
                       MailFile



                  INSTRUCTION  MANUAL







               Copyright 1995 K.Bramham



  ABOUT HELP

  This manual can be printed from the files
MANUAL.TXT and CONTENTS.TXT.

  You can obtain additional help with an
Email message to Compuserve address
100630,411.

  ABOUT MailFile

  MailFile is a program for writing Email,
letters, and forms, and for filing and
retrieving sent and received mail. In a
paperless office MailFile replaces the filing
cabinet.

  Letters for filing can be copied from word
processor files, from your received Email
files (eg. Compuserve filing cabinet), or
they can be letters typed with MailFile. Each
letter is dated and given a reference number.
You add the correspondent's name, and the
subject of the letter. They can be retrieved
from the file, by reference number, by
correspondent's name, by subject, or by a
combination of all of these.

  MailFile includes a 120 line mini-word
processor for typing your letters. It does
not have all the functions of a full-sized
word processor but does have features to
simplify writing letters and forms.

  Your page format; page and column margins,
tabs, address box, date location, etc. are
visible in the background of the letter you
are typing.

  A spelling checker will check your text for
typographical errors.

  When you date your letter it is
automatically given the next reference number
in the series.

  Stock text can be easily stored and picked
up into your letters.

  An address book function holds your most-
used addresses. These can be inserted into
your letters with a few clicks of the mouse.

  A column-wrap feature allows you to type
columns and boxes independently of the rest
of the letter.

  A draw function draws lines and rectangles
to two points selected with the mouse.

  A tool bar is always visible at the top of
the screen and functions are selected with a
single mouse click or with a function key.

  Drop down menus appear when required by a
function.

  You type on a three layer word processor,
what you see on the screen is like looking at
three transparencies, the layer where you are
typing (the current layer) is highlighted and
the other two layers appear to be in the
background. If you have used a CAD program
you will be familiar with the idea of layers.

  When you type a letter on layer 1, lines
drawn on layer 3 serve as column margins and
tabs and are visible in the background. You
can switch to layer 3 at any time to modify
the letter format or create a new letter
format. The formats you use the most for
letters, forms, memos, fax, Email, etc. can
be kept in stock and picked up into layer 3
when you need them. Standard "boiler plate"
letters can be held in stock and picked up
into layer 1. Overlay text or lines and boxes
can be stocked and picked up into layer 2 for
whole or partial copying into layer 1. Only
the letter on layer 1 is filed, printed, or
sent for fax or Email.

  The file reference numbers used by MailFile
are made up of a four character prefix, a
figure for the year, and a three figure
number. You select the prefix, the rest is
automatic.

  Mailfile is a text mode program with the
advantage of easy to see, detent action,
mouse and text cursors.

  Mailfile is "Windows tolerant", it can be
started from a DOS command line or from its
Windows icon.

TO INSTALL MailFile:

  To install a downloaded version simply
expand the MAILFILE.ZIP file and run
INSTALL.BAT.
  To install MailFile from a distribution
disk insert the disk in drive A (or B) and
type A:INSTALL (or B:INSTALL) at the DOS
prompt.
  Then follow the instructions given by the
INSTALL program to define the directory and
enter your first reference number prefix. 

  The installation program will transfer the
necessary files for Windows and DOS and start
MailFile.

SCREEN HEADER LINES

  The header across the top of the screen
contains the following information:

The top line of the screen shows the mouse
cursor position, on the left, (given in
inches). Then the time and date are shown.
Then, on the right, the text cursor
position - L1 is this layer, Page is the page
number, Line and Col give the position of the
cursor on the page, and T is the size of the
top margin. When the Escape key is pressed
the F1 - F4 key functions are shown on this
line.

  The second line of the screen shows the
menu boxes. The first menu function is L1,
shown disabled because L1 is the current
layer. Moving the mouse cursor onto L3 and
clicking the left mouse button ONCE will make
the format layer the current layer; the
format lines will be highlighted, the L1 box
will be enabled, and the L3 box will be
disabled. In this way any of the three layers
can be made the current layer at any time.

