTRATION
                     Credit card orders see "How To Order" above

          REMIT TO:                       FROM:

            Angel Babudro                   Name___________________________
            "Organic Computer Wizardry"
            PO Box 132                      Company________________________
            Paonia, CO  81428
            USA                             Address________________________

                                            _______________________________

                                            Phone__________________________



          Use License      Disk, manual, & computer course    ($49) _______

          Shipping &       U.S.A. - add $4
           Handling        Canada - add $6
                           Outside U.S.A. & Canada - add $22        _______

                                                  *** T O T A L = $________


          Update        Do you want to receive updates in the      YES [__]
          Subscription  mail every 1 to 4 months?  Updates are
                        $4 plus shipping; you'll have 30 days       NO [__]
                        to pay or return the disk to cancel.


          Disk size            [ ] 3"            [ ] 5"        [ ] Either
          Drive density        [ ] Low required   [ ] High density (HD) ok
          Do you use FDFORMAT? [ ] Yes, 1.48 and 1.72Mb disks okay
          Do you own a CD-ROM? [ [ Yes            [ ] No

          Printer make(s) & model(s)______________________________________
          Which version are you using now? (see Help/About screen)________
          I got my copy from _____________________________________________
          I saw a review in_______________________________________________

          Upon receipt of this paid invoice the latest Registered Edition
          disk and any options ordered above will be sent.  Mail with U.S.
          cash, U.S. funds drawn on any bank, or U.S equivalent in Canadian
          funds.  Put comments on back.  Allow 1-4 weeks for the latest
          version to land on your doorstep.  Thank you for registering!


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          VI.   ACKNOWLEDGEMENTS

                My thanks to the people who have helped in the development
          of WML:  Skip Taylor of The Researcher's BBS in California, Mike
          Halley of the Vietnam Vets BBS in Indiana, Tom McElvy of Pleasure
          Communications in Virginia, and Don Bearor of the Home Office On-
          line in Long Beach, California.

                Any trademarks I mention here are property of their
          respective owners.


          VII.  WHAT DOES THIS SOFTWARE DO?

                What Mailing List? provides a simple and flexible way to
                __________________
          easily manage and print mailing lists.  WML has the tools to
          track relatively small amounts of information - hundreds or a few
          thousand names - although there is no limit to the number of
          files2 and a theoretical limit of 5.5 million entries per file. 
          You'll need a faster computer and a new hard disk before any of
          that becomes a problem.

                WML is perfect for those times when you want a good-looking
          envelope or label, or maybe a hundred, but not fifty thousand. 
          Software that is made to handle huge lists tends to be horribly
          complicated to use.  WML is different.

                I use WML regularly as I develop it: when I need an
          envelope I print it on my laser, and when I need a few labels I
          switch to the dot matrix printer.  It's very fast and easy for
          me, and I hope you find WML just as easy and fast to use.

                Learning WML can probably be done as you are using it, with
          little or no help from this manual.  Keep an eye on the bottom of
          the screen since that is where I list special function keys.  If
          you use a mouse, these commands can be accessed with the mouse as
          well.




                              
          ____________________

               2  WML can handle  up to 250  files per directory.   You can
          have  any number  of  files,  though,  by  using  more  than  one
          directory.  You may supply the name of a directory when you start
          WML -  for  example, WML  D:\WML\DATA  will use  the  D:\WML\DATA
          directory for creating and opening files.

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          VIII. HOW TO READ THIS MANUAL

                This shareware manual is intended for people with some
          knowledge of computers, DOS, and data bases.  A detailed manual
          containing an introductory computer course and coverage of more
          advanced topics is provided with the Registered Edition.

                Check the System Requirements section (below) before you
                          ___________________
          begin.  Next, read the Using What Mailing List? for the First
                                 ______________________________________
          Time section.  If you are an advanced user this is probably all
          ____
          you will need to read before using WML, however you probably want
          to review the Preferences screens to be sure WML will behave as
          you wish.

                The rest of the manual is a reference guide, each menu item
          of WML being described separately.  Once you have WML "up and
          running" use this guide to refer to specific things you want more
          information about.  For example, if you want to understand how
          Groups are used, look up "Groups" in the Table of Contents or
          Index.


          IX.   SYSTEM REQUIREMENTS

                The bare minimum you will need is:
                1.  Any IBM-PC-compatible with a 720k (or larger) floppy
                    disk drive or a hard disk drive
                2.  At least 400k of free RAM (use CHKDSK or MEM)
                3.  One of the operating systems listed below

                I recommend you have:
                1.  An 80286 or faster computer
                2.  A hard disk with at least one megabyte of free space
                    and an access time below 30ms
                3.  512k or more available expanded or extended memory
                4.  A hard disk cache

                WML has been tested and found to work properly with the
          following Disk Operating Systems (DOS) and command interpreters:
                * PC-DOS 3.33 and 6.1
                              
          ____________________

               3  PC-DOS or MS-DOS version  3.1 or later  should work fine.
          Except for file locking, previous versions should also work fine.
          However, WML has only been tested with the versions listed above,
          so I cannot  guarantee the performance  with other DOSs.   If you
          are using  an older  DOS, I  recommend  upgrading to  one of  the
          versions listed above.

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                * MS-DOS 5.0, 6.2, and 6.22
                * 4DOS 4.0, 5.0, and 5.5
                * DR-DOS 6 and Novell DOS 7
                * OS/2 2.1 and 3.0 (Warp)

                You will need 500-950k of disk space for the programme
          files, depending on which optional files you decide to keep on
          your disk, plus space for the files you will create.  You may
          keep the data files and programme files in different directories
          or on different disks, so floppy disk use is possible (although
          it will be very slow compared to a hard disk).

                WML will detect whether you have a monochrome or colour
          card installed, but it cannot detect what type of monitor you
          have.  If you have a monochrome (black & white) monitor with a
          CGA, EGA, or VGA controller (this includes laptop & notebook
          computers) the screen may be difficult to read.  If so, try
          starting with the "/Monochrome" switch like so: "WML /M".

                A.  Practical File Size Limitations

                Although WML has a theoretical limit of 5.5 million names
                                   ___________
          per mailing list file, you would need a super-computer and a lot
          of time to manage such a mammoth file.  The number of names you
          can manage within a single disk file depends on the speed of the
          components in your computer (especially the hard disk and CPU). 
          Here are my ideas of what you can reasonably expect from
          different computer systems:

                Computer CPU Type                 Practical File Size Limit
                _________________                 _________________________

                PC/XT (4.77MHz)                        300 entries per file
                286, 8MHz to 20MHz            700 to 1,000 entries per file
                386dx, 16MHz to 40MHz       1,000 to 2,500 entries per file
                486dx, 33MHz to 133MHz      3,000 to 8,000 entries per file
                586 (Pentium)4             5,000 to 12,000 entries per file

                If you are a patient person, you may feel comfortable with
          going well over these guidelines, and vice versa for impatient
          people.  In making these estimates I am assuming that a disk
          cache (such as SmartDrive) is being used on all but a PC/XT and
          that people running a 486 expect faster response than people
          using XTs - a 486 can access a huge file faster than a PC/XT can
          access a tiny one.
                              
          ____________________

               4  586 estimates are theoretical; the others are based on my
          personal experience.

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                You can store millions of entries by creating hundreds of
          files, although duplicate checking will only work within a single
          file.  You can consolidate or separate files at any time, so you
          can enter your data now and experiment with different ways of
          organizing it as you please.

                B.  Printers

                WML supports two types of printers concurrently -- a laser
          printer and a dot matrix printer on LPT1, LPT2, or LPT3.  The
          laser printer must be a PCL 1-5 printer (compatible with H-P
          LaserJet I, II, or III).  WML has been tested on Panasonic 4450
          (H-P LaserJet I-compatible) and H-P LaserJet III & IV laser
          printers.  I'm sure there are some lasers which could be better
          supported, so let me know if you own one of them.  PCL 5 laser
          owners will be happy to know that they can use the scalable
          fonts.

                If your printer is not on the list check in your printer's
          manual for its compatibility.  Most dot matrix printers are
          compatible with Epson or IBM, so try these if you can't find a
          proper match.  If you have trouble, send me a note with your
          printer model & the problem.

                C.  Networks

                WML has file "locks" which allow it to be safely used on
          networks which use the DOS SHARE utility.  LANtastic and WFW use
          SHARE, as do the majority of networks.  OS/2 does not use SHARE
          but has a method which I am told is similar and works properly
          with WML.  If you experience any problems using WML on a network
          please tell me about it so that it may be corrected.

                WML will allow one station to open a particular mailing
          list (.WML) file.  The configuration, abbreviation, group, and
          zip codes files may be shared by more than one station.  Thus,
          you may have several network stations running the same copy of
          WML but using different mailing list files.  If you need to
          consolidate the data into a single file you may do so using the
          Import function (unfortunately this does not provide duplicate
          checking as names are entered, but you can check for duplicates
          as each file is imported).

                D.  Using With MS Windows

                WML can be run as a DOS application under Windows 3.1
          although it is not a Windows application (in other words, it runs
          the same in DOS or Windows and you cannot use any of Windows'

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          features with WML, such as the clip-board).  If you don't use
          Windows or use it only occasionally (as I do), then use WML from
          DOS since it will work better without Windows' quirks & overhead. 
          If you normally have Windows loaded, however, then go ahead and
          set up an icon for WML.  To do this:

                1. Highlight or create a group to hold the icon
                2. Choose File, New to create a program item.
                          _     _
                   a. Place a description (such as WML or What Mailing
                      List?) in the Description box.
                   b. Put C:\WML\WML.PIF in the Command Line box (change
                      the drive & directory if you are using something
                      other than C:\WML).
                   c. Leave the Working Directory blank.
                   d. The Short-cut Keys are up to you.

                You may also use Windows' File Manager's "Associate"
          feature to connect ".WML" files with the WML programme.  If you
          do this you can double-click on a WML data file from the File
          Manager and Windows will automatically launch WML using that data
          file.  To do this open File Manager, highlight a .WML file (with
          one click), then choose File, Associate.
                                  _     _

                NOTE REGARDING WML.PIF FILE:  WML needs to have zero EMS or
          at least 160k of EMS (expanded memory) -- either way will work
          fine.  However, if there is less than 10kb free EMS WML will not
          run.  If you have been unable to get WML run under Windows, this
          is probably the reason.
                Windows dynamically allocates memory so you can tell it how
          much EMS to give a programme.  If you don't tell Windows about
          the programme's needs I've noticed it gives sets aside just 256kb
          of total EMS, about 16kb of which is available to WML (which
          doesn't work).  The WML.PIF file included with this WML package
          instructs Windows to give WML the needed amount of EMS memory.
                To use the WML.PIF file simply click once on the WML icon,
          press Alt-Enter ("Properties") , then change  When you tell
          Windows to run WML, use WML.PIF (instead of WML.EXE) for the
          "command" or "programme" file name.  In File Manager click once
          on a .WML file then choose File, Associate and when the Associate
          window pops open click on the Browse button; now navigate the
          directory to your WML directory (for most folks that will be: 1)
          click on "C:\" at the top of the directory box; 2) scroll the
          directory display, if necessary, and double-click on "WML"; 3)
          Click on WML.PIF in the left-hand "file window" then click "Ok".





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                E.  Using With 4DOS

                WML has been tested with 4DOS versions 4.0 through 5.5. 
          WML uses the standard 4DOS "DESCRIPT.ION" file to store, update,
          and access long file descriptions.  If you use 4DOS, when you
          issue the DIR command from DOS you will see the file descriptions
          that you entered for your WML files.  Likewise, if you use the
          4DOS DESCRIBE command to change the description of a WML file,
          the new description will be used by WML.


          X.    USING What Mailing List? FOR THE FIRST TIME

                A.  Quick Start

                If you received WML on disk you will have already used the
          INSTALL programme to install it on your hard disk or high-
          capacity floppy.  Likewise, if you received WML from a BBS you
          have already expanded the archive in which WML came.  So you
          should already have done these steps:

                1. Created a directory for WML (or specified one in the
                   INSTALL programme), such as C:\WML.  I strongly
                   recommend that you place WML (and all software) in its
                   own directory rather than mixing packages in the same
                   directory.
                2. If you got WML from a BBS you should have changed to
                   that directory (e.g., CD \WML) and then expanded the
                   archive, placing all the files in that directory.

                Once WML is installed on your hard disk here are the steps
          needed to begin using it right away:

                1. Type "WML" at the DOS prompt.
                2. Press "P" or click with a mouse to pull down the
                   Preferences menu.
                3. At the very least you will want to set up your printer. 
                   I suggest you go down the list of Preferences screens
                   and fill in each preference window as necessary.  Press
                   F1 while the cursor is on a field to get context-
                   sensitive help.
                4. Use File, New to create a file or File, Open to open an
                   existing WML file.  All mailing list entries must be
                   placed within a file, so you must open or create a file
                   before entering, importing, or exporting data.

                NOTE   To display information about an item on the screen:


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                       1. Position the cursor (use keyboard arrows or move
                       the mouse cursor then click the left button once) on
                       the item you want more information about.
                       2. Look at the lower left portion of the screen for
                       the "F1/Help" message which tells you whether help
                       is available.  Press the F1 key to open the Help
                       window.

                NOTE   WML may be started from any disk or directory.  The
                       configuration, group, abbreviation, and zip code
                       files will be accessed from whatever directory
                       contains WML.EXE (most likely C:\WML), and the
                       directory last in use when WML was exited normally
                       will be accessed.

                Before you can start entering addresses you will need to
          create at least one mailing list file.  Do this by selecting the
          "New" option under "File" (described below).  Before you can
          print anything you will have to set your Preferences, at the very
          least defining your printer(s).

                Before you print labels on a PCL (laser or ink jet) printer
          you may want to print a test on plain paper since laser label
          sheets are expensive.  The first time you print laser labels I
          suggest you print them on a sheet of paper then hold the paper
          and the labels together up to a light source to see if everything
          lines up properly.  You can adjust the top and left margins as
          necessary.  Any changes you make will be saved for the future.

                B. Quick Exit

                WML has a Quick Exit feature which ends the programme with
          a single command:  Just press the F10 key.

