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[prn]
	PostScript (QMS)
[port]
	LPT2:
[lang]
	1
[desc]
	Creating a Database
	
	
	
	
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		[h]
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			 1 2400 86 2 0 1 0
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<+@>Databases with the .NSF extension created in Release 4 and later automatically support all of the Notes features. Databases created with .NSF in previous releases of Notes cannot use all features; however you can use Database-Compact to upgrade existing dat
abases, which updates the file format as it compresses the database.<:X8,8;Index "NSF" #><:X8,8;Index "Filename" # "NSF"><:f> STILL TRUE FOR V4??++

>
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<+@>Templates must use the .NTF extension to distinguish them from regular databases. 
<:f>

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<+@>Use .NS3 to allow Release 3 users to read Release 4 databases that are copied at the operating system level or included as attachments to Notes documents.<:X8,8;Index "Filename" # "NS3"><:X8,8;Index "NS3" #><:X8,8;Index "Lotus Notes" # "Release 3 (.NS3) filename extension">
<:f>

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<+@>.NSG and .NSH are supported in Release 4, but are subsumed by the .NSF format. Your existing .NSG and .NSH databases will work with Release 4, although they cannot use the new features until you upgrade them with Database-Compact. STILL TRUE FOR V4??++

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@Left pg foot@<:P19999,0,2->  Application Developer's Guide                                                                              Lotus Confidential

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@1st pg foot@ Lotus Confidential                                                                           Chapter 2: Creating a Database  
<:P19999,0,2->

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[edoc]
@Ahead@<:s><:#240,8486><:f280,,><+!>Chapter 2  Creating a <-!><:f><+!><:f280,,>Database<-!><:f>

@See also prnt@<:s><:#200,8486><:X8,1;Index "New" # "database"><:X8,1;Index "Creating" # "new databases"><:X8,1;Index "Development" # "starting">This chapter describes how to create a Notes database or template.

@Ahead@<+@><:s><:I0,0,0,0><:S+-1><:#269,8486>About creating databases that don't need customizing

<:s><:#600,8486>Creating a database whose design is based on a regular template (a database with an .NTF file name extension) gives you pre-made forms and views. If the template contains all the features you need for your database, you won't need to make any changes to the
 design. 

<:s><:#600,8486>Creating a database whose design is based on a design template also gives you pre-made forms and views, but allows you to receive future design updates. Most of the templates that come with Notes are also design templates.

@Bhead title@<+@><:s><:#220,8486>About design templates

<:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#1266,8486>When you create a database based on a design template, you decide if you want to receive future design updates. If you inherit updates from a design template, it controls the design of your database permanently. You don't have to make design changes, becaus
e the design is controlled by the owner of the design template. If you decide not to inherit future updates, you can customize the database as you like, but cannot benefit from improvements made to the design template later. Your initial decision needn't be
 final; you can link or unlink a database from a design template later.

@1st lev para@<:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#844,8486>Design templates are usually created by a central development group to provide consistent designs and speed up the distribution of new databases. 
<:f,,>A design template can <:f><:f,,>standardize <:f><:f,,>related applications, such as all discussion databases,<:f><:f,,> or it can 
<:f><:f,,>store individual design elements, such as <:f>fields, forms, views, and agents,<:f,,> that can be pasted into a 
<:f><:f,,>variety of applications.<:f> <:X8,1;Index "Example" # "example of creating a designer's notebook"><:X8,1;Index "Templates" # "example of creating a spinoff of a Notes template"><:X8,1;Index "Design" # "example of creating a designer's notebook"><:f>
<:X8,1;Index "Design templates" # "example of creating a designer's notebook"><:X8,1;Index "Centralizing designs" # "example of creating a designer's notebook">

@1st lev para@<:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#422,8486><:f,,>You cr<:f><:f,,>eate a design template by creating a regular template (assigning it the .NTF extension) and selecting the database property "Database is a template."

<:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#211,8486>Providing design templates means:

@Bullet@<:s><:R><:#200,8486>Anyone can create new databases quickly and easily

@1st lev para@<:s><:R1,2,1,360,1,720,><:#400,8486>Users need to know only one command: File - Database - New Database. They never have to modify the design and don't need to know anything about database design.

@Bullet@<:s><:R><:#200,8486>Developers or experienced users can save design time

@1st lev para@<:s><:R1,2,1,360,1,720,><:#800,8486>Any forms, views, or agents copied from a design template require no design work or updates because the design is handled by someone else. Using a form or view that contains complex formulas or a large keyword list means there</R>s less chance of error and 
less testing time before database rollout.