  The rest of the menu boxes on line two are
shown enabled and can be activated by
clicking the mouse on any of them - but
remember, one click only, double clicks are
not needed.

  The third screen line is a message line
used for dialogue with the functions. The
functions give messages on the left half of
the message line and, when confirmation is
required, display a confirmation box to be
clicked with the mouse. When operator input
is required by a function a dialogue box is
opened on the right half of the message line.

  When the message line is not being used by
a function it displays the left and right
margin indicators.

MOUSE FUNCTIONS

Menu Bar Functions: Select menu bar functions
with the mouse cursor and press the left
button.

Text Cursor Drag: Set the mouse cursor
anywhere in the text area of screen and press
the left mouse button. The text cursor will
move to this position. This function is
disabled when a menu function is operating. 
Margin Set: Set the mouse cursor on the left
or right margin indicator on the third screen
line and press the left button. Move the
mouse to a new position on the line and press
the left button again. Take care not to
reverse the margins - if the left margin is
to the right of the right margin the results
when typing text are unpredictable.
Cursor Erase: Wiping the mouse cursor over
text with the RIGHT button held down erases
characters in the current layer.
Cursor Copy: When the COPY function is active
in "mouse copy" mode the mouse does not
erase, it copies characters to the current
layer from one of the other layers while the
right button is held down.

 KEY FUNCTIONS

  The normal operating mode is "type over"
and "margin wrap" - your typing overwrites
existing text and will wrap around between
the margins shown by the indicators on the
third line of the screen, as with most other
word processors.

  The "Tab" key is only active when there are
vertical lines on layer 3. Pressing "Tab"
moves the cursor to the column after the next
vertical line drawn on layer 3. "Shift+Tab"
moves the cursor back to the column after the
next vertical line drawn on layer 3.

  The "Ins" key toggles the text insert
function. When text insert is active an
indicator shows at the top left of the
screen. The normal mode of operation is "type
over" and "margin wrap" (insert and column
wrap not active). Go to "insert mode" to
insert text in lines you have already typed
and to insert or delete lines. 
  In insert mode the paragraph you are
working on is formatted on each key stroke.
The end of a paragraph is defined by:
        a carriage return code,
        a blank line,
  or    an indented first line of the next
        paragraph.

  "Ctrl+Home" toggles the column wrap
function. When column wrap is active an
indicator shows at the top left of the screen
and the margin indicators disappear - your
typing will wrap around in a column between
vertical lines drawn on layer 3. The insert
function column length is limited by
horizontal lines drawn on layer 3, so if you
wish to continue typing in "margin wrap"
after typing columns it is advisable to rule
off the columns with a horizontal line on
layer 3. The "Tab" key operates normally to
allow you to tab from column to column.

  The "Home" key returns the cursor to the
left margin, the page margin in normal mode
or a layer 3 vertical line in column wrap
mode.

  The "End" key moves the cursor to the end
of the text on the current line.

  "Ctrl+End" deletes text to the end of the
line. In insert mode it also closes up the
text. It will also remove a blank line if the
cursor is at the left page or column margin.
This function does not operate when the text
cursor is outside the limits of the margins.

  Function key F1 displays the table of
contents of this manual. (See more about the
Help function below.)
  Function key F2 is a toggle function to
hide or display layer 2.
  Function key F3 is a toggle function to
hide or display layer 3.
  Function key F4 displays the Spell menu.
(See more about the Spell function below.)
  You can quit the Spell function with the
Esc key.

MENU BAR FUNCTIONS

  Functions on the menu bar are activated by
moving the mouse cursor onto the appropriate
menu box and clicking the left mouse button
ONCE only. Most of the menu functions include
sub-functions and the function cycles through
the sub-functions with successive clicks on
the menu box. Each subfunction displays a
message requesting confirmation of the
subfunction.

