



                             Horizon Software L.L.C.
                                   PO Box 549
                                Helena, AL 35080
                              CompuServe 73501,1305
                                 (205) 525-5333









                                 User's Guide

                               Registered Version




















               DISCLAIMER OF WARRANTY

               THIS SOFTWARE AND MANUAL ARE  SOLD "AS IS" AND  WITHOUT
               WARRANTIES AS TO PERFORMANCE  OF MERCHANTABILITY OR ANY
               OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED.  BECAUSE
               OF THE VARIOUS HARDWARE AND  SOFTWARE ENVIRONMENTS INTO
               WHICH THIS PROGRAM MAY  BE PUT, NO WARRANTY  OF FITNESS
               FOR  A  PARTICULAR  PURPOSE  IS  OFFERED.    GOOD  DATA
               PROCESSING  PROCEDURE  DICTATES  THAT  ANY  PROGRAM  BE
               THOROUGHLY TESTED WITH NON-CRITICAL DATA BEFORE RELYING
               ON IT.   THE USER MUST ASSUME  THE ENTIRE RISK OF USING
               THE PROGRAM.    ANY LIABILITY  OF  THE SELLER  WILL  BE
               LIMITED EXCLUSIVELY TO PRODUCT REPLACEMENT OR REFUND OF
               PURCHASE PRICE.

















                                Table Of Contents


         Overview ............................................  3
         Create Invoice ....................................... 4
         Print Invoice  ....................................... 5
         Products & Services .................................. 6
         Clients Records ...................................... 7
         Address Book ......................................... 7
         Edit Report Header ................................... 8
         Set Date ............................................. 8
         About ................................................ 8
         Setting Default Printer............................... 9
         LATE Breaking NEWS ................................... 10










































                                    OVERVIEW

        Because Bob's Invoice Program is a relational database,  Invoices
        can be created and printed in more than one way.

        You  go  to  each menu item and setup your  client  database  and
        product and service data. Then go to Create Invoice and add  data
        directly  to  your  invoice from both  the  Client  Database  and
        Product  &  Service Database.  Or you can  simply  select  Create
        Invoice  and add records to both the Client Database and  Service
        Database as you create your invoice.

        You  also  have two choices when it comes to  printing  your  in-
        voices.  You can select Print Invoice from the MAIN MENU, Or  you
        can press [F8] from the Invoice Form.

        Some printers can not print out graphics. For this reason both  a
        graphic invoice or plain invoice may be selected at print time.

        Multiple  printers are supported. If you have more  than  printer
        connected  to  your computer - at print time you  can  send  your
        invoice to any printer you would like by selecting the port  your
        printer is connected to.

        Invoices  may be displayed on screen. Use the arrow keys to  move
        about displayed invoice.

        Invoices may also be sent to a DOS file.
































                                 CREATE INVOICE

        Selecting  this  item  from the MAIN MENU will  display  a  blank
        invoice form.

        Press [enter] on the CUS# field and a list of all your  Customers
        will be displayed.

        Select a Customer from the list by placing the highlight bar over
        the Customers name and pressing [enter].

        Your  Customers  ID, Name , Address and Tax information  will  be
        displayed on screen.

        Next enter an Invoice number, press [enter] and the curser movers
        down to the SHIPPING field. If your charge for shipping enter the
        cost here.

        The curser is now on the main body of the invoice. Press  [enter]
        to  display a list of Products and Services.  To enter a  product
        or  service  to  your invoice - place the highlight  bar  over  a
        product or service and press [enter].

        **If  no  product  or service listings have been  added  to  your
        Product  and Service database - they may be entered from here  as
        you go along.**

        You will now be prompted for the number of this item your custom-
        er is buying or the amount of time you are billing for.

        **Time should be entered as a decimal**

        As you enter each item to your invoice the total will update  and
        be displayed on screen.


        When you are done adding items to the invoice form, press [F8] to
        print out your invoice.

























                                  PRINT INVOICE


        Select  this  item from the MAIN MENU to print out  a  previously
        created invoice.

        After  press [enter] on PRINT INVOICE, you will be  prompted  for
        your Customers id and invoice number.

        Press [enter] on the first field for a list of Customers.

        Enter an invoice number into the next field and press [enter]

        If  no  matching  invoices are found and error  message  will  be
        displayed.
        ====================================================================

        ***The  following  works  the same when pressing  [F8]  from  the
        invoice form.***

        A  choice box will offer both the graphic invoice and  the  plain
        invoice. Select one then press [enter].

        As  the invoice is being formatted and created a status box  will
        be  displayed  showing the number of lines and pages of  the  in-
        voice. On most short invoices the numbers will remain at zero.