@Bullet@<:s><:R><:#200,8486>Users see consistency among databases

@1st lev para@<:s><:R1,2,1,360,1,720,><:#400,8486>View, forms, and fields associated with a design template use the same names in all databases, so users can apply their knowledge of one database to understand how to use another.

@See also hlp@<:s><:R1,2,1,360,1,720,><:#110,8486>

@See also btn@<:s><:R><:#200,8486>

@Crossref@<:#200,8486><+)>Identifying a design template<-)><+*>H_IDENTIFYING_A_DESIGN_TEMPLATE<-*>

@Crossref@<:R1,2,1,360,1,720,><:#400,8486><+)>Converting a template to a design template<-)><+*>H_CONVERTING_A_TEMPLATE_TO_A_DESIGN_TEMPLATE<-*>

@Crossref@<:R1,2,1,360,1,720,><:#200,8486><+)>Linking a database to a design template<-)><+*>H_LINKING_A_DATABASE_TO_A_DESIGN_TEMPLATE<-*>

@Crossref@<:R1,2,1,360,1,720,><:#400,8486><+)>Linking individual components to a design template<-)><+*>H_LINKING_INDIVIDUAL_COMPONENTS_TO_A_DESIGN_TEMPLATE<-*>

@Chead title@<:s><:R><:#200,8486>Examples: About design templates

@Dhead@<:s><:#200,8486><:f,,>A customized discussion design template

<:s><:#600,8486><:f,,>You've been asked to add <:f><:f,,>a Confidentiality <:f><:f,,>field to all 
<:f><:f,,>discussion databases<:f><:f,,>, so that authors can mark specific documents as "Confidential--For internal use only." All databases that base their design on the Discussion design 
<:f><:f,,>template will inherit this field.<:f>

<:#400,8486>You add the field directly to the Notes discussion design template. Every database associated with the design template inherits the new Confidential field.

<:s><:R1,3,1,592,1,1350,1,2801,><:#200,8486>DISCUSS.NTF (StdNotesDiscussion)

@1st lev para@<:s><:R1,3,1,592,1,1350,1,2801,><:#200,8486>|----------- SALES.NSF Sales discussion inherits from StdNotesDiscussion

@1st lev para@<:s><:R1,3,1,592,1,1350,1,2801,><:#200,8486>|-----------TRAVEL.NSF Travel discussion inherits from StdNotesDiscussion

@Dhead@<:s><:R><:#200,8486>A spinoff design template

<:R1,3,1,630,1,1200,1,3720,><:#1200,8486>Most users' mail databases inherit their design from the standard Notes Mail template, but the Eastern region employees need a  Reply to Customer form in their mail databases. You make a copy of the Notes mail template to use as a base for the Eastern mail 
template. You inherit the design from the Notes mail template, but after creating the Reply to Customer form, you click "Do not allow design refresh/replace to alter this form" in the Design Properties InfoBox, so the form won't be deleted when the server r
esynchronizes the design of mail databases.

<:s><:R><:#400,8486>The Eastern region</R>s design template inherits its design from the Notes mail design template and also serves as a design template.

<:s><:R1,3,1,592,1,1710,1,2801,><:#200,8486>MAIL.NTF (StdNotesMail)

@1st lev para@<:s><:R1,3,1,592,1,1710,1,2801,><:#200,8486>|-----SLEE.NSF Sam Lee's mail inherits from StdNotesMail

@1st lev para@<:s><:R1,3,1,592,1,1710,1,2801,><:#200,8486>|-----EASTMAIL.NTF (StdEastMail) Eastern mail template inherits from StdNotesMail

@2nd lev para@<:s><:R1,3,1,592,1,1710,1,2801,><:#200,8486>          |----------- SBRAUN.NSF Sandy Braun's mail inherits from StdEastMail

@Dhead@<:s><:R><:#200,8486>A designer's notebook

<:s><:#1000,8486><:f,,>You create a new <:f><:f,,>design template <:f><:f,,>called DesignNotebook to s<:f><:f,,>tore centralized information, such as employee names and product numbers, as well as generic design elements, such as Main Document forms and All by Category view
s. Developers and experienced users browse through <:f><:f,,>the Designer's Notebook when they're creating a new database and copy and inherit 
<:f><:f,,>whatever they can to speed up their design work.<:f>