L1, L2, L3: These three functions set the
current layer. Layer 1 is where you type your
letter, layer 2 is for copying stock pages,
and layer 3 is used for the page format.
Select the current layer by moving the mouse
cursor onto L1, L2, or L3 and press the left
mouse button.             
  The current layer is always displayed,
highlighted, with the other layers in the
background. Layer 2 can be hidden by pressing
the F2 key. Layer 3 can be hidden by pressing
F3. Layer 1 cannot be hidden.

  TEXT:       Click the mouse on this function
to exit from any other function. "Mouse" it
again to set the top and bottom margins.
Repeated clicks will cycle through the margin
functions displaying a message to tell you to
set the margin size in inches. Setting the
top or bottom margin size automatically sets
the page length and page and line counters.
The top margin size is displayed as "T:n"
after the cursor position indication on the
top screen line.
     Left and right margins are not set by
the TEXT function but can be set at any time
by "mousing" the left or right margin
indicator, then "mousing" a new position on
the message line. Note that when column wrap
is active the left and right page margins are
not used and the margin indicators are not
displayed.

  DRAW:       This function allows you to draw
lines and rectangles on the current layer by
marking two points with the mouse. For
horizontal and vertical lines messages will
tell you to mark the start and end of the
line with the mouse. For rectangles messages
will tell you to mark opposite corners. Lines
and rectangles can be extended by scrolling
the screen with the text cursor keys (the
mouse position is shown in inches above the
menu bar). 

The sub-functions toggle between lines and
rectangles each time you "mouse" the DRAW
function.

  You can use the DRAW function to draw lines
and boxes on any layer by making it the
current layer. This function is particularly
useful for designing or modifying the page
format on layer 3 and making form overlays on
layer 2.

  To quit the draw function click the mouse
on the TEXT function.

  COPY:       Use this function to copy to the
current layer from either of the other two
layers, or to clear the current layer.
Repeated clicks on COPY will cycle through
the different possibilities. When you confirm
a copy function you are asked if you wish to
copy the entire page. If you confirm, all the
characters, but not the spaces, are copied
onto the current layer. If you do not confirm
the entire page copy, and "mouse" COPY again,
you can copy characters by wiping over them
with the mouse while the right-hand mouse
button is held down. 

  Text to be copied from layer 2 can be
positioned vertically, before going to the
COPY function, when layer 2 is the current
layer, by using the Scroll Lock key. When
this key is active layer 2 does not scroll
with the other two layers but remains fixed
while layers 1 & 3 are scrolled up and down
the screen with the up and down arrow keys.

  LOAD:       This function displays a
directory of files available for the current
layer. If layer 1 is the current layer you
can select either a directory of received
Email or a directory of stock letters. Use
the mouse or cursor keys to select the
directory item you wish to load, then press
the left mouse button or <Enter> to load it
onto the screen. The directory lists letter
formats if layer 3 is the current layer,
overlay pages if layer 2 is the current
layer, or boiler plate letters if layer 1 is
the current layer. When a format page is
loaded into layer 3 the top, bottom, left,
and right margins are also loaded and the
page length is set.
  Pages can be stored in the LOAD directories
with the SAVE function.
  The EMAIL sub-function shows the contents
of three Compuserve "filing cabinet"
directories. These directories can be changed
using the MAIL menu function.
If a displayed Email letter is too long for a
single display a MORE sub-function allows you
to display the remainder of the letter in 120
line blocks. Each block can then be printed
with the PRNT function or dated and filed
with the FILE function.
Note that fixed format Email letters are
displayed on 80 character lines while
formatable letters are formatted to the
margins that must be set before retrieving
the letter.

  SAVE:       This function saves letters and
formats for stock. Margin settings are saved
with layer 3 format pages. After typing a
stock letter, or making up a format with the
DRAW function, use SAVE to save it in the
"boiler plate" file. A message will ask you
to give it a name and a dialogue box will
open. The file name extension is automatic.

     Formats must be made up on layer 3,
overlays on layer 2, and stock letters on
layer 1.

