>PL=66 LM=10 RM=74 TM=3 BM=63 LS=1 PF=1 J=N PN=10ӾPAYROLL SYSTEM          OPERATORS MANUAL          PAGE о###ӾC=YCOPYRIGHT (C) 1980 - BREEZE COMPUTING INC.>C=Y==========- PART 5 -PRINTING PAYCHECKS==================>C=N J=Y     PRESS OPTION <E> FROM THE PAYROLL MENU.  ANSWER THE AUTH ORIZATION WITH <PAY>.  THE APPROPRIATE PROGRAM AND DATA FILES WILL BE LOADED.  EACH ONE OF THE EMPLOYEES IN YOUR FILE WILL BE BROUGHT TO THE SCREEN TO ALLOW YOU TO ENTER THE CURRENT PAY IN FORMATION.  THE ORDER THAT THEY ARE BROUGHT UP WILL BE IDENT ICAL TO THAT IN THE EMPLOYEE LIST (BY STORES).  ANY EMPLOYEES THAT HAD BEEN MARKED AS <Q>UIT OR <F>IRED ARE NOT BROUGHT UP DURING THIS PROCEDURE.  ALL OTHER EMPLOYEES WILL BE DISPLAYED, AND IF THEIR PAY STATUS IS ANYTHING OTHER THAN <A>CTIVE, A MES SAGE WILL BE SHOWN TO ALLOW YOU TO MODIFY IT.  IF THE STATUS REMAINS INACTIVE, THEIR FILE WILL BE BYPASSED AND NOT BE PRO CESSED THIS PERIOD.     ALL ACTIVE EMPLOYEES WILL HAVE THEIR FILES DISPLAYED, THE MESSAGE "ENTER PAY INFORMATION" WILL BE SHOWN, AND THE CURSOR WILL APPEAR AT THE FIRST RELEVANT INPUT ITEM (I.E.  THE COM PUTER WILL NOT ASK FOR CURRENT HOURS FOR A SALARIED EMPLOYEE).  ENTER IN ALL THE NECESSARY FIGURES AS PROMPTED.  YOU MAY RETAIN THE VALUES OF ANY ITEM BY PRESSING THE <ENTER> KEY ALONE.  AT ANY TIME, YOU MAY USE THE <DOWN ARROW> KEY TO BYPASS ALL FOL LOWING INPUTS AND UPDATE THE FILE AS DISPLAYED.  YOU WILL FIND THIS FEATURE USEFUL WHEN PARTS OF THE DATA ARE REPETITIVE FROM PERIOD TO PERIOD.     WHEN ALL THE PAY INFORMATION HAS BEEN ENTERED, THE COM- PUTER WILL RESPOND WITH "IS EVERYTHING CORRECT ?".  ANSWER <Y> OR <N>.  IF YOU SPECIFIED <N>, THE SCREEN EDITOR WILL ACTIVATE (SEE PART-7 FOR USAGE OF THE EDITOR).  AT THIS POINT YOU MAY CORRECT ANY INFORMATION THAT WAS JUST ENTERED.  THE EDITOR WILL BE RESTRICED TO THE LOWER PART OF THE SCREEN SO THAT THE OPER ATOR MAY NOT ALTER THE PAY RATES, LOAN STATUS, SICK, HOLIDAY OR VACATION PAY REMAINING.  IF YOU HAVE TO MAKE CORRECTIONS IN THESE FIELDS, USE THE EDITING OPTION BEFORE RUNNING THE PAYROLL.   A FURTHER DISCUSSION IS CARRIED OUT IN THE BACK PAGES OF THE MANUAL.     WHEN ALL INFORMATION IS CORRECT, THE DATA WILL BE UPDATED TO THE DISK, AND THE NEXT EMPLOYEE WILL BE BROUGHT TO THE SCREEN.  WHEN ALL FILES HAVE BEEN PROCESSED, A MESSAGE WILL DISPLAY, AND THE NEXT PROGRAM IN THE CHAIN WILL BE LOADED.     THE COMPUTER WILL NOW ASK THAT THE PAYCHECK PAPER BE LOADED INTO THE PRINTER (SEE THE APPENDIX FOR OBTAINING PAPER).  IF THE PRINTER IS NOT ON AND ENABLED, A MESSAGE WILL DISPLAY.  