<:s><:R1,3,1,592,1,1710,1,2801,><:#200,8486>DESIGN.NTF (DesignNotebook)

@1st lev para@<:s><:R1,3,1,300,1,1200,1,3720,><:#200,8486>|---------  Suggestion Box: Inherit the All by Category view from DesignNotebook

@1st lev para@<:s><:I0,0,990,0><:R1,3,1,300,1,900,1,3720,><:#200,8486>	|---------  Employees Directory: Inherit the Employee Information form 

@1st lev para@<:s><:I0,0,990,0><:R1,3,1,300,1,900,1,3720,><:#200,8486>	               and EmployeeID field from  DesignNotebook

@1st lev para@<:s><:R1,3,1,300,1,1200,1,3720,><:#200,8486>|---------  Product Catalog: Inherit the Product ID Update agent from DesignNotebook

@Bhead title@<+@><:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#240,8486>Identifying a design template

<:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#211,8486><:X8,2;Index "Design templates" # "identifying"><:X8,2;Index "Identifying a design template" #><:f,,>A template'<:f><:f,,>s title may not indicate that it also serves as a design template. 
<:f>

@Numbered list@<:s><:R><:#400,8486>Add the template to your workspace by choosing File - Database - Add Workspace Icon, typing its exact file name (with the .NTF extension), and clicking Done.

@Numbered list@<:s><:#200,8486><:f,,>Select the template icon and choose File </m> Database </m> Properties.

@Numbered list@<:s><:#200,8486><:f,,>Click the Design tab.

@Numbered list@<:s><:#400,8486>If "Database is a template" is selected, the database is a design template; write the template name down if you plan to use its design for another database.

@Numbered list@<:s><:#200,8486>Close the InfoBox.

@See also hlp@<:s><:#110,8486>

@See also btn@<:s><:#200,8486>

@Crossref@<:#200,8486><+*><+)>Application templates<-)><-*><+*>H_APPLICATION_TEMPLATES<-*>

@Ahead@<:s><:#240,8486>About planning an application

<:s><:#1000,8486><:X8,3;Index "Database" # "planning"><:X8,3;Index "Application" # "planning"><:X8,3;Index "Planning" # "an application"><:X8,3;Index "About" # "planning an application"><:X8,3;Index "How to" # "plan an application">Whether you need a simple discussion datab
ase or a complex set of databases for a tracking application, planning is an important, and often the most time-consuming, phase of development. Be sure to leave adequate time for interviews, research, and writing a plan. Errors and omissions at this phase 
cause wasted effort later. Planning can speed up your design work by helping you identify a template or database that is similar to the design you require.

<:s><:#200,8486>The checklists that follow highlight the most important planning tasks.

@See also prnt@<:s><:#200,8486>For more information about planning, see Chapter 11, Planning a Customized Application.

@See also hlp@<:s><:#110,8486>

@See also btn@<:s><:#200,8486>

@Crossref@<:#400,8486><+)>About creating databases that don't need customizing<-)><+*>H_ABOUT_CREATING_DATABASES_THAT_DON'T_NEED_CUSTOMIZING<-*> 

@Crossref@<:#400,8486><+)>Researching what the application needs to do<-)><+*>H_RESEARCHING_WHAT_THE_APPLICATION_NEEDS_TO_DO<-*>

@Crossref@<:#200,8486><+)>Planning the Notes features<-)><+*>H_PLANNING_THE_NOTES_FEATURES<-*>

@Crossref@<:s><:#200,8486><+*>

<:s><:#200,8486><+!><:f,,>Evaluate the current process<-!>

@Bullet@<:s><:#200,8486><:><:f><:X8,3;Index "Planning" # "evaluating the current process"><:f>Review all current forms and reports, whether online or in print.

@Bullet@<:s><:#200,8486><:>Understand the organizational structure of the people who do the work.

@Bullet@<:s><:#200,8486><:>Verify your understanding of the process with managers and users.

@Bullet@<:s><:#400,8486><:>Review the problems, limitations, exceptions, and constraints noted by managers, users, and yourself. Focus on the problems, not on the solutions.

@Bullet@<:s><:#600,8486><:>Determine the causes and effects of the problems. Try to determine which are operational problems (physical problems, such as badly designed forms or unreliable network hardware) or process problems (interaction problems, such as requiring a review by th
e wrong person).

@Bullet@<:s><:#200,8486><:><:>Decide how much of the existing process you want to retain.