                C. Updating To a Newer Release

                If you download WML from a bulletin board (BBS) or get a
          copy from a friend or shareware vendor, just replace (overwrite)
          the old files with the new ones.  As you extract an archive you
          will be prompted for each file to be over-written; using DOS COPY
          the files may be replaced without prompting.  The new version
          will "see" your registration "key" and operate as a registered
          copy.  If you can't find WML on a bulletin board in your area,
          you may want to ask a sysop if s/he can FREQ (File REQuest) the
          file from one of the BBS networks listed in the "Technical
          Support (How To Reach Me)" section or you can also send for a
          disk to be mailed to you (see "Updates" section above or the
          Help, Update Form menu item within WML).

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                D. Choosing a Directory for WML

                It is a good idea to install WML in its own directory under
          the root.  Giving each software package its own directory keeps
          things organized and can improve file access speed.  Besides
          this, the root directory has a limit to the number of files it
          may contain whereas a subdirectory may contain any number of
          files.  The directory C:\WML (or another valid drive letter) is a
          good choice, or you might want to put all of business software
          under a directory called "\APPS" on drive D: and so would use
          "D:\APPS\WML".

                You may organize things further by placing your data files
          and programme files in different drives and/or directories.  This
          makes it possible to have WML on your hard disk and use data
          files on floppy disks, for example.

                E. Using an LCD or Monochrome Screen with a Colour Card

                If you have a monochrome (Black & White) monitor connected
          to a colour adapter card or a lap-top or notebook computer with
          an LCD screen, you will see shades of grey instead of colours. 
          This may not be very readable.  You can force WML to run in
          monochrome mode by using the "/M" switch like so:

                WML /M

                F. Specifying a Data Drive and/or Directory

                When you start WML it attempts to open the file which was
          open when it was last ended.  This includes changing the drive
          and directory to that which contains this file.  You may specify
          a disk drive, directory, and/or file name on WML's command line
          to override the automatic process.  The ability to navigate a
          hard disk is much more easily achieved through the use of WML's
          File Window, however, this ability is useful in batch files or
          for being able to double-click on a data file while using
          Windows' File Manager and have WML open that file at start-up.

                The command syntax is:

                WML [d:[\pathname\[filename]]]

                Here are some examples:

                   WML B: starts WML using the default directory on drive
                B: for data files.


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                   WML C:\DATA\ starts WML in the C:\DATA\ directory.

                   WML C:\DATA starts WML; if the file C:\DATA.WML exists
                it will be opened for use, otherwise the directory C:\DATA\
                will be the initial data directory.

                   WML C:\DATA\MYFILE.WML starts WML in the data directory
                C:\DATA\ and opens the file MYFILE.WML.

                G. Using the Menus

                WML uses CUA-style pull-down menus, which is the standard
          used by QuickBASIC, Macintosh, and Windows.  Basically, there is
          a horizontal menu of choices -- File, Data Entry, etc.  Under
          each of the horizontal choices is a menu of functions pertaining
          to that item -- it is a two-dimensional menu, in other words. 
          The last item of the left-most menu is always Exit, to end the
          programme or the sub-menu you are on.

                There are two ways to select an item from the main menu:

                1. Press the letter which is highlighted in the option's
                   name
                2. Use the Up/Down/Right/Left arrows to highlight the
                   option you want then press <Enter> (a.k.a. RETURN or
                   CR).

                Certain pop-up menus do not have a highlighted letter
          associated with each option.  On these menus you must use the
          arrow keys to highlight your choice then press <Enter>.

                If you want to cancel an operation you selected, just press
          the Esc ("Escape") key.

                H. Status Line

                At the top of your screen is WML's title followed by the
          WML file you have open (if any).  At the bottom of the screen is
          a bar which looks like this:

                Total|Selected|Bad/Omit|Pack|Index|01-01-1980

                From left to right the items are:
                1.  Total records in the open file
                2.  Total records selected for printing
                3.  Total records bad or excluded from mailings
                4.  The word |Pack| if there are entries which are marked
                    for deletion

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                5.  Active indexing method: name, company, address, or zip
                6.  To-day's date (so far as the computer knows).  If you
                    have a filter chosen, this will be replaced with
                    "Filter" followed by a word indicating the single
                    filter in use or the first letter of each of multiple
                    filters in use.  If the filter message is bright the
                    selection is  unchanged, otherwise changes have
                    occurred.  For example, suppose you have set the filter
                    to "Selected" then cleared the selection status of a
                    record.  The filter message would change to dim since
                    the filter is no longer accurate.


          XI.   MANAGING & PRINTING YOUR FILES

                The "File" menu contains options to use and manage your
          files and to print entries from these files.  Below is a summary
          of the choices under the File menu.  The letter of each line
          which is shown in bold may be pressed to select the function or
          you can use the up & down arrow keys to highlight the choice then
          press the ENTER key.

                  Open - Open an existing mailing list file
                  New - Create a new mailing list file
                  Close - Close the open file
                  Delete - Erase a file from the disk
                  Change - Rename a file and/or change its description
                  Copy - Make a back-up copy of data files or restore data
                    files from a back-up copy
                  Format Floppies - Format floppy disks (for back-up use)
                  Re-index - Re-build the index files for the open mailing
                    list file.  This is normally handled automatically, but
                    there may be times when WML cannot detect an error and
                    you must perform this function yourself.
                  Pack - Remove entries which are flagged to be deleted
                  Import - Bring data into the open file from another file
                    format
                  Export - Send data to a different file format
                  Print/Select/Query - Menu of ways to print your list,
                    choose which entries are to be printed or otherwise
                    operated upon, and search the file
                  Exit - End WML and return to DOS

                Many of these options cannot be used at certain times.  For
          example, if you have an empty mailing list file the Print option
          is useless so WML won't let you use it.  Valid options have a
          bright white letter; non-valid ones are gray with no highlighted
          letter.

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                A.  Creating a New File

                What Mailing List? can list up to 5.5 million files in a
                __________________
          single directory.  That should work for a while, eh?!  You might
          also choose to organize your files by using more than one
          directory.

                When you choose the File/New option you will see the File
          Window displayed on the screen and the cursor will be positioned
          in the file name box at the top left of the window.  Enter a file
          name in this box that is up to eight characters long, consisting
          of letters and/or numbers.  When you press ENTER the cursor will
          move to the Description line where you may type anything at all
          to describe the file (you will be able to read these desciptions
          for all WML functions that use the File Window).  The description
          is optional and can be changed as desired.  If you wish, you may
          change the drive and/or directory in which the file will be
          stored.

                If you would like to create a new directory to hold certain
          mailing list files simply press the TAB key until the "Mk Dir"
          (Make Directory) button is highlighted then press ENTER.  With a
          mouse just click on the button.  A small window will appear in
          which you may enter up to 8 characters for the new directory
          name.  Once you provide a name and press ENTER the directories
          will be re-read and you will see your new directory in the list. 
          Just TAB over to the directory window and highlight your new
          directory (or click on it with a mouse).

                Once you have entered a description and/or set the desired
          drive & directory just press ENTER or click on the "Ok" button. 
          If you entered a valid name then your new file will be created
          and opened for use.

                B.  Opening an Existing File

                Just like using a filing cabinet, you have to open a file
          before you can see what's in it.  File/Open presents you with the
          File Window which lets you look inside the filing cabinet (a
          disk) and choose a file to open.

                Note that entries will be displayed and printed in the
          order indicated on the bottom status line.  To change the
          indexing sequence use the Index menu.





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                C.  Saving/Closing a File

                WML saves your information every time you change something. 
          If you enter information and press the Esc key or click on a
          "Cancel" button with your mouse a message will warn you about
          losing any changes you have made.  The only danger comes with a
          power outage or anything else that causes WML to end improperly
          (such as pressing the reset button or Ctrl-Alt-Del).  However,
          even in this case the only thing you would lose are any changes
          to the entry displayed on the screen.  Just the same, it's safest
          to use File/Close when you will be away from your computer for a
          while.  That way if anything happens while you are away your
          information is saved.

                D.  Deleting a File

                You may delete files using the Open & Manage option on the
          top of the File menu.  When you select this option you will see
          the File Window; one of the buttons on the right is "Delete".

                1.  From the list of files, highlight the one you wish to
                    erase from disk.
                2.  Press the TAB key until the "Delete" button is
                    highlighted then press ENTER, of click on "Delete" with
                    a mouse.
                3.  WML will tell you which files it is about to erase and
                    ask permission to continue.  You may click on "Ok",
                    press the TAB key until "Ok" is highlighted then press
                    ENTER, or press the letter "O" (which is the
                    highlighted letter for "Ok"; if you can't tell which
                    letter is the highlighted one try turning your
                    monitor's contract up & brightness down).

                E.  Changing a File's Name & Description

                Changing anything about a file is easy to do using the Open
          & Manage option at the top of the File menu.  Once the File
          Window appears use the arrow keys to highlight the file you wish
          to change, then press the TAB key until the cursor is on the
          Description line.  Change the description as desired.  If you
          want to change a file's name press TAB until the "Rename" button
          is highlighted then press ENTER.

                Alternately you may use a mouse to choose a file, click on
          the Description field, and/or click on the "Rename" button.




                                         -20-







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                F.  Copying Files

                To copy a particular file between computers (say, a lap-top
          and desk-top) you will need to copy more than just the data file
          for proper operation.  A complete set of data consists of:

                1. The data file (ending in WML)
                2. The index files (ending in IX*)
                3. The group definitions (files matching GROUPS.*)

                You can re-create the index files if you do not copy them,
          but it is usually faster to copy them.  If the GROUPS files are
          missing you will not be able to select records by group nor will
          you be able to change or view the group settings.

                The easiest way to be sure you have it all is to copy all
          of your data files using the Back-up & Restore option under the
          File menu.  Alternately, you can use the DOS copy command to copy
          the files outlined above.

                    1. Using DOS Commands
                       __________________

                    The Back-up & Restore function is described in the next
                section.  Here is an example using DOS:  Let's say you have
                several mailing list files and you only want to put one of
                them on a 3.5" floppy to use on your lap-top.  Let's call
                the list MYLIST and assume that your 3.5" disk drive is B:

                1. Go to your WML directory on the hard disk (e.g.,
                    CD \WML)
                2. COPY MYLIST.* B: to copy the data & index files
                3. COPY GROUPS.* B: to copy the group definitions

                    2. Using Back-up & Restore
                       _______________________

                    Your computer is a machine and one day it will break
                down as all machines do.  File/Back-up & Restore protects
                your information by allowing you to copy your data to and
                from other disks.  To determine when it is time to make a
                back-up copy of your information consider a hard disk
                failure.  Feeling suicidal?  It's time to make a back-up
                copy.

                    When using floppy disks remember that a disk must be
                formatted before use.  You can use the same back-up disk or
                directory over and over again - each new copy will
                over-write the old one - but it is a good idea to alternate
                at least three back-up copies just in case there is a

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                problem (such as a power outage) while you are creating a
                copy.  In this case if the computer "crashed" and the back-
                up was incomplete you would still have two other back-up
                copies on which to rely.

                    Using compression software packs more information in
                less space (so you can use fewer floppy disks) but requires
                more memory (RAM).  The compression software WML is
                programmed to use and their memory requirements are as
                follows:

                ARJ 2.41 needs at least 300k free
                LHARC 2.13 needs at least 189k free
                PKZip 2.04g needs at least 157k free

                    WML automatically checks the amount of free memory and
                allows you to choose only from those compression programmes
                which are found on your hard disk and will run with the
                memory you have available.

                    3. Using the back-up option
                       ________________________

                    After you choose the back-up option a summary window
                pops open and a menu of methods will be presented, starting
                with "DOS Copy" and including each compression technique
                which is found on your computer (using your DOS PATH
                setting) and for which you have enough free memory.  Once
                you choose a method you are asked to enter the back-up
                destination (which is typically a floppy disk drive, such
                as A:, but you may decide to back-up to another hard disk,
                a network drive, etc.).  All WML data files will then be
                backed-up to the destination disk and directory using the
                method shown in the window.

                    4. Using the restore option
                       ________________________

                    If you ever need to recover data files from a floppy
                disk you made using the Back-up operation, just place the
                floppy disk in its drive and select File/Back-up & Restore
                and then choose "Restore."  The first thing you will be
                asked is to specify the disk drive from which to restore
                files.  Once you highlight a drive and press ENTER the list
                of files on that disk will be shown - individual data files
                as well as any compressed archives.

                    Highlight each file you wish to restore and press the
                SpaceBar key; you will see an arrow appear next to each
                file as it is selected.  If you change your mind, just

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                press the SpaceBar again and the arrow will go away,
                indicating that the file will not be restored. 
                Alternately, you may use the mouse and click the left
                button instead of using the arrow keys and SpaceBar.

                    Once you have selected all the files you wish to
                restore press the ENTER key or click on the "Ok" button
                with a mouse.  Each file will be copied into the current
                data directory.5  Any compressed archives being restored
                will automatically be expanded.

                G.  Formatting Floppy Disks

                This option is for those times when you have decided to
          make a back-up copy of your data but don't have a formatted disk
          handy or want to re-format a disk to check for any bad spots. 
          File/Format Floppies lets you format a floppy disk to your
          computer's standard density without exiting WML.  By "standard
          density" I mean that if you have a high density drive you can
          only format high density disks (in other words, WML doesn't pass
          any parameters to DOS FORMAT).  There is an exception to this:

                If you have What Floppy Format? (WFF.EXE) available
                            ___________________
          somewhere in your DOS search path, WML will automatically access
          it for formatting floppy disks so you can format any kind of disk
          using FDFORMAT.  (You will receive a complimentary copy of the
          latest version of WFF with your WML registration.  FDFORMAT is a
          Freeware product by another author and can be found on my support
          BBSs.)

                H.  Fixing Damaged Index Files (Re-Indexing)

                Sometimes a data base's index files can be damaged.  This
          can typically happen with a power outage, resetting the computer
          (pressing Ctrl-Alt-Del or the Reset button) while running WML,
          etc.  Most often WML will detect a problem with the index files
          and correct it automatically, but there may be times when it
          cannot detect a problem.  If it ever seems like entries are
          missing from your files or the record counts are off, use the
          File/Re-Index option to re-build the indices and count the

                              
          ____________________

               5  The directory from which WML is started is considered the
          data  directory -  it is where  the data  files are  stored.  For
          example, if you are in the C:\WML\DATA directory and you  run WML
          from  there, then files will  be created in,  backed-up from, and
          restored to this directory.

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          Selected, Bad, Omit, and Deleted entries for the open mailing
          list file.

