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@Left pg foot@<:R1,1,3,8486,><:P19999,0,8 - >  Deployment Guide	Lotus Confidential

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@Right pg foot@<:R1,1,3,8486,>Lotus Confidential	Deployment Guide <:P19999,0,8 - >

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@Chapter title@<:#300,8486>Chapter 8: Maintaining Security in a Notes System

<:s><:#600,8486>Notes provides security features on many levels to help you design a secure system. The more thought you give to security features before you deploy Notes, the easier it will be to maintain a secure Notes environment. As you plan for security, consider the 
following areas:

@Bullet@<:s><:#200,8486>Physical security, that is locking up Notes servers to keep them safe from unauthorized users

@Bullet@<:s><:#400,8486>Software security, that is restricting access to all or part of a Notes system using certificates, access control lists, and encryption

@See also hlp@<:s><:#110,8486>See Also

<:s><:#200,8486>About physical security features

<:#200,8486>About software security features

@Ahead@<:s><:#240,8486>About physical security features

<:s><:#600,8486>Your first line of defense is to limit physical access to Notes servers. Servers should always be kept in locked rooms or offices with access limited to authorized administrators.  Lock the keyboards, if possible.

<:#800,8486><[>NLM] NetWare offers additional security options to protect access to the file server. The Lock File Server Console option prevents keyboard access. Use other features, such as Trustee Directory Assignments, Trustee File Assignments, and Security Equivale
ncies to prevent workstations from directly accessing the Notes data files.

<:#600,8486><[>UNIX] Establishing physical security does not apply to a UNIX server, but you should secure the account under which the server is running by password-protecting the account and limiting permissions to the data directory and program files.

@Ahead@<:s><:#240,8486>About software security features

<:s><:#400,8486>The Notes system provides five levels of software security, ranging from the most general to the most specific:

@Numbered list@<:s><:#200,8486>User and Certifier IDs

@1st lev para@<:s><:#400,8486>User IDs are required for all users and servers.  Before a user or a server can access a database, the server on which the database resides checks for a valid certificate on the user or server ID.

@Numbered list@<:s><:#200,8486>Server access lists

@1st lev para@<:s><:#400,8486>After authenticating the ID, the server checks any access lists to see if the user or server has access rights.

@Numbered list@<:s><:#200,8486>Database access

@1st lev para@<:s><:#400,8486>Each database has an Access Control List that specifies who can or cannot access the database and what privileges each user has.

@Numbered list@<:s><:#200,8486>Document access

@1st lev para@<:s><:#400,8486>A database designer can protect a document or view to specify users and groups allowed to read and/or modify documents.

@Numbered list@<:s><:#200,8486>Encryption

@1st lev para@<:s>Encryption allows you to secure information on the filed level. This is particularly useful with mail messages. You can encrypt the contents of a mail message, or another document field, so that only those recipients or readers who have your encryption key 
can access the message or field.<:p<* >>

@Ahead@<:s><:#240,8486>About securely administering Notes

<:s><:#400,8486>In addition to taking measure to physically secure servers and use the security software features, you should consider the security of your administrative structure.

<:s><:#1000,8486>Hierarchical certification provides the most security for an organization. Because the organization is broken up into organizational units, Certifier IDs are more limited in scope. For example, if your company, ACME, is divided into ACME East and ACME West,
 the administrator who holds the Certifier for ACME East cannot certify users in ACME West. If the certifier leaves the organization and security is threatened, only users in ACME East need to be recertified.

<:#600,8486>Notes also allows you to securely delegate responsibility to administrators. The Admin Role feature lets you specify what authority each administrator has. For example, an administrator might be able to add and delete users from a Notes system, but not admi
nister servers. 

@See also hlp@<:s><:#110,8486>See Also

<:s><:#200,8486>Topic on certificates

<:#200,8486>Topic on Admin Roles

@Ahead@<:#240,8486>About securely routing mail

<:#200,8486>Need a topic on this

<:#200,8486>

@Ahead@<:s><:#240,8486>About guidelines for using Notes across organizations

<:s><:#400,8486>Part of planning your Notes system is deciding how to connect and exchange information with other organizations and still maintain effective security. There are several strategies for achieving this.

@Bhead title@<:s><:#220,8486>Certification

<:#600,8486>First, consider the way you organize and certify the servers and users in your organization. If you are choosing between hierarchical and flat certification, consider that hierarchical certification provides more security. <[>XREF to Ch 2] 

<:s><:#1000,8486>For example, suppose you are a subsidiary and you need to replicate your server named Sales with a server at the parent company. Using flat certification, another subsidiary that has a server named Sales would also be able to replicate with the server at th
e parent company. Therefore, if you use flat certification, be sure to include your company name in the server name to minimize the likelihood of this kind of security breach.

<:s><:#200,8486>Using hierarchical certification... <[>What?]

<:s><:#200,8486>For information on how to connect and communicate with other organizations, see <[>XREF to AG]

@Bhead title@<:s><:#220,8486>Dedicating Servers

<:s><:#800,8486>To increase security, limit contact with other organizations to as few of your servers as is practical. Identify the servers that will communicate with other organizations and place databases on them that will replicate with external domains. Set up server 
access list to include groups for external servers that can call your servers. 

<:#200,8486>You might want  to employ a firewall strategy <[>need a topic here]

>

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