PRESS <ENTER> WHEN THE CONDITION HAS BEEN CORRECTED, OR <C> TO CANCEL AND RETURN TO THE PAYROLL MENU.  IF PRINTER IS READY, THE COMPUTER WILL ASK IF YOU WANT TO RUN A TEST LINE FOR PROPER PAPER CENTERING.  RESPOND <Y> OR <N>.  IF <Y>, ONE LINE OF DASHES WILL BE PRINTED THAT SHOULD FALL EXACTLY IN THE APPROP RIATE FIELDS ON THE CHECK.  MAKE ANY ADJUSTMENTS AT THIS TIME AND ADVANCE TO THE NEXT CHECK FORM IF NECESSARY.     THE COMPUTER WILL NOW ASK IF THIS IS A "NEW YEAR", "NEW QUARTER", AND "NEW MONTH".  ANSWER EACH QUESTION WITH <Y> OR <N> TO ZERO OUT THE APPROPRIATE DATA FIELDS.  IF YOU SPECIFIED END OF YEAR, THE COMPUTER WILL PROCEED TO PRINT ALL DATA FILES BEFORE THEY ARE CLEARED.  THIS WILL GIVE YOU A FINAL HARDCOPY OF ALL DATA THAT HAS ACCUMULATED FOR THE YEAR.     NOW THE PAYCHECKS WILL BE PRINTED AND ALL THE DATA FILES UPDATED.  FOR SPECIFICS ON HOW THE DATA IS HANDLED WHEN COMPU TING THE CHECKS, SEE THE APPENDIX.     WHEN ALL CHECKS HAVE BEEN PRINTED THE COMPUTER WILL ASK TO HAVE PLAIN PAPER LOADED BACK INTO THE PRINTER SO THAT IT MAY PRINT OUT THE CHECK REGISTER.  PRESS <ENTER> WHEN YOU HAVE DONE SO.  THE NEXT PROGRAM IN THE CHAIN WILL BE LOADED.     IMMEDIATELY FOLLOWING THE REGISTER WILL BE A TOTALS SUM- MARY OF THE CURRENT PERIOD, AND THE CUMULATIVE TOTALS.  WHEN ALL PRINTING HAS BEEN COMPLETED, THE PAYROLL MENU WILL BE DISPLAYED ON THE SCREEN.  IF ANOTHER DUPLICATE COPY OF THE CHECK REGISTER IS DESIRED, SPECIFY <F> FOR WEEKLY SUMMARY.>C=Y==========- PART 6 -PRINTING SUMMARIES==================>C=N     THERE ARE SEVERAL AVAILABLE SUMMARIES TO THE USER.  NONE OF THESE PRINTOUTS WILL AFFECT THE STORED DATA.  THEY WILL ONLY READ THE DATA FILES AND COMPUTE THE NECESSARY FIGURES.  THE ONLY TIME THAT ANY DATA IS CHANGED IS DURING EDITING, AND WHILE THE PAYCHECKS ARE BEING PRINTED.  THEREFORE, THE USER MAY USE ANY OF THE PRINTING OPTIONS AT ANY TIME AND BE ASSURED THAT THE DATA REMAINS INTACT.     OPTION <D> - PRINT EMPLOYEE LIST.  AT ANY TIME, THE USER MAY PRINT TWO TYPES OF LISTS OF EMPLOYEES.  AN ALPHABETICAL LIST, WHICH WILL INCLUDE ALL EMPLOYEES REGARDLESS OF STATUS, AND A LIST BY STORES.  THE LATTER LIST WILL ONLY PRODUCE THOSE EMPLOYEES THAT ARE NOT MARKED AS FIRED OR QUIT, HOWEVER, IT WILL LIST ALL EMPLOYEES ON VACATION, SICK, ETC.  WHEN ENTERING THE CURRENT PAY INFORMATION, THE EMPLOYEES WILL BE BROUGHT TO THE SCREEN IN THE SAME ORDER THAT THEY APPEAR ON THIS LIST.  THEREFORE, YOU MAY USE THIS AS A HANDY WORKSHEET WHEN ENTERING THE PAY INFORMATION.     OPTION <F> - WEEKLY SUMMARY.  THIS OPTION WILL PRINT A COPY OF THE CHECK REGISTER OF THE CURRENT PAYROLL.  