                I.  Removing Records Which Are Marked for Deletion
                    (Packing)

                File/Pack is used to remove deleted records from the
          mailing list data base which is currently in use.  Entries which
          are marked for deletion remain in a mailing list file the file is
          Packed.  This can be handy if you accidentally mark a record for
          deletion because you can "un-mark" it; or you could use this
          feature to mark all the records you want to delete then review
          the records on the screen before actually packing the file.

                J.  Importing Data from Other Software

                File/Import allows you to read data from other files to
          become a part of the mailing list file you are using (the Open
          file, shown at the top of the screen).  Once you select import,
          you will be shown a menu of file types, including:

                - ASCII file
                - What Mailing List? 2.x file
                - DBF file
                - WordPerfect file

                There are two items on the General Preferences screen which
          affect the way files are imported:  the Import Duplicate Rule and
          Import Technique.  The former setting determines how duplicate
          entries will be handled, the latter determines how WML will
          handle missing data in the name and company name fields.  Refer
          to the Preferences section for more details about these two
          items.

                While importing WML checks for a valid zip/postal codes. 
          If an entry contains a potentially bad code the entry is flagged
          as "Selected to print" so that you may easily review these
          entries after importing is completed.

                Highlight the type of file you would like to import and
          press <Enter>.  Descriptions of each file type follow.








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                    1. Importing ASCII files
                       _____________________

                    An ASCII file must have commas delimiting each field
                and one record per line (i.e., CR/LF or ASCII 13 10
                terminates a record).  WML automatically detects NAD and
                WML ASCII files and you can define the layout for any ASCII
                file.

                    Once you have specified the ASCII file to import, WML
                will show you two windows: 1) on the right, a window with
                the names of each WML field, and 2) on the left, a window
                showing the input file's fields which are assigned to the
                highlighted WML field (initially "None").

                    Use the arrow keys to highlight a WML field then press
                the F3 key.  A window showing the data from the first
                record of the file will open, with each field on a separate
                line.  Just highlight the field which belongs to the WML
                field and press the <SpaceBar> - an arrow will appear
                indicating that the field is chosen.  You may continue to
                choose as many fields as you like; fields will be added
                together with a space in-between.  Of course, the input
                data may be truncated (cut) if a WML field is shorter than
                the data coming in.

                    Once you have defined just how WML is to import the
                ASCII file you may wish to save the set-up in case you ever
                want to import this type of file again.  Just press the F7
                key and enter a name for the definition.  If you press F9
                without pressing F7 first, WML will ask if you want to save
                the definition.

                    After you have saved definitions you can restore them
                from disk using the F5 key.  When you press F5 WML will ask
                for a directory name (unless you have a reason to do
                otherwise, just press <Enter> to use WML's home directory). 
                After you press <Enter> or click on "Ok" you will see a
                list of available definition files (if any).  Highlight the
                one you want and press <Enter>.

                    To view the definition of each WML field just press the
                up and down arrow keys and watch the contents of the window
                on the left - it will change to reflect the definition of
                each field.

                    To clear the definition for a field press F3 to bring
                up the list of input fields (you will see arrows
                highlighting the chosen fields) and press the <Esc> key. 

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                Alternately you may highlight each input field and press
                the <SpaceBar> to toggle the arrow on & off.

                    To begin importing, press the F9 key.

                    2. Importing WML files
                       ___________________

                    This option is handy for consolidating several files
                into one.  Just select File/Import/WML and you will see the
                file list box.  Choose a file, then choose whether to
                import all of the records or just those which are selected
                for printing, and away it goes.  As usual, you will see a
                progress graph and the record number count on the bottom
                status line will be updated.

                    This is a handy way to separate a group of entries
                which have grown too large.  For example, let's say you had
                a list of clients grouped by occupation and one occupation
                became so large that you wanted to put them in a separate
                file.  You could select all of the records with that
                particular group for printing.  Then, create a new file and
                import the selected records.  Back in your old file you can
                delete all of the selected records.  Now you have a new
                file with just the records you want in it.

                    3. Importing DBF (dBase) files
                       ___________________________

                    WML's DBF import can handle any file made by dBase III,
                FoxBase, dB XL, dB Fast, QuickSilver, Clipper, or any other
                dBase clone.  Many information organizers (including other
                mailing list managers) use the DBF file format.  Chances
                are, if the file ends in DBF you can import it into WML.

                    When you select this option from the menus you will be
                asked to enter a file specification and "*.DBF" will be the
                default answer.  Type the name of the DBF file you want to
                import or use the DOS wildcards to scan a file list.  For
                example, you might type "C:\DBASE\*.DBF" to see a list of
                files in that directory or you might type the whole file
                name something like, "C:\DBASE\MYFILE.DBF".

                    Once the DBF file is established you will see two
                windows with field names.  On the right are the WML field
                names.  On the left are some or all of the DBF field names
                for the file to be imported.

                    Once you have specified the DBF file to import, WML
                will show you two windows: 1) on the right, a window with

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                the names of each WML field, and 2) on the left, a window
                showing the input file's fields which are assigned to the
                highlighted WML field (initially "None").

                    Use the arrow keys to highlight a WML field then press
                the F3 key.  A window showing the list of input fields will
                open.  Just highlight the input field which belongs to the
                WML field and press the <SpaceBar> - an arrow will appear
                indicating that the input field is chosen.  You may
                continue to choose as many fields as you like - they will
                be added together with a space in-between.  Of course, the
                input data may be truncated (cut) if a WML field is shorter
                than the data coming in.

                    Once you have defined just how WML should import the
                DBF file you may wish to save the set-up in case you ever
                want to import a file with the same field names again. 
                Just press the F7 key and enter a name for the definition. 
                Unless you have reason to do otherwise, there is no need to
                enter a drive or path name.  If you press F9 without
                pressing F7 first, WML will ask if you want to save the
                definition.

                    After you have saved definitions you can restore them
                from disk using the F5 key.  When you press F5 WML will ask
                for a directory name (unless you have a reason to do
                otherwise, just press ENTER to use WML's home directory). 
                After you press ENTER or click on "Ok" you will see a list
                of available definition files (if any).  Highlight the one
                you want and press ENTER.

                    To view the definition of each WML field just press the
                up and down arrow keys and watch the contents of the window
                on the left - it will change to reflect the definition of
                each field.

                    To clear the definition for a field press F3 to bring
                up the list of input fields (you will see arrows
                highlighting the chosen fields) and press the <Esc> key. 
                Alternately you may highlight each input field and press
                the <SpaceBar> to toggle the arrow on & off.

                    To begin importing press the F9 key.






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                                  What Mailing List?
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                    4. Importing Dr. Data Label files
                       ______________________________

                    If you have been using the mailing list package, Dr.
                Data Label, you can easily import your mailing lists into
                WML.  DDLabel, as well as many other mailing list packages,
                uses a dBase-compatible file structure.  To import these
                files just select the dBase DBF file import option and
                enter the path to your DDLabel files (e.g.,
                C:\DDLABEL\*.DBF, or you may enter the entire file name
                such as C:\DDLABEL\MYFILE.DBF).

                    Once you have entered the file name correctly and you
                see the import definition screen, just press the F5 (Load)
                key.  WML will ask you for the name of your import
                definition; enter the name DDLABEL.  That's all there is to
                it.  Just press the F9 key to begin importing.

                    For a more detailed description of the options on the
                dBase/DBF import screen refer to the preceding section,
                "Importing dBase/DBF Files."

                    5. Importing WordPerfect files
                       ___________________________

                    You can import WordPerfect mail merge files into WML
                using this function.  Once you have specified the file to
                import, WML will show you two windows: 1) on the right, a
                window with the names of each WML field, and 2) on the
                left, a window showing the input file's fields which are
                assigned to the highlighted WML field (initially "None").

                    Use the arrow keys to highlight a WML field then press
                the F3 key.  A window will open showing the data from the
                first record of the file with each field on a separate
                line.  If you are importing a WordPerfect 5.1 file which
                contains field names, then these names will appear in the
                window.  Highlight a field which you want placed in the WML
                field and press the <SpaceBar> - an arrow will appear
                indicating that the field is chosen.  You may continue to
                choose as many fields as you like; fields will be added
                together with a space in-between.  If you define more data
                than a WML field can hold it will be truncated (i.e.,
                chopped off).

                    Once you have defined how WML is to import the
                WordPerfect file you may wish to save the set-up in case
                you ever want to import this type of file again.  Just
                press the F7 key and enter a name for the definition.  If


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                you press F9 without pressing F7 first, WML will ask if you
                want to save the definition.

                    When you want to re-use an import definition you can
                restore it from disk using the F5 key.  When you press F5
                WML will ask for a directory name (unless you have a reason
                to do otherwise, just press <Enter> to use WML's home
                directory).  After you press <Enter> or click on "Ok" you
                will see a list of available definition files (if any). 
                Highlight the one you want and press <Enter>.

                    To view the definition of each WML field just press the
                up and down arrow keys and watch the contents of the window
                on the left - it will change to reflect the definition of
                each field.

                    To clear the definition for a field press F3 to bring
                up the list of input fields (you will see arrows
                highlighting the chosen fields) and press the <Esc> key. 
                Alternately you may highlight each input field and press
                the <SpaceBar> to toggle the arrow on & off.

                    To begin importing, press the F9 key.

                    6. Grouping imported entries
                       _________________________

                    When importing a data base from another application you
                may have some type of grouping code which you would like
                WML to use in grouping entries.  This can be accomplished
                quite easily.

                    First, import the file into a WML file, assigning the
                code field from the imported file to a comment line.  Then
                use the Print/Select/Query menu to select entries based on
                the contents of the comment line using the Phrase sub-menu. 
                Finally, use the Actions sub-menu to assign all selected
                records to the group of your choice.

                    For example, let's say you had a list of people who
                were either members, contributors, staff, or volunteers for
                an organization, and assume that each entry had a field (or
                line) which contained a code such as MEM for members, CON
                for contributors, etc.  When this file is imported you
                would define the field containing the code to a comment
                line, thus placing the codes in the comments of each entry.

                    After the file is imported into WML you would access
                the Print/Select/Query menu and use the Phrase sub-menu to

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                select records which contained an "MEM" in the comment
                line.  Next, go to the Actions sub-menu and choose the
                Reset Selected to Groups option; WML will present the list
                of defined groups.  Assuming there is a group called
                "Members" you would select that group and press the F7 key. 
                WML would then assign all of these records to that group. 
                Then you could use the All/Clear option to clear the
                selection and return to the Phrase sub-menu to select the
                next group of entries.

                K.  Exporting Data to Other Applications

                File/Export allows you to write data to a file in a
          different format.  Once you select export, you will be shown a
          menu of file types:

                - ASCII, comma-delimited
                - ASCII, fixed field lengths
                - ASCII, Ventura Publisher
                - Mail Merge, Microsoft Word
                - Mail Merge, WordPerfect

                Highlight the type of file you would like to import and
          press <Enter>.  Next you will be asked whether you would like to
          export all of the entries in the file, just the domestic entries
          (U.S. or Canada, depending on your country setting), or just the
          entries which are selected for printing.  Highlight your choice
          and press <Enter> and the export file will be created.

                    1. ASCII, comma-delimited
                       ______________________

                    This creates an ASCII (text) file which contains the
                fields you specify.  Each field is enclosed in quotation
                marks and is separated from the next field by a comma. 
                Carriage return & line feed codes (decimal codes 13 and 10)
                end each record (i.e., there is one complete entry (record)
                per line).

                    2. ASCII, fixed field length
                       _________________________

                    This creates an ASCII file in which the fields are
                padded to their full length.  For example, if the company
                name is "ABC, Inc." it will have 26 spaces following the
                name since the company name field has room for 35
                characters.  Carriage return & line feed codes (decimal
                codes 13 and 10) end each record.  This is the file format
                required by the U.S. Post Office in order to check your
                files for correct address & 9-digit zip codes.

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                                  What Mailing List?
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                    Note: If your country setting is "USA only" then the
                State field will be a length of two, otherwise it will be a
                length of 15.

                    3. Ventura Publisher
                       _________________

                    This is an ASCII text file with a "TXT" extension which
                can be loaded into a Ventura Publisher chapter file.  Each
                line of the data begins with an "at" sign (@), the name of
                the field, a space, an equal sign (=), another space, and
                then the data.  For example:

                    @NAME = John Q. Public
                    @COMPANY = ABC Company
                    @ADDRESS = 123 Main Street
                    @ADDRESS = Suite 102
                    @CSZ = Anytown, CO 81000
                    @COUNTRY = USA

                    Lines are double-spaced in the file since this is how
                VP determines end-of-paragraph in an ASCII file.  Each
                field type is a paragraph tag so you can define the font
                and formatting characteristics for each field.  When you
                load the file (using Load Text/Graphic) into a VP chapter
                and select the paragraph tool, you will see the field names
                in the paragraph tags window.

                    4. WordPerfect Merge
                       _________________

                    First you will be asked for a file name for the
                exported data.  Enter the full file name you wish to use,
                including drive and path if necessary.  Once you finish
                with this function you will have an ASCII file which
                contains WordPerfect's merge codes.  To prepare the file
                for use, start WordPerfect and import the ASCII file (Ctrl-
                F5, 1, 2).  This is all you need do for WordPerfect 4.2
                through 5.0.

                    If you are using version 5.1 you will have to create a
                "header" line at the top of the file which identifies each
                of the fields by a name.  You do this by pressing Shift-F9,
                "M" (more), then select FIELD NAMES from the scrolling
                menu.  You can use whatever field names you want but you
                must enter eight field names so that each WML field has a
                name associated with it.




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                    5. Microsoft Word Merge
                       ____________________

                    Just like with the WordPerfect Merge file, this option
                will make you an ASCII file which is in Word's merge
                format.  I don't use Word, but in testing the mail merge
                operation I found that no special preparation was needed to
                use the file.

                L.  Querying & Selecting Entries to Print

                Choosing this option under the File menu brings forth a
          whole new pull-down menu which lets you select or clear the
          records you wish to print and print labels/envelopes/etc.

                Under the Print sub-menu are options to print and exit back
          to the top menu.  Before printing you must first select the
          records to be printed, so I'll go through the select/query
          options first then the printing options later.

                    1. Selecting entries to be printed
                       _______________________________

                    Notice that the second item on the status line at the
                bottom of your screen shows the number of entries which are
                selected to print.  This number will change as you use the
                options on this sub-menu.