        After the invoice has been formatted a menu will offer the choice
        of  sending your invoice to a DOS file. To your printer. Or  dis-
        played on screen.

        DOS FILE: If you select this item you will be prompted for a file
        name. **You may also include a path**

        PRINTER:  If  you select this item a form will ask you  how  many
        copies  you need printed and what printer you would like to  use.
        (if you have more than one connected to your system)  Select  the
        LPT or COM port your printer is connected to. Press [enter].

        **On  some computers selecting PRN will create a DOS file  called
        PRN in the current directory**



















                               PRODUCTS & SERVICES


        It is here you setup your database of billing items to be  placed
        in your invoice.

        Selecting  this  item from the MAIN MENU will  display  a  scroll
        table  of all the product and services entered to date.  If  none
        have  been  added a blank entry form will be displayed  over  the
        table.

        Enter an ID for your product or service. The cost per unit. And a
        description. Press [enter] and the item will appear on the scroll
        table.

        [INSERT] or [INS] Adds new items.

        [ENTER] Lets you edit the highlighted item.

        [DELETE] Erases the highlighted item.

        **If you would like to a note to your invoice, ie: PAID IN FULL ,
        THANK YOU FOR YOUR BUSINESS, 30 DAYS PAST DUE etc.  You can do so
        by  adding  items to your Product and Service Database  with  the
        above in the description field.  However you must assign them  an
        ID**



































                                 CLIENT RECORDS



        Select  this  item  from the MAIN MENU to add,  edit  and  delete
        clients and Customers from your database.


        Pressing [enter] on this item will display a scroll table listing
        all  your  Customers.  If none have been added a  blank  customer
        form will be displayed.

        After  filling out the customer form press [enter] to  save,  and
        the Customers name will then be displayed in the scroll table.

        [INSERT] or [INS] to add new Customers to the list.

        [ENTER] to edit the highlighted Customers file.

        [DELETE] to erase the highlighted Customers file.


                                  ADDRESS BOOK


        Selecting  this  item from the MAIN MENU will  display  Customers
        name and telephone number in an address book fashion.


        Press  [enter] on this item will display a scroll  table  listing
        all your Customers and their telephone numbers.

        [ENTER] to display the highlighted Customers file.

        [DELETE] to erase the highlighted Customers file

        [INSERT] to add a new customer to database.
























                               EDIT REPORT HEADER


        Select  this  item from the MAIN MENU to change  the  information
        printed  on  the invoice header. And the name  and  company  name
        displayed on your screen.




                                    SET DATE

        This item can be found under Options.
        Select this item to change the computer date. Please note that on
        some  of  the older XT class computers this  function  might  not
        work.

        Press  [enter] on this item to change the systems date.  Enter  a
        new  date  in the blank space under the current  date  and  press
        [enter].  The  systems date will now reflect the  date  you  just
        entered.


                                      ABOUT

        This item displays the current version and copyright notice. Also
        Tech Support Email - Telephone numbers and mailing address.


































                          SETTING UP DEFAULT PRINTER

        This item is found under OPTIONS.
        By selecting a default printer you can print out near letter
        quality invoices.

        Select Set Up Printer from the OPTIONS Menu and press [enter]

        A menu will offer a list of Dot Matrix or Laser Printers. Select
        Dot Matrix is you are using a Dot Matrix Printer. Select Laser if
        you are using a Laser Printer.

        Which ever item you select a list of printers will be displayed.

        To find your printer type the first letter of your printers name.
        The highlight bar will move to the closest match. Or you can scroll
        the list using your arrow keys.

        Once you find your printer, place the highlight bar over it and
        press [enter] . This is now your default printer.

        If you printer is not listed - select a "work a like" . This would
        be the printer your printer emulates. (See your printer manual)
        Or select GENERIC PRINTER from the list.


        When you select a default printer you are telling the program you
        want top quality printed invoices.

        NLQ always prints slower than DRAFT.  To print in DRAFT mode select
        GENERIC from the list of Dot Matrix Printers.

        If your printer is not listed and you can't find your printers owner
        manual - try either IBM or Epson if your printer is a Dot Matrix. Or
        one of the HP's if your printer is a Laser.


















        LATE BREAKING NEWS:

        Multi Tax Rates: Each Customer can be assigned two tax. If you only
        Need one - don't worry about the other. Only fill in the one you
        need.

        Customer Discounts:
        A discount can now be added to each invoice on the fly. Both taxes will
        will be applied to the subtotal after the discount is taken.


        Full Page Invoices:
        Full page invoices use a standard 8.5x11 sheet of printer paper to
        print out your invoice. This is the most common.

        Flexi Invoices:
        Flexi invoices adjust to the number of items you list on your invoice.
        Flexis are used for short invoices and multi page invoices.
