Magnetic Media 1099 Generation(03.742.00)
This screen is used to generate 1099 information in the format required by
the federal government for magnetic media submission.

1099's may be generated for either the current or next 1099 year as defined
in the 1099 Setup Subscreen (03.950.01)of the AP Setup Screen(03.950.00).
The screen also allows the user to specify the drive/pathname where 
to write the file.  The file is always given the filename of IRSTAX.001.

1099 information will be written for vendors that meet or exceed the 1099
limit as defined in the 1099 Setup subscreen(03.950.01) of the AP Setup 
Screen (03.950.00).  The user may select to print 1099 information for all
qualified vendors by marking the check box labeled All Qualified 1099 
Vendors or for a specific vendor or set of vendors by keying in the specific
vendor id or keying in a vendor id mask into the Vendor Selection field.


1099 Calendar Year
This field is used to identify the 1099 year to be reported. Only the 1099
years listed in the 1099 Calendar Control screen are available to be 
reported.
 
All Qualified 1099 Vendors 
This check box determines whether all 1099 reportable vendors will be 
written to the output file or whether a specific Vendor Selection will be 
made.  This box is marked by default so that all 1099 vendors meeting or 
exceeding the 1099 limit as defined in the 1099 Setup Subscreen (03.950.01)
of the AP Setup Screen (03.950.00) will be written.  If the user does not
wish to print 1099's for all vendors, they must remove the X from this 
box and specify a vendor id or vendor selection mask in the Vendor Selection
field.
 
If this box is marked, any entry in the Vendor Selection field will be 
ignored.  Likewise, if this box is left unmarked and nothing is entered in 
the Vendor Selection box, no Vendors will be selected to be written to the
magnetic media file.
 
Vendor Selection 
If the checkbox for All Qualified 1099 Vendors is left unmarked, then this
field will be used to select a specific vendor or set of vendors based 
on their id.  The specific vendor id may be entered or a vendor id mask 
will be accepted.  This field accepts standard DOS masking characters.  For
example AB* would select any vendors whose id's begin with the letters 
AB.  AB? would select any vendors with 3 character id's whose first two 
characters are the letters AB.  The vendors selected for inclusion in the 
1099 magnetic media file must still meet or exceed the 1099 limit as spec-
ified in the 1099 Setup subscreen (03.950.01) of the AP Setup Screen (03.
950.00) 
 
Transfer Agent Reporting 
Marking this box will cause the appropriate information to be written to 
the 1099 magnetic media file to indicate that a Transfer Agent is report-
ing this 1099 information. 
 
Path for Diskettes 
This field is used to specify the drive letter and path to where the 1099
magnetic media file will be written.  Since the file will always have the
name of IRSTAX.001, if a file of the same name is detected in the sub-
directory specified, the user will be prompted as to whether to overwrite 
the file.  If the user responds Yes, to overwrite the file, the original 
IRSTAX.001 file will be replaced with the new file.

Selected Vendors...
The Selected Vendors command button is used to access the Vendor Selections
Screen(03.742.03), which is a subscreen of the Magnetic Media 1099 Gen-
eration screen. The Vendor Selections screen allows the user to see what 
Vendors have been selected to be written to the magnetic media file.  No 
vendor ids may be keyed in here, however, selected vendors may be deleted.
All vendors that appear in this screen will appear in the 1099 magnetic
media file. See Vendor Selections(03.742.03) for a description of the
fields in the Vendor Selections screen.

Payer/Agent
The Payer/Agent command button is used to access the Payer/Agent Informa-
tion screen (03.742.01), which is a subscreen of the Magnetic Media 1099 
Generation screen. The Payer/Agent Information screen defaults the Company
name and address information from the GL Setup screen.  However, it allows
the user to modify the Payer/Agent EIN, Name, and address that will be
written to the 1099 magnetic media file. See Payer/Agent Information(03.
742.01) for a description of the fields in the Payer/Agent Information 
screen.

Transmitter
The Transmitter command button is used to access the Transmitter Informa-
tion screen (03.742.02), which is a subscreen of the Magnetic Media 1099
Generation screen. The Transmitter Information screen defaults the company
name and address from the GL Setup Screen, but allows you to enter the 
Transmitter Control Code, and modify the Name, and Address that will be 
written to the 1099 magnetic media file. See Transmitter Information(03.742
.02) for a description of the fields in the Transmitter Information screen.

Begin Processing
The Begin Processing command button initiates the process of writing the 
selected vendors' 1099 information to the magnetic media file located on 
the drive and in the path specified. This process will prompt for addi-
tional diskettes as needed. 

Vendor Selections (03.742.03)
The Vendor Selections Screen displays the currently selected vendors for 
1099 reporting.  Only the vendors appearing on this screen will have 1099
information written for them.  The selection process was dictated by the
entries made in the Magnetic Media 1099 Generation Screen(03.742.00). Only
vendors that meet or exceed the 1099 limit defined in the AP Setup Screen
(03.950.00) for the 1099 year being reported will be selected to appear
on this screen.  The selection may be further limited by the vendor sel-
ection mask that may have been entered on the original screen.  No new 
vendor id's may be added to this screen, but vendors that are appearing on
this screen may be deleted by placing the cursor on the vendor id to delete
and pressing the delete key.  Once a vendor id has been deleted from 
this screen, no 1099 information will be written for that id.