                "All" lets you mark or un-mark all records in the data
                    base.
                "Group" lets you select or clear records according to the
                    groups to which they belong.
                "Random" lets you select an arbitrary batch of entries. 
                    You tell WMl how many records to pick and whether you
                    want all entries to be considered or just those entries
                    which have no Last Mail Date.
                "Field Contents" lets you select or clear entries according
                    to the contents of whichever field you choose.
                "Individual/All" will allow you to scan the entire data
                    base, marking and un-marking records one at a time. If
                    you try to Select an entry which is flagged as Bad or
                    Omit WML will offer to clear the flags for you. 
                    "Individual/Selected" will only show those entries
                    which are currently selected, and "Individual/Deleted"
                    will only show those entries which are flagged for
                    deletion.





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                    2. Actions which affect all selected entries
                       _________________________________________

                    The "Action" sub-menu lets you perform actions on the
                entries which are selected for printing.

                1.  Reset selected to group(s) will change the group
                    setting for all selected records to the group(s) you
                    choose.
                2.  Add group(s) to selected will add the group(s) you
                    choose to the selected records, without changing the
                    groups to which the entries already belong.
                3.  Mark selected for deletion will set the Delete flag for
                    the selected entries.  Entries marked for deletion are
                    not removed from the file until you use the File/Pack
                    function.
                4.  Clear Delete flag of selected will turn off the Delete
                    flag for the selected entries.
                5.  Omit selected from mailings will turn on the Omit flag
                    for the selected entries.  Since Omitted records can't
                    be selected for printing, this also turns off the
                    Select flag, resulting in zero entries being selected
                    for printing.
                6.  Clear all Omit flags will clear the Omit flag for |all|
                    entries in the file.
                7.  Set selected to a date let's you change the Times
                    Mailed and Last Mail Date of the selected entries. This
                    is handy for those times when you print a list but then
                    don't actually mail to the people until a later date.
                8.  Make selected 'Never mailed' clears the Times Mailed
                    and Last Mail Date fields. This is handy if you print a
                    list and update these fields, then are unable to use
                    the labels and need to print them again.
                9.  Process using Import Technique allows you to re-process
                    entries which have already been imported.  For example,
                    if you imported a file without setting a Smart Import
                    Technique or for whatever reason you end up with the
                    personal name and company name fields containing each
                    other's data or the first name and surname of each
                    entry is in either the First Name or Surname field,
                    this function will clean everything up for you using
                    WML's built-in artificial intelligence!
                10. Global Field Replace allows you to replace the contents
                    of a certain field for All or Selected entries in the
                    open file.  Once you choose this option WML will ask
                    you to choose a field and then to enter the new
                    contents.  Finally, if there are entries Selected for
                    printing, WML will ask if you want to change just the
                    Selected entries or All entries.  For example, you

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                                  What Mailing List?
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                    might have a file in which the Country field contained
                    erroneous information and you wanted to erase it. 
                    Rather than correcting each entry manually you can use
                    Global Field Replace.

                    Once you choose a function and enter any needed
                    information, WML will process each entry according to
                    the Import Technique defined on the General Preferences
                    screen.  For all but Global Field Replace, only the
                    entries which are Selected to Print will be affected.

                    3. Query examples
                       ______________

                    WML's Query may seem limited at first glance, but it is
                actually quite comprehensive.  Because WML accumulates
                Selected entries you can perform any number of queries to
                obtain just the list you want.  The only thing WML lacks at
                this time is a negation option (so you could, for example,
                Select all people who are not in California).

                    Let's say you have two groups defined in a mailing
                list: Team A and Team B.  Of the entries on file, some are
                part of Team A, some Team B, and some are both.

                    Now, let's say you want to send a mailing to all Team A
                members.  First you may want to choose All/Clear to clear
                any existing selection, then you would choose Groups/Select
                and flag the group Team A in the Groups Window.

                    For another mailing you want to include all members of
                Team B who are not members of Team A.  First, clear any
                existing selection.  Second, use Groups/Select to flag all
                members of Team B.  Finally, use Groups/Clear to clear all
                members of Team A from the selection.

                    For another mailing you may want to include all members
                of Team A who have not yet received a mailing.  Use Field
                Contents option to choose a date field; enter a blank date
                to choose all entries who have no date or enter a valid
                date range to choose all entries which have a date which
                falls between the range you specify.

                    Whatever you need to do, chances are WML will do it.






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                                  What Mailing List?
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                M.  Printing

                Note:  You must define at least one printer and its fonts
                    on the Preferences/Printer screen before you can select
                    any printing options.  The U.S. Post Offices prefer 10
                    to 14 point Helvetica type (a.k.a. Swiss or Univers) or
                    another sans serif font (which means that it has no
                            __________
                    tops or bases.  Times Roman & Dutch are serif fonts). 
                    The post office also has a hard time with italic type.

                    Some or all of the printing options on the "Print" sub-
                menu may be "grayed-out" and unavailable for use depending
                on certain conditions.  For example, if you have not
                selected any entries for printing then all of the options
                except for "Group List" and "Exit" will be gray and you
                will not be able to select them.

                Note:  The number of records which are selected for
                    printing appears on the status line at the bottom of
                    the screen.

                Here is an overview of the sequence of events for printing:

                                       Print Menu
                                            |
               Group List  Phone Book   Envelopes      Labels      Zip Dist
                    |           |           |             |               |
                                
              ------------------W h i c h   P r i n t e r ?----------------
                    |           |           |             |               |
                  Print       Print      Select        Select         Print
                                         return         label
                                         address        type
                                            |             |
                                          Print         Print
                                            |             |
                                            +  Update Times Mailed and
                                                   Last Mail Date

                    1.  11-digit Zip Codes
                        __________________

                    The USPS's latest thing is an 11-digit zip code which
                pinpoints the delivery location for an item.  The 11-digit
                zip is made up of a 9-digit zip plus two extra digits and a






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                check-digit.6  These two extra digits are normally the
                last two digits of the street address or Box, but there may
                be exceptions, the reasons for which are known to the USPS. 
                My guess is that there are very few, if any, exceptions at
                this point, but the Post Office doesn't want to make a
                guarantee in case things change.7

                    If the 9-digit zip is known but the extra two digits
                are not known, WML will use the last two digits of the
                address.8  On a bulk mailing, if this turns out to be
                incorrect you will never know because bulk mailings are not
                returned for bad addresses, but the post office tells me
                that it won't have any effect beyond being undeliverable
                (e.g., it won't affect your bulk permit or anything like
                that).

                    The way to get the exact 11-digit zip codes for your
                mailing list is to submit them to the post office or a
                third-party service on disk and get zip code and address
                corrections.  You can use WML's fixed-field-length file
                Import and Export features to accomplish this.  Ask your
                Postmaster for the forms and information about submitting a
                file for zip code correction.

                    2.  Other U.S. Postal Service considerations
                        ________________________________________

                    One common thing you should know about addressing
                envelopes: the U.S. post office delivers to the address
                line which is just above the zip code.  If you have two
                address lines (such as, "123 Anywhere Street" and "P.O. Box
                17") the post office will send it to Box 17.  Some areas
                (such as Paonia, Colorado) do not provide USPS to-your-door
                delivery, so you may need two addresses: one for the USPS
                and one for UPS or some other carrier.




                              
          ____________________

               6 The 12th digit of the extended zip code is calculated from
          the  other 11  zip code digits  and is  used by  OCR equipment to
          verify the accuracy of what they read.

               7 See USPS Publication 25, "Designing Business Letter Mail."

               8  You can  disable  this feature  on the  Preferences/Other
          Settings screen.

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                                  What Mailing List?
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                    3.  Group List
                        __________

                    The Group List option lets you print a list of the
                groups you have defined.  If you have two printers defined
                you will be asked to choose the one to use.

                    Group List only appears if you have defined groups, and
                does not update the times mailed or last mail date.

                    4.  Envelopes
                        _________

                    If you defined two printers on the Preferences/Printers
                screen you will first be asked on which printer you want to
                print the envelopes.

                    Next, you will be given a menu of return addresses to
                print on the envelopes.  Select "None" if you do not want
                any return address to be printed or use the arrow keys to
                highlight the one you want and press <Enter> to select it.

                    When printing on a PCL laser printer, any soft fonts
                you defined (on the Preferences/Printers screen) will be
                downloaded before printing.

                    Note: If you are using an impact printer and have set
                the "Pause" field to "yes" then you will be prompted to
                load each envelope and press <Enter> before the data is
                sent to the printer.  All dot matrix printers, with a few
                rare exceptions, have a sensor switch which detects when
                the paper has run out.  Some dot matrix printers,
                especially older models, stop printing when the paper moves
                past the sensor, rather than printing to the bottom of the
                form.  With envelopes this is a problem since the form is
                very short (typically about 4.5-inches long) and you want
                to print the return address about 2-inches from the bottom.

                    If your printer has this problem with single-fed
                envelopes, one trick you can try is to put a business card
                or other piece of paper against the sensor so it will print
                to the bottom of the envelope.  This defeats the paper-out
                sensor, though, so it's up to you to make sure everything
                is okay.

                    After all envelope data has been sent to your printer
                WML will ask if you want to update the Times Mailed and
                Last Mail Date for the records printed. Answer by pressing
                the <Enter> key for "Yes" or the Esc key for "No."
                Answering "Yes" will change the Last Mail Date of the

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                                  What Mailing List?
                                  __________________



                selected entries to today's date and the Number of Times
                Mailed field will be incremented by one.

                    A laser printer tip -- if the print density is uneven
                try changing the left or top offsets (on the
                Preferences/Define Envelopes screen) so all of the return
                address is on a constant thickness of paper.  Laser
                printers have trouble printing on uneven surfaces.  You
                might also try using a different brand of envelope.  As far
                as national brands go I have found that Meade recycled-
                fibre "security" envelopes work very well, but the Stuart
                Hall ones do not (too thick); Nobility recycled envelopes
                have a flat sealing edge which is perfect for lasers.

                    During envelope printing you can press Esc to cancel
                printing.

                    POSTNET (POSTal Numeric Encoding Technique) bar codes
                can automatically be printed on envelopes and labels for
                entries within the U.S.  To print bar codes use the
                Preferences/Laser Labels and Preferences/Continuous Labels
                screens and select the Bar Codes line (you will see a check
                mark to the right of the line).

                    5.  Labels
                        ______

                    If you defined two printers on the Preferences/Printers
                screen you will first be asked on which printer you want to
                print the labels.

                        For laser labels, you will be asked for the
                        specifications of your label sheet -- the number of
                        labels across and vertical distance between labels. 
                        You may also set the starting row & column, in case
                        you have a partially-used sheet of labels.  BE
                        AWARE that some laser printers may not handle
                        partially used label sheets well - check your
                        printer's manual.  It may be possible to ruin an
                        expensive drum if some labels were to come loose.

                        For impact printer labels, you will be given the
                        menu of label types from which to choose the one
                        you are using.

                    Note: During label printing you can press Esc to cancel
                printing.



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                                  What Mailing List?
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                    You can change the left offset for impact printers on
                the Preferences/Label Types screen.  Some impact printers,
                such as the NEC P5300, have the paper sensor a few inches
                from the left margin.  If you use a narrow strip of labels,
                such as the common 3.5 x 15/16 labels, the printer will not
                "see" the labels and will, therefore, not print.

                    This is where the left offset comes in handy.  You can
                set a left offset of, say, 1.5 inches, then load your
                labels 1.5-inches from the left margin.

                    WML will print as much of a bar code as will fit on a
                label.  Thus, you may see a 5-, 9-, or 11-digit bar code
                printed, depending on the entry's zip code and the size of
                the label.

                    To prevent wasting expensive laser label sheets, WML
                stops at the end of the first sheet of labels and waits for
                input from you so that you may check the printed output for
                proper alignment.

                    6.  Phone Book
                        __________

                    You can print the phone book on your dot matrix or
                laser printer.  A 12cpi to 17cpi mono-spaced (fixed) font
                will work best for the phone book, although the entries
                themselves work quite well with proportional fonts.  If you
                use a proportional font for the titles you will find that
                the index at the top right of the page "floats."  Short of
                figuring out how to do width tables, this was the best I
                could come up with.  So just use Courier 12 or something
                like that.  Experiment to find the best method to print the
                phone book on your equipment.

                    The phone book will only include records which have
                been selected for printing, and does not ask to update the
                Times Mailed and Last Mail Date.  Entries without a phone
                number will just show the name & address (no trailing dots
                after the name).

                    7.  Zip/Postal Code Distribution List
                        _________________________________

                    Here is a useful report for people who do bulk
                mailings.  It shows each of the zip codes included in the
                open file's Selected records along with a count of the
                total number of entries in that zip/postal code.  U.S. zip
                codes are classified by the 5-digit zip even if the entry
                has a 9-digit zip.  When you print your bulk mailing, just

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                                  What Mailing List?
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                bring this report with you to the Post Office.  It is my
                understanding that they will use the report rather than
                count each envelope bundle by hand.

                    The Zip/Postal Code Distribution does not update the
                times mailed or last mail date since it does not print any
                entries.


          XII.  DATA ENTRY

                This menu lets you enter data into a mailing list or define
          groups and abbreviations.

                A.  Names

                This is the main data entry screen of WML since it is where
          you enter and change your mailing list information.  You can only
          use this function when you have a mailing list file opened for
          use.  When you choose Names a window will open which has room for
          all of the information for a single entry.  If the open file has
          any entries the window will be filled with the first entry on
          file.  If the file is empty, a blank form will be displayed.

                As you move through a mailing list file, a file position
          indicator on the right side of the screen will change to show you
          the displayed record's position in the file.  When you are
          entering a new record the indicator turns yellow (or bright white
          on a monochrome monitor) and is positioned at the bottom.

                    1.  Special keys and key combinations
                        _________________________________

                    While on the Names screen there are several special
                keys (such as PgDn) and key combinations (such as ^PgDn)
                shown at the bottom of the screen.

                PgDn    Move forward (down) through the file.  If you press
                        PgDn on the last record on file, What Mailing List?
                        will beep.
                PgUp    Move backward (up) through the file.  If you press
                        PgUp on the first record on file, What Mailing
                        List? will beep.
                ^PgDn   "Control-PageDown" -- hold down the key marked Ctrl
                        and press the PgDn key.  This tells WML to begin
                        adding new records.
                ^Home   "Control-Home" -- moves to the first entry on file. 
                        Hold down the Ctrl key then press the Home key.


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                                  What Mailing List?
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                ^End    "Control-End" -- moves to the last entry on file. 
                        Hold down the Ctrl key then press the End key.
                Alt-P   "Alternate-P" prints the entry which is displayed
                        on the screen on an envelope or label.