IT IS USE FUL IF THE USER REQUIRES 2 COPIES.     OPTION <G> - MONTHLY SUMMARY.     OPTION <H> - QUARTERLY SUMMARY.     OPTION <I> - YEARLY SUMMARY.  FOR EXAMPLES OF THESE PRINT OUTS, SEE THE APPENDIX.  THE NAMES ATTACHED TO THESE SUMMARIES IS PURELY FOR CONVIENIENCE, AND THE USER MAY FIND THAT THE IN FORMATION PROVIDED BY THESE ARE NEEDED EACH WEEK, OR NOT AT ALL.  THESE REPORTS MAY BE GENERATED AS NEEDED WITHOUT AFFEC TING ANY DATA.     OPTION <J> - PRINT W-2 FORMS.  THESE FORMS ARE AVAILABLE ON FANFOLD PAPER FROM THE IRS.  IF YOU NEED ADDITIONAL COPIES, REPEAT THE OPTION AS MANY TIMES AS NECESSARY.     OPTION <K> - 940 WORKSHEET.  THIS WILL PRINT A SUMMARY OF ALL EMPLOYEES WHO MADE OVER $6,000 DURING THE YEAR AND ALL WAGES PAID TO EMPLOYEES UNDER THE AGE OF 18.  THESE FIGURES WILL BE USEFUL TO YOU WHEN COMPUTING YOUR FUTA TAXES.     AGAIN, FEEL FREE TO GENERATE THESE REPORTS AS NEEDED RE GARDLESS OF THE LABELS THAT ARE ATTACHED.  THE INFORMATION IS AVAILABLE AS REQUIRED.>C=Y==========- PART 7 -EDITING EMPLOYEE DATA FILES===========================>C=N     ENTER OPTION <C> FROM THE PAYROLL MENU.  THE AUTHORIZATION IS <FIX>.  THE COMPUTER WILL ASK FOR THE NAME OF THE EMPLOYEE TO BE EDITED.  YOU MAY ALTERNATELY ENTER THE EMPLOYEE NUMBER OR THE WORD <ALL>. (PRESS THE <RIGHT ARROW> TO SEE THESE OPTIONS).  WHEN SEARCHING THE EMPLOYEE LOOK-UP FILE FOR THE REQUESTED NAME, A LEFT-JUSTIFIED SEARCH IS PERFORMED.  THIS MEANS THAT IF YOU TYPE IN ONLY AN <N>, THE COMPUTER WILL BRING UP THE FIRST FILE IT FOUND WITH A NAME BEGINNING WITH N.  YOU MAY THEREFORE ENTER THE LEAST AMOUNT OF CHARACTERS NECESSARY TO DISTINGUISH THE FILE FROM ALL THE OTHERS.     IF THE COMPUTER CANNOT FIND THE EMPLOYEE BY THE INFORMA TION THAT WAS PROVIDED, IT WILL DISPLAY A MESSAGE AND ASK FOR ANOTHER NAME.  YOU MAY ENTER ONE, OR TYPE <C> TO RETURN TO THE PAYROLL MENU.     IF THE FILE WAS FOUND, IT WILL BE LOADED AND DISPLAYED.  THE COMPUTER WILL ASK IF THIS IS THE CORRECT FILE.  RESPOND WITH <Y>ES, <N>O, OR <C>ANCEL.  <YES> WILL PUT YOU INTO THE EDIT MODE.  <CANCEL> WILL TAKE YOU BACK TO THE PAYROLL MENU WITH NO CHANGES MADE TO THE FILE.  <NO> WILL CONTINUE THE SEARCH BY WHATEVER CRITERIA WAS PREVIOUSLY SPECIFIED.  THERE FORE, IF YOU TYPED THE WORD "ALL", THEN EACH FILE WILL BE BROUGHT UP.  IF YOU TYPED "D", THE NEXT FILE BEGINNING WITH D WILL BE BROUGHT UP, ETC.     THIS SCANNING FEATURE IS USEFUL TO REVIEW YOUR EMPLOYEES DATA FILES AND MAKE ANY CORRECTIONS AS NECESSARY.     