THE BATCH SPECIFICATIONS SCREEN

Batch Name:

This field tells the program how to name the data
entry files as they are created.  If this field
is left blank, no automatic naming will occur in
the Data Entry Program.  Otherwise, the program
will suggest a series of file names using the
characters and substitution fields that are
defined here.  Substitution fields are keyed in
lower case letters, all other entries must be
uppercase alphameric characters.  The following
special characters may not be used in a DOS file
name: (."/\[]:*<>|+=;,?)  The names may be from 1
to 8 characters long.

     Substitution fields:

      y   This will become the last digit of the
          current year.  For example, in 1991
          this will create a 1.

      yy  This will become the last 2 digits of
          the current year.  For example, in 1991
          this will create 91.

      m   This will become a single character to
          represent the current month.  January
          through September will create the
          digits 1-9, October, November, and
          December will create the letters O, N,
          and D, respectively.

      mm  This will become a 2 digit number to
          represent the current month.  January
          will create 01, December will create
          12.

      dd  This will become a 2 digit number to
          represent the current day of the month.
          For example, on February 15th this will
          create 15.

      jjj This will become a 3 digit number (from
          001 to 366) to represent the current
          day of the year.  For example, on
          February 15th this will create 046.

The program will use any characters following the
substitution fields to create a series of file
names.  Trailing letters or numbers are sequenced
to prevent duplicate file names.  When any of the
substitution fields change, the series starts
over at the beginning again.

Example: "INVymddA" - If three batches were
created on 4/15/91 and two more on 4/16/91 they
would be named, INV1415A, INV1415B, INV1415C,
INV1416A, and INV1416B.

If no substitution characters are used, the
program will continue to sequence the trailing
characters forever.

Example: "INVA001" - As the batches are created,
they would be named INVA001, INVA002, ..  ..
INVA999, INVB000, INVB001, ... etc.

When a batch is being created, the program uses
the last file name that was created to determine
what the next file should be named.  The operator
may override the name chosen by the program by
simply changing the name before adding the new
file.  This is done in the Data Entry Program and
it will have the effect of changing the sequence
given to new files.

Example: "INVyyA01" - The program will try to
name the first file created in 1991 - INV91A01.
If the operator changes the suggested file name
when starting the Data Entry Program to INV91B98,
then the next suggested file name will be
INV91B99, and the next will be INV91C00, etc.

:01
Mandatory Verification  (W/R):
Mandatory Balancing     (W/R):

You can force the operator to Verify and/or
Balance each batch before they can be processed
using these fields.  When the operator selects
each file for processing, the system will check
to see if the file has been verified or balanced.
If not, the system will warn the operator.

"W" is used for Warnings and "R" is used for
Required verification or balancing.  An operator
will be able to override a Warning error and
process a file that had not been verified or
balanced.  If you place an "R" in either of these
fields, the operator will not be able to override
the error message.  The batches will have to be
verified and/or balanced before they can be
processed.

:02
Field Total Descriptions:

Place the description of each field total that
will be used to balance the batches in these
fields.  These descriptions are shown to the
operator as each batch is created so that they
may key the expected totals.  Each time the
operator is finished keying a batch of data, the
Data Entry Program will check each of these field
totals to see if they balance to the correct
figures.

During Verification, any field that has been
defined as a Verify Bypass field and is also used
as a balance field, will only be bypassed when
its field total is in balance.

MAXIMUM CAPACITIES

There are 9 different Field Total accumulators
that may be used.
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