                    2.  Using Function keys (F-keys)
                        ____________________________

                    Near the bottom of the screen where the command keys
                are defined you will often see keys labelled "F1" through
                "F10" along the left side of your keyboard, or "F1" through
                "F12" along the top of your keyboard.

                    Some fields on the Names screen have different function
                key definitions than others.  For example, pressing F1
                while on the City field brings up a list of city names for
                the entry's zip/postal code, while on the State/Prov field
                it brings up a list of US States and Canadian Provinces,
                and on all other fields it opens a help window, giving
                information about the current field.

                    3.  Alt key combinations
                        ____________________

                    The Names screen uses some Alt-key combinations as
                commands.  Use the Alt (Alternate) key on your keyboard
                just like the Shift key:  hold down Alt then press the
                other key indicated.

                    The Alt commands on the Names screen include Alt-P to
                print the displayed entry and the commands for the four
                toggles (on/off switches) shown on the right-hand side of
                the screen: Delete, Bad Address, Omit from Mailings, and
                Select to Print.  The first letter of each toggle is
                highlighted to indicate the Alt-key combination to use. 
                For example, to change Select to Print toggles hold down
                the "Alt" key then press the "S" key.

                    4.  Using filters
                        _____________

                    A filter works just like its name implies: it allows
                some things to "get through" while others are "blocked." 
                WML has these filters: Selected, Deleted, Valid, and
                Included.  One or more filters may be set at once.  If a
                filter is selected then only records which match the
                criteria at the time the filter is created will be
                displayed; all others will not appear on the screen.

                    When entries within a filtered set are changed, those
                records remain within the filtered set of records and WML

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                                  What Mailing List?
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                displays the "Filter" message (at the bottom right of the
                screen) in low intensity to indicate a change has taken
                place.  To illustrate, if you have the filter set to show
                you only those records which are "Selected" for printing,
                then you go to the Names screen and clear the Select flag
                for a record, that record no longer "belongs" in the
                filtered set.  However, WML leaves this entry in the
                filtered set so you can review the changes you have made to
                the records which were originally filtered.  It would be
                more difficult to manipulate the entries in a filtered set
                if they disappeared once you made a change which affected
                their status.  For example, if you are reviewing entries
                Selected for printing and every time you change the Select
                status of an entry it disappears from the list you wouldn't
                be able to see the ones you had decided not to print.

                    If you make changes to a filtered set of entries then
                want WML to show an accurate representation of the filter
                again, just turn the filter setting OFF then ON again.

                    As you use the PgUp and PgDn keys the display will jump
                to the next or previous entry within the filtered set of
                entries.  The F2 (Find) key will display only those
                selections included in the filter.

                    If you want to reset the filtered list after changing
                many records, just go to the Filter menu again and press
                ENTER.

                    5.  Getting help (F1/Help)
                        ______________________

                    When you see the "F1/Help" message at the bottom left
                of your screen if means there is context-sensitive help
                available for the field on which the cursor is sitting. 
                Whether or not the message is displayed you can press the
                "F1" key for help.  If there is no specific help for the
                item you are on you will get the Help Index.

                    In the State/Province field pressing F1 brings up a
                list of U.S. State and Canadian Province names from which
                you may browse and select one.  The abbreviation for the
                selected State or Province will be placed in the record.

                    6.  Locating an entry (F2/Find)
                        ___________________________

                    Use this function key to navigate through your mailing
                list.  F2/Find opens a window showing all of the entries on


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                                  What Mailing List?
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                file, one line per entry.  You can browse through the list
                to jump directly to the entry you want.

                    You will notice new function keys at the bottom of the
                screen while the Find function is active.  You can press a
                letter or number to go directly to the index-key entry
                beginning with that letter or number (if you are using the
                Zip index press a "9" to jump to the first entry with a "9"
                zip code; if you are using the Company Name index you could
                press "K" to jump to the first company beginning with
                "K")9.  Use the arrow and PgUp/PgDn/Home/End keys to move
                around the list.  Press <Enter> to use the entry which is
                highlighted.

                    7.  Grouping entries together (F3/Group)
                        ____________________________________

                    F3 opens a window showing all of the groups defined
                with arrows next to ones to which this record belongs.  You
                define groups by using the Data Entry/Groups screen
                (defined below).  Basically, just highlight a group and
                press <Enter>; the arrow will appear and disappear (toggle)
                next to it -- an arrow means that the entry belongs to this
                group.

                    When you press the F3/Group key a window appears
                showing the groups defined.  Inside the window all of the
                group descriptions are displayed.  You can move through the
                list using the up/down arrow keys, the PgUp/PgDn keys, or
                by pressing the first letter of the group description you
                wish to find.  When a group is highlighted, press <Enter>
                to select it or clear the selection.  Selected groups have
                an arrow to the left of them.  When a group is Selected for
                an entry, it means that this person or business is a part
                of that group.  For example, if you have a group called
                "Christmas List" you can Select this group for all people
                you want to be on your Christmas list.




                              
          ____________________

               9    The  index is  determined by  the setting of  the Index
                    menu.  If the index is set to Address, then the entries
                    will be sorted by whatever is in the first address line
                    -- starting  with blanks,  then numbers,  then letters.
                    The  current index is  displayed on the  status line at
                    the bottom of the screen.

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                    8.  Updating Response Dates (F4/Resp)
                        _________________________________

                    When Response Dates are displayed (as opposed to the
                Last Mail Dates) pressing the F4 key will increment the
                Times Responded counter by one, move the top Response Date
                to the bottom, and change the top Response Date to to-day's
                date.

                    9.  Switching between Last Mailed and Response Dates
                        ________________________________________________
                        (F5/Date)
                        _________

                    The Names Data Entry screen has a block (near the
                bottom right of the screen) which contains dates.  WML
                initially displays the number of times the displayed entry
                has been printed plus the last three mailing dates. 
                Pressing the F5 key switches these fields to display the
                number of times a person has responded to mailings, the
                last two response dates, and the person's birthdate.

                    The F5 key is a toggle switch:  pressing it repeatedly
                switches between the two sets of counter & date fields.

                    10. Adding new records
                        __________________

                    When you first use the Names screen on a new (empty)
                file, WML will automatically place you in Add mode.  Once
                the file has information, however, you are initially placed
                in Edit mode (i.e., existing information is displayed for
                you to view and/or change).

                    To add a new record to the file just press ^PgDn (hold
                down the Ctrl key then press the PgDn key).  This places
                         ____                    ____
                you in Add mode.  You will see a blank data entry form and
                the file position indicator will go to the bottom and turn
                yellow (or bright white on a monochrome monitor).

                    While adding new records What Mailing List? can check
                                             __________________
                for duplicate entries.  If you have one or more of the
                duplicate checking options enabled (on the Preferences
                menu) and you enter information which is duplicated in the
                file, WML will pop open a window in which the duplicate
                entry's information is shown.  Duplicate checking informs
                you of the presence of duplicate information but does not
                stop you from entering duplicate records.  The action you
                take is up to you - WML can store up to 65,535 entries
                which contain duplicate name, company name, and/or address
                information.


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                    When you are finished entering new addresses you can
                change modes in one of three ways:

                1.  Press ESC on a blank form to return to the menu (if you
                    press ESC and have changed any information on the
                    screen you will be given a message and an opportunity
                    to save it -- don't worry)
                2.  Press PgUp to move "up" to the existing records in the
                    file (i.e., switch to "change" mode)
                3.  Press F2 (Find) to locate an existing record

                    To abandon new information (i.e., if you have started
                entering something on the screen and decide you don't want
                to save it), press the Esc key before you finish the
                                               ______
                screen.

                    11. Changing existing records
                        _________________________

                    While an existing record is displayed you can change
                information, mark it for deletion, exclude it from being
                printed, or mark it as being a bad address.

                    You can use your mouse to go to the field you want to
                change or use the arrow keys to move around.  After you
                have made changes just press F7 (Save), or press Esc
                (Cancel) to abandon any changes you made.

                    12. Editing the Last Mail Date fields
                        _________________________________

                    WML keeps track of the last three mailing dates for
                each entry.  When you access a date field which has a date
                already defined, WML lets you change that date.  When you
                access a date field which has no date defined, WML inserts
                the date stored in your computer's clock.  When WML inserts
                today's date for you you may:

                1.  Press the up or down arrow keys to ignore the suggested
                    date and leave the field blank, or
                2.  Press F7 or Esc to save or abandon the entry, in which
                    case the suggested date will be ignored, or
                3.  Press any other command key (such as ENTER) to accept
                    the date.

                    13. Using the Delete/Omit/Bad Address/Select flags
                        ______________________________________________

                    On the right side of the Names data entry window you
                will notice four lines which have square brackets [ ] to
                the left of them.  These are called flags (since they flag
                                                    _____

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                                  What Mailing List?
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                a condition) or toggles (since they act like toggle
                                _______
                switches, being turned on and off).  If there is a check-
                mark ( ) inside the brackets then this item is active/on,
                otherwise it is not.  For example, if a check-mark is next
                to the "Delete" flag then the record is marked for deletion
                and will be removed from the file the next time it is
                Packed.

                    You can set the toggles either with a mouse or the
                keyboard:
                * Using a mouse, place the mouse cursor anywhere on the
                    item you want to change and press the left button.  The
                    check-mark will turn on and off each time you click the
                    left button.
                * Using the keyboard (method #1), use the arrow keys to
                    move through the fields until you reach the flags.  To
                    toggle the flag on/off just press the Space Bar.
                * Using the keyboard (method #2), hold down the Alt key and
                    press the highlighted letter of the flag you wish to
                    toggle (e.g., Press Alt-D to toggle the Delete flag).

                    The Delete toggle indicates whether a record is to be
                removed from the file the next time the File/Pack option is
                used.  The Bad Address toggle indicates that the entry is a
                bad address and should not be printed.  Likewise, Omit from
                Mailings indicates an entry which should not be included in
                print-outs (perhaps a customer who gives you bad checks, so
                you don't want to waste postage on him).  Records marked
                Bad or Omit cannot be Selected for printing.  The Select
                flag indicates whether the entry is selected for printing. 
                Only those entries which are selected for printing will
                print.

                    14. Printing the Displayed Entry
                        ____________________________

                    When printing batches of labels or envelopes you use
                WML's Print-Select-Query option under the File menu which
                provides many features to select and print groups of
                entries.  When you want to print a single envelope or label
                there is a simpler method:  locate the entry you want to
                print on the Names screen then press Alt-P.  WML will ask
                which printer to use, whether to print an envelope or
                label, etc. and then print that one entry.






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                                  What Mailing List?
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                    15. Using Smart Zip
                        _______________

                    Smart Zip is a feature which automatically enters the
                City and/or State/Province for a given zip code or postal
                code.  The State or Province will always be filled in for
                you.  If the exact zip/postal code is on file10 the city
                will also be filled in.  If the city is not on file you
                will be asked to enter it; the next time you type that
                zip/postal code the city and state/province will be filled
                in automatically.

                    Some areas of the U.S. have more than one city served
                by a post office.  For example, my post office (81428)
                serves three towns (Paonia, Bowie, and Somerset).  If a zip
                code has more than one city a window will pop open after
                you enter the zip code in which all the available cities
                are listed.  Use the up and down arrow keys to highlight
                the one you want and press ENTER to select it.

                    16. Macros & Key Words
                        __________________

                    Some mailing list packages use function key (F-key)
                macros to save you typing and let you define "key words"
                for entries.  This is a very handy feature, but it limits
                you to the number of function keys on your keyboard.  What
                                                                      ____
                Mailing List? provides the same functionality but in a
                _____________
                slightly different and more flexible way.

                    The use of macros can be simulated using WML's
                Abbreviations (described below).  A simple 1-5 letter
                abbreviation can expand to whatever you need.  For example,
                you can define an abbreviation "POB" which expands to the
                full text, "P.O. Box" or even "Post Office Box."

                    Abbreviations allow you to easily establish standards
                for your mailing lists, which is important for duplicate
                checking.  See the section below entitled "Abbreviations
                (Macros)" for more on this topic.

                Note:   Abbreviations are used on the company name,
                        address, and comments fields.  Letter case
                        does not matter - "pob", "Pob", and "POB"
                        will all access the same abbreviation.

                              
          ____________________

               10 For  U.S. addresses only  the first 5  digits of the  zip
          code are used to identify the City and State.

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                                  What Mailing List?
                                  __________________



                    "Key words" are usually one or more short fields in
                which you can put short key words (like "PRO" for
                "Prospects", "XMAS" for "Christmas List", etc.).  WML gives
                you two flexible ways of accomplishing this same goal
                without cluttering the screen with extra fields:

                    1. Define group names into which your entries fit (such
                as "Service companies," "Christmas list," etc.).  While
                entering a new name or viewing an existing entry just press
                the F3 key to pop-up the Groups window.  An entry can
                belong to none or as many as 20 groups.  When you want to
                print your Christmas list just use Print/Select/Query
                (under the "File" menu, described above):  Under the
                "Groups" menu choose the "Select" option.  You will see the
                familiar pop-up window showing all group definitions. 
                Select as many groups as you want then press F7.  All
                entries in those group(s) are now selected to print.

                    2. Place key words or phrases in the comment lines. 
                Let's say you had a customer list and in the comment lines
                you liked to keep track of which computer equipment your
                clients' own.  You might put things like XT, AT, 386,
                Laser, Tape, VGA, DTP, etc. in your comments.  When you
                want to mail a notice to all of your desktop publishing
                clients ("DTP" people), just use Print/Select/Query (under
                the "File" menu):  Under the "Phrase" menu choose the
                "Select by phrase in comment" option; enter the key "DTP"
                and press <Enter>.  All entries with "DTP" somewhere in the
                comments are now selected to print.

                B.  Groups

                    1.  What are groups?
                        ________________

                WML's Groups feature lets you organize your entries in ways
          which are sensible to you, rather than using short & cryptic
          codes.  You may define and change up to 256 group descriptions. 
          Grouping entries together makes it easy to select just the people
          you want for mailings.

                For example, in your business you may want to distinguish
          people by whether they are current customers or prospects, or
          whether they purchased Product A, Product B, or Service C.  For
          example, John Jones and Arthur Smith have service contracts with
          you; Acme Drywall and Frank Smith purchased Product A from you. 
          If you want to send a mailing to all people who have service
          contracts, you might ask WML to Select for Printing those entries
          which belong to group "Service Contact".

