                  Sample Employee Purchase Guidelines

[]  Be sure to edit this memo to accurately reflect the "Employee
Purchases" policy in your Employee Manual.

TO:    All Employees
FROM:  [x] (Name/Title)
DATE:  [x]
RE:    Employee Purchases

Any and all purchases made by any employees will be handled in the
following manner:

*  [x] will be hereby designated as the only day of the week
that employees may make purchases for their own accounts.
*  The hours of __:__ _m. to__:__ _m. shall be the only hours an
employee can purchase inventory.
*  Exceptions to the above will be made in emergencies and other
situations with extenuating circumstances; any purchase made during a
time other than the designated times shall be with the prior approval of
the appropriate manager.
*  All employee purchases shall be made by personal check, bank check,
or money orders. No cash sales will be allowed.
*  A copy of all invoices shall be separate from all other paperwork
going to EDP or accounting for the purpose of management review.
Monthly, all copies that have been reviewed and initialed by a
designated management member should then be filed in the individual's
personnel folder.
*  A limit of $[x] is established for any one purchase;
requests to exceed this amount must be made to [x] (Manager's Name or
Title) and approved by him/her prior to purchase.
*  In the distribution center, all purchases are to be kept in the
cashier's office until the end of the day, when they may be picked up by
the employees as they exit the building.
*  All small items shall be placed into bags with the proper paperwork
stapled thereto. Larger items will be placed in boxes, sealed with tape
with the paperwork attached to the outside, and also be stored in the
cashier's office.
*  In all branches the same procedure is to be followed except that the
purchase hours and day may vary according to local activity and
preference. The branch manager's office shall be the designated
repository for purchases.
*  For purchases at the branch level, all paperwork should be forwarded
to the Manager of Branch Operations for his review on a weekly basis.
*  File copies of branch invoices shall be maintained in the employee's
Branch personnel file.
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