     Stock letters and formats saved with
this function can be recalled with the LOAD
function and used in your correspondence.

     Do not use this function to save your
correspondence, give each letter you write a
reference number and date with the DATE
function and file it with the FILE function.

  PRNT:     This is the print function. It
can use the DOS spool program (PRINT) or its
own internal spooler to print new or filed
pages. If PRINT is installed it is used by
this function. Your DOS instruction manual or
help function explain how to load PRINT. The
preferred method is, of course, to include
the PRINT command line in your AUTOEXEC.BAT
file. 

  Your printer should be set up for 10
characters per inch and if you have an
initializing file for you printer it should
be copied to the MailFile directory with the
filename INIT.BIN.

  When the internal spooler is used it can
store a maximum of 10 letters to be printed
in sequence as long as MailFile is running
and your printer is connected and switched
on. If the printer is not available when
needed a message will tell you that the
printer is not accepting characters, but the
spooler will still be loaded.

  If you attempt to shut down MailFile with
the DOS function, while the printer is
running, the DOS function will wait for the
printer to finish the letter it is printing
before shutting down. Any unprinted letters
will remain in the spooler until you restart
MailFile and restart the spooler with the
PRNT function.

  When you click on PRNT it displays a
message asking if you wish to print the
displayed text. If you click on the PRINT box
the letter shown on the screen will be
printed. If you do not confirm, but click
again on PRNT a message will ask you to
confirm re-starting the print spooler to
print any remaining jobs.

  PREFIX: This menu box displays the current
reference number prefix. If you have defined
more than one prefix, clicking the mouse on
this box will change the current prefix and
will display the new prefix.

Prefixes defined on the command line when re-
starting MailFile are stored in a prefix list
and the next prefix in the list becomes the
current prefix when this menu box is
"moused".

Note that once a prefix has been defined it
cannot be erased.

  FIND:       This function finds and displays
any letter filed with the current prefix.
(The current prefix can be changed with the
PREFIX function, above.) Your files can be
searched by reference number and year, by
correspondent's name, and by subject.

  FIND displays a sequence of messages each
offering a different kind of search and asks
you to enter a search key. If you enter a
search key the search will be made and the
next message, offering a different type of
search, will be displayed. If you do not
confirm the offer, the search will be skipped
and the next message will be displayed. The
final message displayed (LIST) will, if
confirmed, display a list of letters that
meet all the search criteria.
Any letter can then be selected from the list
(by moving the list cursor with the mouse or
arrow keys) and displayed.

  The FIND function messages are as follows:

     "SORT BY REF.NUMBER" - to search on the
year and the three figure reference number,
eg. entering 6065 will find the letter with
reference number 065 filed in 1996, entering
?05? will find all letters with reference
numbers 50 - 59 filed in any year. Any
additional searches will be made only on
letters selected by this search. This search
key cannot be skipped.

     "SORT BY CORRESPONDENT'S NAME" - to
search the names you have given when filing
your letters, eg. entering FRED as a search
key will find all letters addressed to
"FRED", "ALFRED", "FREDERICK", etc. Any
additional searches will be made only on
letters selected by this search.

     "SORT BY SUBJECT" - to search on the
subject you gave when filing your letters,
eg. entering MOUSE as a search key will find
all letters referring to "computer mouse",
"white mouse", "chocolate mouse", etc.

  Note that the sort keys used in any of the
above searches are not case sensitive and ?
is a wild card that will match any character.
The first search key (year and number) cannot
be skipped, the other search functions can be
skipped.

  Confirm "DISPLAY LIST" to display a list of
filed letters that match all the sort keys
you have entered. Use the mouse or the up and
down arrow keys to select the letter you wish
to read, then press the left mouse button or
<Enter> to display it.

  "FILED LETTER IS DISPLAYED    PRINT" then
allows you to print the letter by clicking
the mouse on PRINT.