IF YOU HAVE ENTERED THE EDITOR MODE, THE COMPUTER WILL TYPE "ENTER CORRECTIONS" AND THE FLASHING PROMPT WILL APPEAR OVER THE DATE AT THE TOP OF THE SCREEN.  YOU MAY USE THE FOUR ARROW KEYS TO 'STEER' THE PROMPT TO THE ITEM YOU WISH TO COR RECT.  WHEN THE PROMPT IS DIRECTLY OVER THE DATA YOU WISH TO CHANGE, PRESS THE <CLEAR> KEY.  NOW YOU MAY TYPE IN THE CORRE CTION.  AT ANY TIME BEFORE THE <CLEAR> KEY IS PRESSED, YOU MAY PRESS THE <BREAK> KEY TO EXIT THE EDIT MODE WITH NO FURTHER CHANGES.  MULTIPLE CHANGES MAY BE MADE, AND WHEN COMPLETED, THE COMPUTER WILL WRITE THE UPDATED FILE BACK TO THE DISK.     WHEN ALL NECESSARY CHANGES HAVE BEEN MADE, THE PROGRAM WILL RETURN CONTROL BACK TO THE PAYROLL MENU.>C=Y==========- PART 8 -EDITING THE CONTROL FILE========================>C=N     WHEN THE PAYROLL MENU IS DISPLAYED, PRESS THE <Z> KEY TO LOAD THE CONTROL FILE.  A "RESTRICTED FILE" MESSAGE WILL APPEAR.  PRESS THE <O> <K> <!> KEYS IN SEQUENCE TO PROCEED OR <C> TO RETURN TO THE PAYROLL MENU.     IF YOU HAVE ENTERED THE PASSWORD CORRECTLY, THE CONTROL MENU WILL APPEAR ON THE MONITOR.  OPTION <4> TO INITIALIZE IS EXPLAINED IN PART 2 OF THIS MANUAL.     OPTION <1> WILL DISPLAY THE CURRENT BUSINESS STRUCTURE AS WAS SPECIFIED DURING INITIALIZATION.  IF YOU HAVE ADDED ANOTHER STORE AND WANT TO INCLUDE IT WITH YOUR PAYROLL, TYPE <C> TO CHANGE AN ENTRY.  SPECIFY POSITION <1> WHICH CONTAINS THE NUM BER OF BRANCHES THAT ARE OPERATING.  ENTER THE APPROPRIATE IN FORMATION FOR THE LOCATION INTO THE LOWER AREA IN THE SAME FOR MAT THAT WAS USED DURING INITIALIZATION.  YOU MAY ALSO CHANGE THE NUMBER OF DISK DRIVES YOU ARE USING, THE STATE, ETC. AS PROMPTED ON YOUR VIDEO DISPLAY.     OPTION <2> WILL DISPLAY ALL OF THE CURRENT TAX FIGURES THAT ARE CURRENTLY DEFINED.  TO CHANGE ANY ENTRIES, FOLLOW THE INSTRUCTIONS AS PROMPTED ON YOUR SCREEN.  THE FEDERAL TAX TABLE THAT WAS AVAILABLE AT THE TIME OF THIS RELEASE WAS FOR THE 1980 VALUES.  IT IS IMPORTANT THAT YOU VERIFY THAT THESE FIGURES ARE CORRECT BEFORE YOU RUN YOUR PAYROLL.  BREEZE COMPUTING BELIEVES THAT THESE FIGURES ARE CORRECT, BUT CANNOT GUARANTEE IT!     OPTION <3> WILL ALLOW YOU TO EXAMINE ANY OF YOUR EMPLOYEE DATA FILES AND MAKE ANY NECESSARY CHANGES.  THIS IS NOT A NOR MAL PROCEEDURE, AND SHOULD NOT BE ATTEMPTED UNLESS YOU KNOW WHAT YOU ARE DOING.  YOU MAY ALSO USE THIS OPTION TO BRING YOUR EMPLOYEE FILES UP TO DATE IF YOU ARE BEGINNING IN THE MIDDLE OF THE YEAR.  THE COMPUTER WILL PROMPT YOU AS TO HOW TO MAKE THE NECESSARY CHANGES.     WHEN ALL NEEDED FUNCTIONS HAVE BEEN EXECUTED, PRESS OPTION <5> TO RETURN TO THE PAYROLL MENU.                               