                                         -48-







                                  What Mailing List?
                                  __________________



                Other examples of common group types are business types
          (automotive, general retail, attorney, etc.), and region
          definitions (northwest, west, southwest, etc.).

                Note:  Groups are an optional part of each record.  An
          entry may belong to no groups at all, or it may belong to a
          maximum of 20 groups.

                    2.  Defining or changing groups
                        ___________________________

                Using the Data Entry/Groups screen is easy:  Use the Up and
          Down Arrows to highlight an existing group definition then press
          the <Enter> key to change the text (e.g., you may have misspelled
          a word and want to correct it or you may find a better way to
          describe a certain group).  Press the Ins (Insert) key to add a
          new group definition to the list.  Press the Del (Delete) key to
          delete (erase) a group definition.

          Note: When you include an entry in a group WML remembers the
                record number of the group (rather than the descriptive
                text).
                *   If you change the description of a group, all entries
                    in all of your mailing lists will still belong to that
                    group.
                *   If you delete a group, any entries which were part of
                    that group will remember the record number and then,
                    when you define a new group which uses that record
                    number, entries will be included in that group.  For
                    example, if you have a "Christmas List" group and you
                    delete it then add a new group called "Black List", all
                    of your "Christmas List" entries will now belong to the
                    "Black List" group.  The reason for this is that it
                    could be a very slow process to have WML search through
                    every mailing list file to remove a group codes from
                    all files -- if you had many large mailing lists it
                    could take minutes or hours to delete a group code.  A
                    way around this problem is to open each file and use
                    the File/re-Index option - this will remove any invalid
                    group references.

                C.  Abbreviations (Macros)

                This handy feature lets you define abbreviations to be used
          in entering your data.  This is the same concept as a macro,
          although it is a rather short macro (30 characters or less). 
          Abbreviations are checked and expanded on the company name,



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                                  What Mailing List?
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          address, and comment lines; other fields do not perform
          abbreviation checking.11

                WML can store up to 5.5 million abbreviations, providing
          adequate disk space.12  An abbreviation entry consists of a key
          word (1-6 upper-case characters) and the text to which the key
          word will be expanded (up to 30 characters).  When entering names
          WML checks for abbreviations using upper-case.  Whether you enter
          "pob" or "PoB" WML will access the same abbreviation.

                This screen works the same way as the Groups and Messages
          screens:  Use the Up and Down arrow keys to highlight an entry
          then press ENTER to change it or the DEL key to erase it.  Press
          the Ins key to insert a new abbreviation.

                Some common and helpful abbreviations for North Americans
          are "POB" for "P.O. Box" (or "Post Office Box", as you prefer),
          "ST" for "Street", "BLVD" for "Boulevard".  You may find
          repetitive text in your mailing list which lends itself to using
          an abbreviation.  For example, you may have a list of attorneys,
          in which case the abbreviation "ATTY" as "Attorney at Law" would
          be helpful.

                Abbreviations save typing and also allow you to easily
          establish standards for your mailing lists, which is important
          for duplicate checking.  Once "POB" is set up every entry will
          say "P.O. Box", whereas if you had no such abbreviation you might
          have some entries saying "P.O. Box" while others might say "PO
          Box" or even simply "POB".  This is a problem when it comes to
          duplicate checking because if you enter "POB 132" and "PO Box
          132" WML has no way of knowing that these are duplicate entries. 
          The same holds for "Ave" versus "Avenue", "St" versus "Street",
          and so on.

                Don't worry about making a bad choice for an abbreviation
          because you can always change it.  You might set "St" to "Street"
          and then have need of the word "Saint" which is also abbreviated
          as "St".  No problem - just enter "123 St. John St" - the period
          in "St." makes it different from "St" and, thus, WML will convert
          the line to "123 St. John Street".
                              
          ____________________

               11 This  allows you  to create  an  abbreviation "ST"  which
          expands  to "Street", for example, and still use the letters "ST"
          in "St Paul" without having it become "Street Paul".

               12  Each  abbreviation  consumes   just  36  bytes  -  1,820
          abbreviations can be stored in just 64kb of disk space.

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                                  What Mailing List?
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          XIII. INDICES & FILTERS: CONTROLLING THE SORTING SEQUENCE AND
                VIEWING OF ENTRIES

                This menu lets you change the order in which the entries in
          your mailing list are displayed and printed.  There are four
          indexing options and a filter option from which to choose:

                1.  Name index - sorts entries by Surname plus First Name
                    plus Company Name.
                2.  Company Name index - sorts entries by Company Name plus
                    Surname plus First Name.
                3.  Address index - sorts entries by the first address line
                    plus Zip/Postal code plus Surname plus First Name plus
                    Company Name.
                4.  Zip/Postal code index - sorts entries by zip/postal
                    code plus Surname plus First Name plus Company Name.

                The last item on the menu, Set & clear filter, lets you
          decide which entries you wish to have displayed based upon
          certain criteria.  Once you choose this option you will be shown
          a menu of filter choices.  If a filter choice is active it will
          have an arrow to the left of it.

                1.  Selected entries filter.  When activated only entries
                    which are Selected for printing will be displayed.  To
                    state the reverse, any records which are not Selected
                    for printing will seem to be gone -- they will not show
                    up on the screen nor on the F2 (Find) window.
                2.  Deleted entries filter.  When activated only records
                    which are marked for deletion will show up on the Names
                    data entry screen, including the F2 (Find) window.
                3.  Valid Addresses filter.  When activated only records
                    which have a complete address will show up on the Names
                    data entry screen, including the F2 (Find) window.
                4.  Included entries filter.  When activated only records
                    which can be included in mailings (i.e., neither the
                    Bad Address nor Exclude From Mailings flags are set)
                    will show up on the Names data entry screen, including
                    the F2 (Find) window.


                A.  Changing the Index

                The active index has a dot to the left of it.  To select a
          different index press the first letter of the index you would
          like to use or highlight it using the arrow keys then press
          ENTER.  Only one index can be active at a time.

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                When you select an index it immediately becomes active;
          there is no need to re-index your files or perform any other
          process.  You can instantly switch between the indices because
          WML maintains all four index files simultaneously.

                B.  Filters

                A filter is a way of limiting what you see, just like a
          camera filter.  This makes it easier to review certain entries,
          especially in very large mailing lists.

                    1.  Setting a filter
                        ________________

                    Let's say you selected all records in Group A for
                printing and then wanted to browse that list, eliminating a
                few here and there to reach a goal of 75 mailings.  Just
                use the Index menu to set the "Selected filter" ON (a dot
                appears to the left when it is active).  You will see a bar
                graph as the file is filtered (on smaller files it may fly
                by so quickly you'll barely know it was there).  Then when
                you go to the Data Entry/Names screen you will see the
                first record on file which is selected for printing (which
                may not necessarily be the first actual record on file).

                    Pressing the PgUp and PgDn keys will move you around in
                the filtered list.  If you press the F2 (Find) key, the
                window will contain only the filtered list.  It may seem as
                if the other records are gone, but a look at the status
                line at bottom of the screen will tell you that the number
                of records in your file has not changed.

                    2.  Clearing a filter
                        _________________

                    To clear a filter just select it again from the
                Index/Filter menu.  Filters are toggles -- select once to
                turn ON, again to turn OFF, again to turn ON, etc.


          XIV.  PREFERENCES

                The Preferences menu contains options which help you
          customize the operation of WML and set necessary parameters, such
          as the type(s) of printer(s) you have.  Preferences are in two
          groupings on the menu, separated by a horizontal line.  The upper
          options are screens; the bottom two options are toggles (i.e.,
          they are either "on" or "off").  A dot next to any of the bottom
          three toggles indicates that it is "on."


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                Please check each Preferences screen before making full use
          of WML, otherwise something might seem wrong with the software
          whereas it is due to the set of conditions under which WML is
          operating.

                A.  Setting Your Return Addresses

                You can set up to two return addresses which you would like
          to print on laser envelopes.  Each address may contain up to five
          lines and can include punctuation - even quotation marks and
          commas.

                When you are finished with this screen you can click on
          "Ok" to save the information and exit, "Cancel" to ignore any
          changes and exit, or use the keyboard keys F7 to save or Esc to
          cancel.

                B.  Data Entry Settings

                    1.  Setting the point of origin: the Country setting
                        ________________________________________________

                    WML has been designed to validate data differently for
                U.S., Canadian, and other (International) addresses.  By
                using the proper country setting you will have the
                following abilities and features:

                  The "U.S.A Only" setting will only allow numerical zip
                  codes in the format #####-######, telephone numbers in
                  the format (###) ###-####, dates in the format
                  MM/DD/YYYY, and state two-letter abbreviations.  If you
                  enter a full State name (properly spelled, of course) WML
                  will find its abbreviation for you.

                  The "Canada Only" setting allows postal codes only in the
                  format A#A #A# (where A is a letter and # is a number),
                  telephone numbers as (###) ###-####, dates in the format
                  DD-MM-YYYY, and province abbreviations.  If you enter a
                  full province name WML will find its abbreviation for
                  you.

                  The "U.S.A and Canada" and "Canada and U.S.A." settings
                  accept data in either of the formats mentioned above. 
                  Dates are presented in the format "## AAA ####".  For
                  example, "17 Sep 1992".  When it is necessary to
                  determine whether an entry is domestic or foreign, the
                  "U.S.A. and Canada" setting assumes the point of origin
                  to be the USA, and the "Canada and U.S.A." setting
                  assumes the point of origin to be in Canada.

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                  The "International" setting does the least "work" for
                  you: it does not format zip codes or telephone numbers
                  and does not look up state/province abbreviations. 
                  Everything you enter is treated as literal information. 
                  Dates are displayed in yyyy-mm-dd format.

                    2.  Home country
                        ____________

                    This field contains the name of the postal origin
                country (the country in which you live, most likely).  This
                field is used to determine the country name, if any, to
                print on envelopes or labels.  This field gives WML the
                flexibility to have the same mailing list file used in more
                than one country.

                    As an example, let's say you have a data file which
                contains international addresses and the Home Country is
                set to Germany.  Entries which have "Germany" in the
                Country field will not print the country name, entries
                which have an empty Country field and a U.S. or Canadian
                address will print the appropriate country name, and all
                others will print whatever is in the Country field.  If the
                data base is mailed to Canada, changing the Home Country to
                "Canada" would cause Canadian addresses to skip printing
                the country name while German addresses would then include
                the country name.

                    3.  City & State formatting
                        _______________________

                    The setting of this field determines how city names
                will be entered from the keyboard on the Data Entry/Names
                screen.  There are three settings:  All upper case,
                Capitalize, and Leave as typed.

                    "All upper case" will accept only upper case letters
                for the city name.  "Capitalize" will capitalize each word
                of the city name, regardless of how you enter it (e.g.,
                "LOS ANGELES" will change to "Los Angeles" and "McLean
                city" will change to "Mclean City").  "Leave as typed" will
                leave the name as you enter it.

                    4.  Default 3rd phone description
                        _____________________________

                    Every entry has room for three phone numbers: a main
                number (typically a business/work phone), a FAX number, and
                a third, "other" number.  The description of the third
                phone number may be set differently for each entry.  When
                you add a new entry to a mailing list the description of

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                the third phone number is set to the default description
                found on this Preferences screen.

                    5.  Bulk mailing features
                        _____________________

                    This setting determines whether WML will display the
                Carrier Route Sort field on the Names data entry screen and
                whether it will print this information (if present) on
                labels and envelopes.

                    Set this field to "enabled" to use and print the
                Carrier Route Sort field.

                C.  Envelope Size & Margin Settings

                I expect that most folks, like me, tend to use the same
          kind of envelope time and again, and it's probably a #10
          "business" envelope.  So I decided to keep this screen simple and
          just have a single definition for an envelope which can be
          changed from time to time, if necessary.

                There are just three numbers to fill in:  The width of the
          envelope (left to right), the length (top to bottom), and the
          left margin for the return address.  Enter fractions of an inch
          as decimal figures (e.g., 1/2 is .5, 1/8 is .125, etc.).  The
          left margin adjustment can be negative or positive.  A negative
          number will move the return address to the left, a positive
          number will move it to the right.

                D.  Selecting Continuous Label Types for impact/dot matrix
                    printers

                WML is pre-configured for a few common label types, such as
          the ever-popular 1-across 3-inch by 15/16-inch labels which are
          commonly sold in boxes of 5,000.  There are several undefined
          label types and you can change the pre-defined types to whatever
          you need.

                First you will see the menu of label choices.  Highlight
          the one you want to change and press <Enter>.  A window will open
          showing the name of the label and all of the measurements.  Type
          a short name (such as "Mailing", "Shipping", "Disk", etc.) to
          indicate the type of label.  Enter the width of the actual label
          (i.e., how much room there is upon which to print), the vertical
          distance from the top of one label to the top of the next, the
          horizontal distance from the left side of one label to the left
          side of the next, and the number of labels across.


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                You can use the Up and Down Arrow keys to move between
          lines, or point and click with a mouse.  When you are finished
          click on "Ok" to save or "Cancel" to abandon any changes, or use
          the keyboard keys F7 to Save or Esc to cancel.

                E.  General Settings

                    1.  Alert tone
                        __________

                    When some type of error or warning message is displayed
                on the screen, you reach the end of a field, press a wrong
                letter in a menu, etc., WML can alert you with one of three
                sounds or you may select "No sound" for silent operation.

                    2.  Automatic 11-digit zip
                        ______________________

                    If this feature is enabled then WML will figure out the
                extended zip code for any address which has a 9-digit zip. 
                According to the USPS this is normally accurate but there
                may be exceptions.  When an envelope is pre-bar-coded it
                seems to me that it goes coast-to-coast a day faster.  If
                you are doing ordinary first class mailings having a bad
                bar code would take away that one day advantage and maybe
                even add a day for them to correct it.  If you are doing a
                bulk mailing, an improper bar code is grounds for trash-
                canning your mail - you'll never know about it (so you
                can't correct the mistake), but it isn't otherwise a
                problem.

                    Of course, it is best if your mailing list is entirely
                accurate.  This is almost entirely impossible with large
                lists, but you can get closer to that goal using the post
                office and third-party vendors who can correct your lists
                and provide the full 11-digit zip.  Ask your postmaster for
                information about submitting a disk for free updating by
                the post office.