  Clicking the mouse on FIND while a letter
is displayed will return to "DISPLAY LIST"
and allow you to select another letter to
read or to end the function by clicking again
on FIND. If the displayed letter is too long
for a single display a MORE sub-function
allows you to display the remainder of the
letter before returning to LIST.

  FILE:       Use this function to file the
letter displayed on the screen or to file
text created on other word processors.

  FILE displays:

   "FILE THIS LETTER?"
If you confirm, the letter displayed on the
screen will be filed under the reference 
number, correspondent's name, and subject you
have given it with the DATE function. If you
have not dated your letter with the DATE
function a message will ask you to confirm
filing the letter without date and reference
number. In this case the letter will be filed
as a continuation of the previous filed
letter.

  If you do not confirm FILE THIS LETTER, but
"mouse" FILE again, a new message appears:

   "FILE FROM ANOTHER SOURCE?"
This allows you to file a letter typed on a
word processor, for example. The letter must
be a DOS format ASCII text file. Messages
will ask you to enter the path and file name
of the letter you wish to file, the
correspondent's name, and the subject of the
letter. The letter will be filed under the
next available reference number along with a
correspondent's name and the subject
information you enter.

  DATE:     This function inserts the date
and reference number into your letters and
makes an entry in a file log. The log entry
includes the letter reference number, the
date, the correspondent's name, and the
subject of the letter along with internal
program information for locating and
displaying the letter.

  DATE displays a message asking you to move
the mouse cursor to the position in your
letter where you wish to insert the date and
reference number. When the mouse cursor is in
position, press the left mouse button to
insert the date and reference number into
your letter and into the file log. The
reference number is automatically incremented
and the page number is reset.

     Then a message asks you to enter the
name of your correspondent. This is the name
that will be used by the FIND function for
retrieving letters by correspondent's name.
If you do not wish to include your
correspondent's name in the log entry, press
<Enter>, but by doing so you forgo the
possibility of retrieval by name.

  The next message asks you to enter the
subject of your letter. The subject you enter
will be used by the FIND function when you
search for letters by subject. You can skip
the subject entry by pressing <Enter>, but as
with the name entry, this reduces the
effectiveness of the FIND function letter
search.

  Remember that the DATE function does not
file the letter, it inserts the date and
reference number in it and sets up the log
entry ready for the FILE function. You must
use the FILE function to file the letter. If
you do not file a dated letter and you
attempt to date a new letter, or to quit
MailFile, a warning message will be
displayed.

  ADDR:       This is the letter addressing
function. It gives access to three possible
sub-functions - you can edit your address
list (adding or changing entries in the
list), you can display a format for printing
labels, or you can insert an address from the
list into your letter or label. The screen
message instructions are self explanatory.

  When you confirm "GET ADDRESS" a message
asks you to click the mouse on the position
in the where you want the address to be. When
you do this, the first address from the
address list will be inserted into your
letter. "Mousing" ADDR again will replace it
with the next address in the list, and so on
until you have the address you wish to use.
Then "mouse" ACCEPT to quit the ADDR
function. 

  When you confirm "LABELS" a label format is
displayed and you can type addresses in any
of label boxes or you can pick up addresses
from the address list into the label boxes
with the "GET ADDRESS" function, then print
the label sheet with the PRNT function. Being
able to use any of the label boxes allows you
to skip labels that have been used from the
sheet.

  MAIL:       Use this function to copy a
letter into a fax or E-mail directory for
subsequent transmission by fax-modem or
modem. A sub-function is included for
presetting the fax and Email directories and
file name extensions. 

  The messages displayed by the send function
are as follows:

  "DISPLAYED LETTER FOR EMAIL?" sends the
letter shown on the screen to the Email
directory.

  "DISPLAYED LETTER FOR FAX?" sends the
letter shown on the screen to the fax
directory.

  In both the above cases the reference
number of the displayed letter is used for
the file name and the preset directories and
file name extensions are used. If letters
with the same reference number are sent to
the same directory the second letter does not
overwrite the first but is added to it.

