## Flexible Output

The DHL Systems executive committee wanted the plans for migrating to the Microsoft Windows 95 platform to be thoroughly documented in order to provide a model for future development.

The final plan had to include fully-mapped details for implementation, precise scheduling reports for all tasks, and supporting documentation for every component. Patrick’s group successfully used Microsoft Project to meet all of these requirements and more.

Microsoft Project was able to record every level of detail in the master project schedule. Supporting documentation can be included as notes listed under Task Information. For example, under the subproject titled "Upgrade 130 personal computers," a note can be attached that tells the user why this task is necessary and why it takes a certain amount of time to complete. Patrick explained that this feature was particularly helpful in documenting standards, which require a lot of this type of information.

Versatility in producing different types of reports was an important consideration in selecting a project management program for the company. The team of systems administrators were asked to provide Gantt charts and a variety of calendar reports for their plan. Microsoft Project was flexible enough to meet all of their reporting requirements.

Patrick observed that Microsoft Project was much easier to update than other project management programs and quickly consolidated information from multiple subprojects into a single report providing a comprehensive review. Microsoft Project proved to be a valuable presentation tool that allowed the executive committee to see every detail of the solution, from initial testing to final installation of equipment.

©1996-1997 Microsoft Corporation. All rights reserved.