                    The Post Office will verify a given mailing list file
                only once - after that you will have to go to the C.A.S.
                who provide the service for a fee.  If your mailing list
                consists of local addresses, the Post Office's one-time
                free service will probably be all you'll ever need.  If you
                get your list verified then a year later you go after a new
                market and create a new list, this new list is eligible for
                the PO's free one-time service.  I'm really impressed that
                such an excellent service is free of charge and that it is
                beneficial to all parties.


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                    3.  Incomplete addresses
                        ____________________

                    The setting of this option determines whether
                incomplete addresses will be printed.  An incomplete
                address is one which is missing the street, city,
                state/province, or zip/postal code.

                    If this field is set to "Print" then all Selected
                entries will print.  If set to "Don't print" then Selected
                entries which have incomplete address information will not
                be printed.

                    4.  Import duplicate rule
                        _____________________

                    This field determines how duplicate entries will be
                handled when importing from another file.  There are four
                settings for this field:  Update, Add, Ignore, and Ask Each
                Time.  Whether an entry is considered a duplicate depends
                on the duplicate checking options which are activated on
                the Index menu (i.e., if Duplicate Name Checking is active
                then WML will check for a duplicate personal name, etc.).

                    Setting this option to Update Duplicates will cause WML
                to search for duplicate entries and, if found, the
                information will be replaced with that from the import
                file.  If a duplicate entry is not found, the record will
                be added to the WML file.

                    Setting this option to Add Duplicates will cause WML to
                add every record from the import file, not checking for
                duplicates.  The Ignore Duplicates setting causes WML to
                search for a duplicate entry and, if found, that record is
                not imported (i.e., the original is left as is).

                    If you set this option to Ask Each Time a window will
                pop open for every duplicate entry encountered, showing you
                the entry in the WML file and asking whether you wish to
                update, add, or ignore the imported record, or cancel the
                importing process entirely.

                    5.  Import technique
                        ________________

                    This setting determines how much WML will try to assist
                you when importing a file which does not contain the same
                name fields as WML.  For example, you may have a file which
                contains a name field in which the first name and surname
                are grouped together.  For the purpose of indexing it is
                much more convenient for WML to have each component of a

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                person's name in a separate field, otherwise the entries
                will be sorted by each person's first name.  Likewise, you
                may have a file which contains a single Name field which
                may contain a company name or a personal name.  It would
                save a tremendous amount of re-entering if WML could
                automatically adapt imported data, and that is precisely
                what this setting is for.

                    When set to "Standard", WML will import fields as you
                define them, without trying to figure anything out.  When
                set to "Smart Name" WML will split a personal name into the
                first name and surname components when necessary.  Setting
                this option to "Smart Name > Company" will cause WML to
                split the personal name components and also to check for
                the possibility of a company name being in the personal
                name field.  It does this by checking for certain key
                characters - such as "Inc.", "Corporation", or an ampersand
                (&) - which are unlikely to be part of anyone's personal
                name.  Finally, the "Smart Name <> Company" setting will
                attempt to move data in either direction: if it seems that
                a personal name is in the company name field it will be
                moved, and vice versa.

                    The more assistance WML attempts to provide, the
                greater the chance that it will guess incorrectly (for
                example, interpreting a company name like "Organic Computer
                Wizardry" to be a personal name).  Furthermore, if you are
                importing a file which only contains company names you
                would not want WML to attempt to interpret the data any
                differently.

                    Keep in mind that these settings only come into play if
                some fields are missing data.  If you are importing a file
                which contains first name, surname, and company name fields
                then WML will simply copy the data as it is.

                    6.  Adhere to USPS guidelines
                        _________________________

                    This setting determines whether WML will force
                compliance with U.S. Postal Service standards or will allow
                a more traditional printing of address information.  The
                USPS uses computers with optical character recognition
                (OCR) to scan mail in an attempt to mechanically sort it
                (that is, without human intervention).  For best accuracy
                they prefer that the address information be printed in all
                UPPER CASE letters without any punctuation.



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                    If you set this field to "Enabled" all U.S. addresses
                will be printed in UPPER CASE with symbols and punctuation
                removed.  This setting does not affect the printing of
                Canadian or International addresses.

                    7.  Start on DE/Names screen
                        ________________________

                    The setting of this field determines whether WML will
                automatically go to the Data Entry/Names screen when it is
                first started.

                  When |enabled| and a file was open when WML was last
                  ended, the file will be opened and WML will go to the
                  Data Entry/Names screen.

                  When |disabled| or no file was open when WML was last
                  ended, WML will wait at the top menu.

                F.  Defining Printers

                WML can use two printers, a laser and a dot matrix.  The
          laser can be used to print envelopes and laser labels.  The dot
          matrix can be used to print continuous labels.  Either printer
          can be used to print group lists and phone books.  Until you
          define your printer(s) and font(s) there will be a flashing
          message at the bottom of the screen and you will not be able to
          use the File/Print option.

                The Printer definition window shows the current settings. 
          Use the arrow keys to move around, and press the F3 key to change
          anything.  For example, to set your dot matrix printer move the
          cursor to that line then press F3 and a menu of choices will
          appear.  Highlight your printer (or one compatible with it) and
          press <Enter>.  Then move down to the font definition and press
          F3 again.  Highlight your font selection and press <Enter>.  When
          you are finished, highlight the "Ok" button and press <Enter>. 
          Alternately, you can press F7 to save the screen and exit.

                    1.  PCL (laser & deskjet) printer soft fonts
                        ________________________________________

                    You will need landscape (SFL) fonts for envelopes and
                portrait (SFP) fonts for everything else.  You decide which
                fonts to use once -- on the Preferences/Printers screen --
                and, from then on, WML automatically uses these choices.

                    Consider an example: When you set the font for the
                envelope return address you may choose any of your
                printer's built-in fonts or a soft font.  If you select the

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                first item in the font list, "Select a soft font," you will
                first be asked for the drive and/or path containing the
                files.  The last directory you used will be the default.

                    After you enter a correct path you will be shown a list
                of the landscape soft font files (*.SFL) in that directory. 
                Use the arrow keys and PgUp/PgDn keys to move around,
                highlight the one you want, and press <Enter>.  The soft
                font file name will now be shown on the screen.

                    2.  Scalable fonts
                        ______________

                    A scalable font is a single font (e.g., CG Times,
                Helvetica, etc.) which can be printed in practically any
                size.  I have yet to see how a scalable soft font works and
                                                        ____
                I have no idea how one would work with WML (try it and see)
                (then tell me!).

                    Printers like the H-P LaserJet III and IV have scalable
                fonts built in.  This means you can pick a font, such as
                Univers, and print in practically any size you want.

                    When you select a scalable font WML will prompt you for
                the pitch (cpi) or the point size, depending on whether it
                is a fixed-pitch or proportionally-spaced font.  In general
                numbers between 8 and 14 work best.  My favourite font for
                both my laser and dot matrix is a Helvetica-type (sans
                serif) font at 12cpi or 12 points.

                    3.  Post Office considerations
                        __________________________

                    The USPS uses OCR (optical code recognition) equipment
                to automatically read machine-printed envelopes.  When it
                works properly it can speed your mail through faster and on
                bulk mailings it saves money.  For laser printers, a font
                size of 8 to 18 points must be used; 10 to 12 points is
                recommended.  It is also recommended that you use Sans
                Serif fonts such as Helvetica, Swiss, or Univers (a sans-
                serif PCL soft font is provided with the Registered Edition
                of WML).  On dot matrix printers use a 10cpi or 12cpi font.

                G.  Duplicate Checking

                WML can check for duplicate personal names, company names,
          and/or addresses while you are entering information.  Just select
          any or all of these flags - a dot to the left of the item means
          that it is active.  You can toggle them on and off as desired;
          the settings will be saved just as your Preferences settings are.

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                Duplicate checking helps avoid duplicate entries which have
          different personal names or ones which have identical addresses
          but a different name.  Duplicate checking also applies when you
          are importing a file into WML - whichever items are active will
          be tested while importing.

                Because WML keeps all index files active simultaneously,
          performing a duplicate check is very fast.  On most computers you
          will not see any difference in speed regardless of the duplicate
          checking options which are active.  On older 8088 and 8086
          computers or any computer which is running WML from floppy disk
          (rather than a hard disk) duplicate checking can slow down some
          operations (especially importing), so you may want to experiment
          with turning some options off.

                * Personal name checks first name & surname
                * Company name checks the company name field
                * Address checks zip/postal code plus address line #1

                An entry is considered a duplicate if all of the data
          entered exactly matches data in the file.  For example, "P.O. Box
          12" and "PO Box 12" are unique and so would not be identified as
          duplicates.  "Smith" and "Smith, Jr." are unique, however if
          someone named "Joe Smith, Jr." were on file and the name "Joe
          Smith" were entered, WML would tell you that "Joe Smith, Jr." is
          a possible duplicate since it contains the same sequence of
          characters.  "Joe Smith Jr" and "Joe Smith, Sr." would not be
          considered duplicates since they do not match "Joe Smith, Jr.".

                To make duplicate checking work well for you be sure to
          incorporate WML's Abbreviation feature into your data entry. 
          Abbreviations reduce typing (which speeds up data entry) and
          establishes standards.  "Ave", "Ave." and "Avenue" are all
          different and will not be caught as duplicates.  Set the
          abbreviation "ave" to mean "Avenue", "St" to mean "Street", etc.
          and WML will give you much more accurate duplicate checking.

                NOTE    Upper-case and lower-case letters do not matter for
                        duplicate checking and indexing - WML stores and
                        compares index information in upper-case.


          XV.   HELP

                The Help menu contains information screens and print-outs. 
          This menu is divided into three sections:

                1. The on-line manual (Index)

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                2. Information about how WML is running on your computer
                3. Registration, site license, and update order forms

                Choosing the Index option will bring up the table of
          contents for WML's help system.  You may then use the arrow keys
          to highlight a choice and press ENTER to view the information on
          the screen.  This is the same information which is displayed when
          you press the F1 (Help) key on data entry screens, plus there is
          additional information which is only available from this menu.

                The About option gives you the current version number,
          copyright information, and my address & phone number.

                The Files & Memory option tells you how about your
          computer's free memory (RAM and disk space) and shows statistics
          about the opened mail list file (if any), group file,
          abbreviation file, and zip/postal code file.

                The Settings option shows a summary of all your preferences
          settings.  This gives you a way to view these settings without
          having to access each Preferences screen.

                The lower three options print various order forms.  Order
          Form prints an order form for registering WML.  Site License
          prints a site license form which shows discounted pricing if you
          wish to use more than one copy of WML at a single location. 
          Update/Sampler Form prints a form to use when you want to order
          an update disk to the latest version of WML - you need not be
          registered to order an update disk.  If you have a version of WML
          which is several months old please feel free to order the latest
          version for evaluation.


          XVI.  PROBLEMS AND ERROR MESSAGES

                WML tries to handle most problems without any attention
          from you, however, there are times when an error happens which
          WML is unable to handle.  There are three types of errors which
          you may experience:

                1.  Condition error - this is a problem due to an operating
                    condition.  Examples of this type of error are if a
                    printer is off-line when you try to print, if duplicate
                    checking is turned "on" and a duplicate entry is found,
                    or if a file is locked by another user on a network. 
                    WML will report the condition in a window and, once you
                    press ENTER or click the "Ok" button WML will continue
                    operating.

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                2.  File error - these problems cause an error screen to
                    appear which suggests a possible solution to the
                    problem and, if you can't fix it, my address and phone
                    number is shown so you can contact me.  A common reason
                    for this error is that an index file contains a bad
                    entry (perhaps due to a power outage).  The most common
                    solution to these problems is to re-index your files
                    (File/re-Index).

                3.  Programme error - this is a mistake of mine and will
                    cause the programme to abruptly end with a one-line
                    error message and a message like "Press any key to
                    return to system."  Report these errors to me right
                    away, please.  Just like other large software packages,
                    WML contains hundreds of thousands of instructions and
                    the bigger it gets the more likely it is that a "bug"
                    will creep in there somewhere.  These errors get top
                    priority and are usually fixed and a new version
                    released within a day.

                All large software packages have "bugs" which are errors in
          the programming logic.  For example, many Windows uses experience
          "General Protection Fault" messages which are caused by bugs in
          Windows and/or other software which was running.  As WML goes
          through its evolution, bugs are removed; as new features are
          added new bugs sometimes find their way into the software.  It is
          very helpful when someone informs me of a problem they found.

                The following sections describe some common errors and
          procedures to correct them.

                A.  EMS Memory Error

                I have discovered a problem on a Packard Bell computer
          which results in WML refusing to run, giving the error message,
          "Not enough EMS to load overlays."  This error is generated by
          the programming language, not by WML itself, which has left me
          unable to determine its cause.  I saw the error happen with 250kb
          of free EMS memory and 0kb free XMS memory.

                My best guess is that since there is some free EMS memory
          the overlay manager tries to load portions of WML into EMS, but
          since there is not enough memory it fails and is unable to revert
          back to operating without EMS memory.

                There are three ways around this problem:



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                1. Remove the EMM386 line in your CONFIG.SYS file or change
          the "RAM" key word to "NOEMS".  Either of these actions will
          remove EMS memory support from your computer.  If there is other
          software in your computer which requires EMS to run this will not
          be a practical solution for you.

                2. Change the EMM386 line to have either more or less
          memory, re-boot your computer, and try to run WML again. 
          Experiment to find the memory setting which works for WML and
          also allows your other software to operate properly.

                3. Change the memory settings for software which uses EMS,
          such as SMARTDRV, so that there is either more or less EMS memory
          available.

                B.  Text overlaps on reports

                This problem is caused by choosing a font which is too
          large for the report layout - WVH has no way to detect this
          situation.  To resolve the problem go to the Preferences/Printers
          screen and change the font to a smaller (lower) point size or a
          more dense (higher) character pitch.

                C.  Information is Missing

                I place great emphasis on keeping data safe and know of no
          case where WML has lost data, however, problems with DOS or
          computer equipment may cause data to be lost in rare
          circumstances.

                If any of your data seems to be missing exit to DOS and
          type "CHKDSK C: /F" (without the quotation marks; replace "C:"
          with another drive, if appropriate).

                MS-DOS 6.2 users:  Use the command "SCANDISK C:"
                since it performs a more thorough test.

                Either CHKDSK or SCANDISK will check that the recorded
          location of each file is valid.  The SCANDISK utility can also
          perform a surface scan which tests the entire disk to be sure all
          areas of it are usable.