  "SET DIRECTORIES/EXTENSIONS?" starts the
presetting sub-functions. These allow you to
define the fax and Email directories and file
name extensions as well as the directories
used by the LOAD EMAIL function. Each sub-
function opens a dialogue box for you to
enter your choice of directory or extension.

  QUIT:  Use this function to quit MailFile
and return to DOS or Windows.

  If you have dated a letter but have not
filed it a reminder message is displayed:
"YOU HAVE A LETTER TO FILE - FILE IT"

  Clicking the mouse on "FILE IT" will file
the letter displayed on the screen. Clicking
the mouse on QUIT again will end the session
without filing the letter.

  The QUIT procedure saves the three layers
on disk along with all other vital data so
that it can be restored the next time you
call MailFile.

  If you wish to make a backup copy of your
letters after returning to DOS go to the
MailFile directory and type:
        COPY *.XLY A:<Enter>. 
This will backup your letter files, file
logs, parameter file, and address list onto
disk A:

THE SPELL FUNCTION

  When function key F4 is pressed a drop down
menu of Spell options is displayed. Clicking
the mouse on a menu item highlights it.
Clicking the mouse on a highlighted item
activates the function. The arrow keys and
<Enter> may also be used to select and
activate a menu item.

  The menu options are:
  Check text for typos (typographical errors)
  Restore text
  Check word in L1
  Check word in L2
  Add word in L2 to dictionary
  Quit

  Check for typos: Checks the whole text for
spelling errors and duplicated words, when it
finds a word that does not match a word in
the dictionary, the word turns green.

  The typo check first copies the text to
layer 2. Then it compares each word with a
dictionary of frequently used words (about
3000 words) and compares each word with the
previous word. If there is no match for the
word it is erased from layer 1, allowing the
green layer 2 word to be seen. If there is a
duplicated word, part of both words is erased
to show that it is a duplicated word error.
If a word ending in "s" is not found in the
dictionary it is shortened and compared as
the singular. If the singular is not found
the word is deleted from layer 1 but leaving
the first character to indicate that the
singular was not found.

  Restore text: Restores the original text on
layer 1. This should be done after observing
any errors but before making any corrections.
Any insertions made before the text is
restored will introduce errors.

  Check word in L1: After activating this
menu option, point and click the mouse on a
word in layer 1. The result is displayed on
the left side of the screen:
        Word checked OK
        Word not found
  or a list of words containing a limited
number of errors when compared with the word
in question. This is not a phonetic
comparison.

  Check word in L2: This is the same as above
except that the word pointed and clicked with
the mouse must be in layer 2.

  Add to dictionary: A word selected with the
mouse is added to the dictionary the next
time MailFile is started.

  As vocabulary tends to vary from person to
person and subject to subject this is a way
to personalize your dictionary. Take care to
check new words against a published
dictionary.

FORMS WITH MailFile

  The easiest way to learn how to make forms
with MailFile is to use the example airline
ticket application form provided on your
program disk and loaded into your directory
with the install program:

1.      Click on the COPY function and clear
your screen with "CLEAR CURRENT LAYER".

2.      Click on L3, then on LOAD to display
the format page directory. Select AIRTICK.FMT
with the arrow keys and press Enter to load
it into layer 3.

2.      Click on L2, then on LOAD to display
the overlay page directory. Select
AIRTICK.OVL with the arrow keys and press
Enter to load it into layer 2.

3.      Click on L1, then press function key
F2 to hide layer 2.

4.      Fill the form boxes, shown in the
background, with the required information. On
a color screen the boxes will be shown red
and the information you type will be white.
You will probably find that the easiest way
to fill the boxes is to go to "Column Wrap"
mode by pressing Cntrl+Home. This ensures
that your typing stays inside the various
boxes.

5.      Press function key F2 to display the
overlay on your form.

6.      Click on COPY and click as many times
as necessary to obtain the message "COPY
LAYER 2", then click on CONFIRM to obtain the
message "COPY ENTIRE PAGE". CONFIRM once more
to copy the overlay onto your form. Press F2
to hide the overlay layer.