Vendor
The Vendor id of each vendor selected to appear on the 1099 magnetic media
file, will appear in this field.  No new vendor id's may be keyed into 
this field, but existing vendor id's may be deleted by placing the cursor
on the vendor id to delete and pressing the delete key.

If no vendor ids appear in this field, then no 1099 information will be 
written to the 1099 magnetic media file.

Name
The Vendor name corresponding to the vendor id will appear in this field.
This information cannot be changed.

Refresh Selections
The Refresh Selections command button is used reselect vendors based on
the criteria entered in the original screen.  In this way, if the user   
enters a Vendor selection in the Magnetic Media 1099 Generation screen
03.742.00) and then deletes a vendor by mistake in the Vendor Selection 
Screen, this button will clear the screen and re-select vendors based on the 
original criteria.  Or if the selection criteria is changed in the Magnetic
Media 1099 Generation Screen, this button will refresh the screen with 
the new Vendor selections.

OK
The OK command button will return the user to the Magnetic Media 1099 Gen-
eration screen (03.742.00)



Payer/Agent Information (03.742.01)
The Payer/Agent Information screen allows you to modify the Payer/Agent 
name and address that will be written to the 1099 Magnetic Media file. 
All values are defaulted from the Company Information subscreen(01.950.01) 
of the GL Setup Screen (01.950.00), however they may be changed.  

EIN (Required - Numeric 9 digits)
The Employer ID from the Company Information subscreen(01.950.01) of the 
GL Setup Screen defaults here. This value may be overridden. 

Name(Required - Character 30)
The Company Name from the Company Information subscreen(01.950.01) of the
GL Setup Screen defaults here.  This value may be overridden, however the
Payer1 Name on the Magnetic media file A record will always be the Com-
pany Name in the Company Information Screen(01.950.01).  A change to this 
field would be reflected in the Payer2 Name on the Magnetic Media file, A
Record, only if the user has selected marked the Transfer Agent Reporting
box on the Magnetic Media 1099 Generation screen (03.742.00). 

Address(Required - Character 30)
The Address from the Company Information subscreen(01.950.01) of the GL
Setup Screen defaults here.  This value may be overridden.  This value will
appear in the Payer Shipping Address field on the A Record of the 1099 
Magnetic Media file.

City(Required - Character 25)
The City from the Company Information subscreen(01.950.01) of the GL Setup
Screen defaults here.  This value may be overridden.  This value will 
appear in the Payer City State and Zip Code field on the A Record of the
1099 Magnetic Media file.

State(Required - Character 2)
The State from the Company Information subscreen(01.950.01) of the GL Setup
Screen defaults here.  This value may be overridden.  This value will 
appear in the Payer City State and Zip Code field on the A Record of the 
1099 Magnetic Media file.

Zip(Required - Character 10)
The Zip Code from the Company Information subscreen(01.950.01) of the GL 
Setup Screen defaults here.  This value may be overridden.  This value will
appear in the Payer City State and Zip Code field on the A Record of the
1099 Magnetic Media file

OK
The OK command button will return the user to the Magnetic Media 1099 Gen-
eration screen (03.742.00).


Transmitter Information (03.742.02)
The Transmitter Information screen allows you to enter the Transmitter 
Control Code, and modify the Transmitter name and address that will be 
written to the 1099 Magnetic Media file.  All values are defaulted from the
Company Information subscreen(01.950.01) of the GL Setup Screen (01.950.00),
however they may be changed.

Control Code (Required - AlphaNumeric 5 digits)
The Transmitter Control Code assigned by the IRS must be entered here. 

Name(Required - Character 30)
The Company Name from the Company Information subscreen(01.950.01) of the
GL Setup Screen defaults here.  This value may be overridden. This field
will appear in the Transmitter Name field on the A Record of the 1099 
Magnetic Media file.

Address(Required - Character 30)
The Address from the Company Information subscreen(01.950.01) of the GL 
Setup Screen defaults here.  This value may be overridden.  This value 
will appear in the Transmitter Mailing Address field on the A Record of the 
1099 Magnetic Media file.

City(Required - Character 25)
The City from the Company Information subscreen(01.950.01) of the GL Setup
Screen defaults here.  This value may be overridden.  This value will 
appear in the Transmitter City State and Zip Code field on the A Record of
the 1099 Magnetic Media file.

State(Required - Character 2)
The State from the Company Information subscreen(01.950.01) of the GL Setup
Screen defaults here.  This value may be overridden.  This value will 
appear in the Transmitter City State and Zip Code field on the A Record of
the 1099 Magnetic Media file.

Zip(Required - Character 10)
The Zip Code from the Company Information subscreen(01.950.01) of the GL 
Setup Screen defaults here.  This value may be overridden.  This value will
appear in the Transmitter City State and Zip Code field on the A Record
of the 1099 Magnetic Media file

OK
The OK command button will return the user to the Magnetic Media 1099 Gen-
eration screen (03.742.00).