                If CHKDSK or SCANDISK find any errors they will be reported
          to you and you will be asked for input on correcting the errors. 
          CHKDSK only knows how to clear any errors and turn "orphan" data
          into new files.  By "orphan" data I mean data which is on your
          hard disk but for which DOS has lost the information about the
          file to which it belongs.  Normally this data is not usable or

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          requires tremendous effort to make it usable again.  I suggest
          you do not create files from this data unless you have lost a
          tremendous amount of data which would be very difficult to re-
          enter or the data is irreplaceable.  Beyond this point you will
          require the help of someone who knows how to recover damaged
          files.  Contact me if you cannot find a local consultant to
          perform this service for you.

                SCANDISK is able to identify bad sections of your disk and
          attempt to move data to safe areas.  If the area is badly damaged
          the attempt to move data may not be entirely successful.  If
          SCANDISK tells you it has found problems on your disk I suggest
          you let it fix them.  If your data is irreplaceable or would take
          a tremendous amount of effort to re-enter, then I recommend that
          you get the help of a consultant.  At the very least make a
          complete back-up copy of your data files (or the entire hard
          disk) so that you can attempt to restore information in case
          files are so badly damaged that information becomes lost.

                In most cases you will find that no data is missing and all
          you need to do is re-index your files for the "missing" entries
          to re-appear.  To re-build the index files just select the Re-
          index option on the File menu.


          XVII. FILES WHICH MAKE UP THE PACKAGE

                The unregistered Shareware Edition of What Mailing List? is
                                                      __________________
          made up of the following files:

               WML.EXE        The executable file
               WML.HLP        Help messages file
               WML.HX0/HX1    Help messages indices
               WML.TXT      * The ASCII text file of this document
               WML.WP       * The WordPerfect file of this document (so you
                              can format it for your printer)
               WML.CO         Smart Import file containing key phrases
                              which indicate an entry is a company name
                              rather than a personal name
               WML.MSG        Screen messages file
               WML.MIX        Screen messages index
               POSTAL.DAT     U.S. and Canadian zip/postal code ranges file
               PRINTER.DAT    Printer definition file
               DDLABEL.WID  * Import definition for Dr. Data Label files
               PHONE.STY    * Ventura Publisher style sheet for a 2-column
                              phone book for VP version 3.0 or higher.



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               READ.ME      * A text file describing the latest features,
                              enhancements, and corrections, plus
                              information on installing WML.
               ORDER.FRM      Order form for all of my software
               VENDOR.DOC   * Information file for BBS Sysops & Shareware
                              distributors/disk vendors
               SYSOP.DOC    * Special deals for BBS sysops & co-sysops

               Files marked with an asterisk (*) are not required to run
          WML so they may be erased if disk space is a premium (such as if
          you are using WML on a floppy disk system).

               When you run WML for the first time it will create the
          following files in the same directory as the EXE programme file:

               CONFIG.WDT     Your preferences settings and other data
               ABBREVS.WDT    Abbreviations you define
               ABBREVS.IX     Index for abbreviations
               GROUPS.WDT     Groups you define
               GROUPS.IX      Index for groups
               MESSAGES.WDT   Envelope & label message file
               MESSAGES.IX    Messages index

               The Registered Edition contains extra files which are for
          use by the registered owner only.  So if you share WML with
          friends and BBSs, please ERASE these Registered Edition files
          from the copies you share:

               *.SFP        Portrait PCL soft fonts
               *.SFL        Landscape PCL soft fonts
               CONFIG.WDT   Registration key & configuration info


















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                                        INDEX


          4DOS  . . . . . . . . . . . . . . . . . . . . . . . . . .  11, 14
          Abbreviations . . . . . . . . . . . . . . . . . . . . . . . .  49
              limits  . . . . . . . . . . . . . . . . . . . . . . . . .  50
          Adding new entries  . . . . . . . . . . . . . . . . . . . . .  40
          Alert tone  . . . . . . . . . . . . . . . . . . . . . . . . .  56
          ASCII Files
              Importing data from . . . . . . . . . . . . . . . . . . .  25
          Bar codes
              Printing  . . . . . . . . . . . . . . . . . . . . . . . .  38
          Bulk mailing  . . . . . . . . . . . . . . . . . . . . . . . .  55
          Bulletin Boards
              Obtaining updates & upgrades from . . . . . . . . . . . . . 3
          Carrier Route Sort  . . . . . . . . . . . . . . . . . . . . .  55
          Changing a File's Name & Description  . . . . . . . . . . . .  20
          Changing existing records . . . . . . . . . . . . . . . . . .  45
          City
              Capitalization preferences  . . . . . . . . . . . . . . .  54
          Coding entries
              See Groups  . . . . . . . . . . . . . . . . . . . . . . .  48
          Country setting . . . . . . . . . . . . . . . . . . . . . . .  53
              home country  . . . . . . . . . . . . . . . . . . . . . .  54
              International . . . . . . . . . . . . . . . . . . . . . .  54
              U.S.A. and Canada . . . . . . . . . . . . . . . . . . . .  53
              U.S.A. only . . . . . . . . . . . . . . . . . . . . . . .  53
          Creating a New File . . . . . . . . . . . . . . . . . . . . .  19
          Credit card
              Registering using . . . . . . . . . . . . . . . . . . . . . 5
          DBase/DBF files
              Importing . . . . . . . . . . . . . . . . . . . . . . . .  26
          Deleting a File . . . . . . . . . . . . . . . . . . . . . . .  20
          Deleting records
              Removing records which are marked for deletion  . . . . .  24
          Description . . . . . . . . . . . . . . . . . . . . . . . . .  19
          Directory
              Choosing a Directory for WML  . . . . . . . . . . . . . .  16
          Directory.
              start WML from any  . . . . . . . . . . . . . . . . . . .  15
          Dr. Data Label Files
              Importing . . . . . . . . . . . . . . . . . . . . . . . .  28
          DR-DOS  . . . . . . . . . . . . . . . . . . . . . . . . . . .  11
          Duplicate checking  . . . . . . . . . . . . . . . . .  47, 50, 60
              Import  . . . . . . . . . . . . . . . . . . . . . . . . .  57
          EMS Memory Error  . . . . . . . . . . . . . . . . . . . . . .  63
          Envelopes
              Defining  . . . . . . . . . . . . . . . . . . . . . . . .  55

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              Printing  . . . . . . . . . . . . . . . . . . . . . . . .  37
          Erasing a file  . . . . . . . . . . . . . . . . . . . . . . .  20
          Exporting . . . . . . . . . . . . . . . . . . . . . . . .  14, 30
              ASCII, comma-delimited  . . . . . . . . . . . . . . . . .  30
              ASCII, fixed field length . . . . . . . . . . . . . . . .  30
              MS Word . . . . . . . . . . . . . . . . . . . . . . . . .  32
              Ventura Publisher . . . . . . . . . . . . . . . . . . . .  31
              WordPerfect . . . . . . . . . . . . . . . . . . . . . . .  31
          File name
              Changing  . . . . . . . . . . . . . . . . . . . . . . . .  20
              description . . . . . . . . . . . . . . . . . . . . . . .  19
              rules . . . . . . . . . . . . . . . . . . . . . . . . . .  19
          Filters . . . . . . . . . . . . . . . . . . . . . . .  41, 51, 52
              Clearing  . . . . . . . . . . . . . . . . . . . . . . . .  52
              Setting . . . . . . . . . . . . . . . . . . . . . . . . .  52
          Global Field Replace  . . . . . . . . . . . . . . . . . . . .  33
          Groups  . . . . . . . . . . . . . . . . . . . . . . . . .  43, 48
              Defining  . . . . . . . . . . . . . . . . . . . . . . . .  48
              Printing a group list . . . . . . . . . . . . . . . . . .  37
              querying by group . . . . . . . . . . . . . . . . . . . .  32
          Help
              Accessing help for a function . . . . . . . . . . . . . .  42
              Index . . . . . . . . . . . . . . . . . . . . . . . . . .  62
              using the F1 key  . . . . . . . . . . . . . . . . . . . .  14
          Importing . . . . . . . . . . . . . . . . . . . . . . . . . .  14
              ASCII (text) files  . . . . . . . . . . . . . . .  21, 22, 25
              Data from other software  . . . . . . . . . . . . . . . .  24
              dBase (DBF) files . . . . . . . . . . . . . . . . . . . .  26
              Defining field assignments  . . . . . . . . . . .  25, 27, 28
              Dr. Data Label files  . . . . . . . . . . . . . . . . . .  28
              Duplicate checking  . . . . . . . . . . . . . . . . .  57, 61
              Grouping imported entries . . . . . . . . . . . . . . . .  29
              Loading (restoring) an import definition  . . . .  25, 27, 29
              Preferences . . . . . . . . . . . . . . . . . . . . . . .  57
              Saving an import definition . . . . . . . . . . .  25, 27, 28
              Standard or Smart Technique . . . . . . . . . . . . . . .  57
              WML files . . . . . . . . . . . . . . . . . . . . . . . .  26
              WordPerfect mail merge files  . . . . . . . . . . . . . .  28
          Index
              Active indexing method  . . . . . . . . . . . . . . . . .  18
              Changing  . . . . . . . . . . . . . . . . . . . . . . . .  51
              Options . . . . . . . . . . . . . . . . . . . . . . . . .  51
              Re-index files  . . . . . . . . . . . . . . . . . . . . .  18
          International mailings  . . . . . . . . . . . . . . . . . . .  53
          Key words . . . . . . . . . . . . . . . . . . . . . . . . . .  47
          Labels
              Defining continuous (dot matrix) label types  . . . . . .  55
          Last Mail Date

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              entering and changing . . . . . . . . . . . . . . . . . .  45
              updating after printing . . . . . . . . . . . . . . . . .  37
              using with Query  . . . . . . . . . . . . . . . . . . . .  33
          Macros  . . . . . . . . . . . . . . . . . . . . . . . . . . .  49
          Menus
              Using . . . . . . . . . . . . . . . . . . . . . . . . . .  17
          Monochrome (/M) switch  . . . . . . . . . . . . . . . . .  11, 16
          MS-DOS  . . . . . . . . . . . . . . . . . . . . . . . . . . .  11
          Names screen
              Auto start on Names screen  . . . . . . . . . . . . . . .  59
          Networks
              Using WML with  . . . . . . . . . . . . . . . . . . . . .  12
          Opening an Existing File  . . . . . . . . . . . . . . . . . .  19
          Order Form  . . . . . . . . . . . . . . . . . . . . . . . . .  62
              printing a Site License . . . . . . . . . . . . . . . . .  62
              printing an Update order form . . . . . . . . . . . . . .  62
              printing from WML . . . . . . . . . . . . . . . . . . . .  62
          OS/2  . . . . . . . . . . . . . . . . . . . . . . . . . . . .  11
          Packing a file
              Defined . . . . . . . . . . . . . . . . . . . . . . . . .  24
          PC-DOS  . . . . . . . . . . . . . . . . . . . . . . . . . . .  10
          Phone book
              font  . . . . . . . . . . . . . . . . . . . . . . . . . .  39
              Printing  . . . . . . . . . . . . . . . . . . . . . . . .  39
          Postal codes
              distribution list (report)  . . . . . . . . . . . . . . .  39
              testing during import . . . . . . . . . . . . . . . . . .  24
          Preferences . . . . . . . . . . . . . . . . . . . . . . . . .  52
          Printers
              Defining  . . . . . . . . . . . . . . . . . . . . . .  12, 59
              Laser printer soft fonts  . . . . . . . . . . . . . . . .  59
          Printing  . . . . . . . . . . . . . . . . . . . .  35, 37, 41, 46
              a single entry  . . . . . . . . . . . . . . . . . . . . .  46
              Envelopes . . . . . . . . . . . . . . . . . . . . . . . .  37
              flow chart  . . . . . . . . . . . . . . . . . . . . . . .  35
              Incomplete addresses  . . . . . . . . . . . . . . . . . .  57
              Phone Book  . . . . . . . . . . . . . . . . . . . . . . .  39
              Selecting entries to be printed . . . . . . . . . . . . .  32
              U.S.P.S. considerations . . . . . . . . . . . . . . . . .  36
          Query . . . . . . . . . . . . . . . . . . . . . . . . . . . .  32
              Examples  . . . . . . . . . . . . . . . . . . . . . . . .  34
          Random
              selecting entries randomly  . . . . . . . . . . . . . . .  32
          Registration  . . . . . . . . . . . . . . . . . . . . . . . 4, 62
              benefits  . . . . . . . . . . . . . . . . . . . . . . . . . 4
              invoice & registration form . . . . . . . . . . . . . . . . 8
              key . . . . . . . . . . . . . . . . . . . . . . . . . . .  15
              payment methods . . . . . . . . . . . . . . . . . . . . . . 5

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              pricing . . . . . . . . . . . . . . . . . . . . . . . . . . 6
          Replacing the contents of a field . . . . . . . . . . . . . .  33
          Response Dates  . . . . . . . . . . . . . . . . . . . . . . .  44
          Return addresses  . . . . . . . . . . . . . . . . . . . . . .  53
          Saving/Closing a File . . . . . . . . . . . . . . . . . . . .  20
          Scalable fonts  . . . . . . . . . . . . . . . . . . . . . . .  60
          Site License
              printing  . . . . . . . . . . . . . . . . . . . . . . . .  62
          Smart Zip . . . . . . . . . . . . . . . . . . . . . . . . . .  47
          Soft fonts  . . . . . . . . . . . . . . . . . . . . . . . . .  59
          Sorting sequence  . . . . . . . . . . . . . . . . . . . . . .  51
          Update Subscription . . . . . . . . . . . . . . . . . . . .  7, 8
          Update/Sampler Form
              printing  . . . . . . . . . . . . . . . . . . . . . . . .  62
          Updating to a newer release . . . . . . . . . . . . . . . . .  15
          USPS guidelines . . . . . . . . . . . . . . . . . . . . . . .  58
          Windows
              Using WML with  . . . . . . . . . . . . . . . . . . . . .  12
          WordPerfect
              Exporting to  . . . . . . . . . . . . . . . . . . . . . .  31
              Importing from  . . . . . . . . . . . . . . . . . . . . .  28
              Importing, Mail merge field names . . . . . . . . . . . .  28
          Zip codes
              11-digit zip codes (U.S.A.) . . . . . . . . . . . . .  35, 56
              distribution list (report)  . . . . . . . . . . . . . . .  39
              testing during import . . . . . . . . . . . . . . . . . .  24























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