7.      Date your letter with the DATE
function and file it, print it, or transfer
it to your Email, or fax directory.

  The airline ticket form is only an example
to illustrate the procedure but you can very
easily create your own form format and
overlay pages. First make a format page on
layer 3 using the DRAW function and typing
the various instructions required. Save your
finished format page with the SAVE function.
Go to layer 2 and, with your form format page
in the background, type and draw your overlay
page. Save your overlay with the SAVE
function, giving it the same name you gave to
your format page.

  Your new format and overlay can be loaded
at any time in exactly the same way as the
airline ticket format and overlay.

LONG LETTERS 

        The text buffer is limited to 120
lines of text, which is the maximum that can
be filed at one time. The number of pages
represented by this 120 lines depends on the
page length calculated by the top and bottom
margin functions. It is, however, possible to
write letters containing any number of files
of text.

        If a letter is going to exceed the 120
line limit, watch the page and line counters
at the top, right, of the screen. When the
last line of the last full page has been
typed, stop typing and file your letter. Then
clear the screen and continue typing your
letter but do not use the DATE function on
this or subsequent pages.

        When you attempt to file this new
block of text you will see a message:

        FILE THIS LETTER?

  Confirm this and a new message will be
displayed:

        FILE WITHOUT DATE & REF NUMBER?

  Confirm again and the text block will be
filed as a continuation of your previous
letter.

THE FILING SYSTEM


LETTER FILES:       MailFile does not create a
file for each letter, all the letters are
stored in LTRynnn.XLY (y is the year and nnn
is a three figure number). Log files provide
the information needed to find each letter. A
new letter file is created each year and
whenever a letter file is full. New log files
are created each year.

  The letter files are packed to reduce their
size.

LOG FILES:    There is a log file for each
reference number prefix and for each year,
eg. ABCD5.XLY is the log for prefix ABCD for
1995. New log files are created each year.
There is a log entry for each filed letter
and this gives:
  The reference number and prefix,
  The date of the letter,
  The correspondent's name,
  The subject of the letter,
  The name of the file containing the letter,
  The location of the letter in the file,
  The size of the letter,

PARAMETER FILE:     PARM.XLY contains the names
of the letter and log files currently in use,
the prefixes, and other parameters. These are
saved when MailFile is stopped and picked up
when MailFile is re-started. Space is
available in the parameter file for future
development.

  NOTE: IT IS NOT A GOOD IDEA TO ATTEMPT TO
  MODIFY LETTER FILES, LOG FILES, OR THE PARM
  FILE WITH A TEXT EDITOR.
        IT IS A GOOD IDEA TO BACKUP YOUR FILES
  FOR THE PREVIOUS YEAR AT THE START OF A NEW
  YEAR
        FILES CAN BE DESTROYED OR ARCHIVED ONE
  YEAR AT A TIME, ie. ALL LETTER AND LOG
  FILES FOR A GIVEN YEAR MUST REMOVED AT THE
  SAME TIME.

FUTURE VERSIONS

        Depending on feedback from users,
future versions of MailFile will include:

  Spreadsheet type math functions.
  Email message headers.
  New address book function.
  French and Spanish language versions.

REGISTER

  If you wish to continue to use MailFile
after an initial trial period you should
register.

  Registration will bring you the latest
version of MailFile. This will be sent to
your Email address for downloading or, if you
prefer, on disk by mail.

  You will also receive all updates and new
versions issued during the next six months.
Future versions will be more expensive than
this initial version but by registering now
you will receive the new versions at no extra
cost.

  All future versions will be compatible with
the data files you have made on this version.

  To register please send your check for $25
(or the equivalent in C$ or UK) to:

        BRAMHAM
        25 AVE. ST.JEROME
        13100 AIX EN PROVENCE
        FRANCE

  Or you can register via the Compuserve
shareware register (GO SWREG) with the
MailFile registration ID number 11175.





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