<+@><:s><:I0,0,0,0><:S+-1><:#221,8486><+!><:f,,>Define <-!><+!>the <-!><+!>new process<-!>

@Bullet@<:s><:#200,8486><:><:f><:X8,3;Index "Planning" # "defining the new process"><:f>Clearly articulate the business goal and have management and users review and agree to it.

@Bullet@<:s><:#200,8486><:>Define what information is required and how information is related.

@Bullet@<:s><:#400,8486><:>Define who will use the application, what each user does and why, and how users interact with each other.

@Bullet@<:s><:#400,8486><:>For a dynamic process that involves changing or moving information, illustrate the process with a flow diagram. Have users and managers review the diagram and make any necessary changes.

<+@><:s><:I0,0,0,0><:S+-1><:#221,8486><+!><:f,,>Translate <-!><+!>the process into Notes terms<-!>

@Bullet@<:#400,8486><:><:X8,3;Index "Planning" # "translating the process into Notes terms"><:f>Determine the type of Notes application you need: Approval, Broadcast, Discussion, Reference, or Tracking (or a combination of any of those).

@Bullet@<:s><:#200,8486>Determine how many databases are required.

@Bullet@<:s><:#200,8486><:>Determine if a template or database exists that can provide all or part of the design.

@Bullet@<:s><:#200,8486><:>Describe the forms, fields, views, and navigators needed.

@Bullet@<:s><:#400,8486><:><:><:>Determine what workflow features, if any, you need, such as sending notifications and routing approvals.

@Bullet@<:s><:#200,8486>Determine what kind of automation is needed to perform workflow, editing, or maintenance tasks.

@Bullet@<:s><:#200,8486>Determine how data will be brought into or sent from Notes, if applicable.

@Bullet@<:s><:#200,8486>Decide which Notes security features are appropriate for controlling access to information.

@Bullet@<:s><:#600,8486><:>Write a preliminary design specification that states the goals of the application, the new process, and the Notes features to be used. Keep this design specification updated as you proceed through development.

@Bullet@<:s><:#200,8486><:>Have technical users or peers review the specification at one or more points during its development.

@Bullet@<:s><:#400,8486><:>Create a prototype if the application is complex or if reviewers must signoff on a prototype before development can begin.

@Ahead@<:s><:#240,8486>Ways to create a database or template

<:s><:#200,8486><:X8,4;Index "Creating" # "ways to create a database"><:X8,4;Index "Database" # "ways to create"><:X8,4;Index "Ways to" # "create a new database">You can create a database, template, or design template in any of these ways:

@Bullet@<:#200,8486><+)>Start from a template<-)><+*>H_STARTING_FROM_A_TEMPLATE<-*> 

@1st lev para@<:s><:#800,8486>If your application is similar to an existing template, the most convenient way to create a new database is to use the template as your starting point, because most of the design work has been done for you. The templates provided with Notes provide designs 
for many popular types of applications.

@Bullet@<:#200,8486><+)>Copy a database that is already in use<-)><+*>H_COPYING_AN_EXISTING_DATABASE<-*> 

@1st lev para@<:s><:#400,8486>Copying a database is similar to starting from a template, except that the design typically needs some customizing. 

@Bullet@<:#200,8486><+)>Start from scratch<-)><+*>H_STARTING_FROM_SCRATCH<-*>

@1st lev para@<:s><:#600,8486>If no template or existing database suits your purpose, create a blank database or template. This method involves the most work because you create forms and views either from scratch or by copying them from another database.

@Bhead title@<:s><:#220,8486>Starting from a template

<+@><:s><:I0,0,0,0><:S+-1><:#844,8486><:X8,4;Index "Creating" # "a database from a template"><:X8,4;Index "Templates" # "creating a database from"><:X8,4;Index "Database" # "creating from a template">A template is a skeleton that contains design elements, but no data. When you use a template to
 create a database (or another template), the original template remains unchanged, so you can re-use it later. Templates are distinguishable from regular databases because their file names always end with the .NTF file name extension. 

@Numbered list@<:s><:#200,8486>Choose File - Database - New.

@Numbered list@<:s><:#400,8486>Select Local as the server name if you want to store the database on your workstation's hard disk. (Select a "Notes Data Folder" from the Desktop list on the Macintosh to store the database locally.)

@Numbered list@<:s><:R1,2,1,360,1,720,><:#400,8486>Select a server name if you want to store the database on a server or if several people will be designing the database.

@Numbered list@<:s><:R><:#200,8486>In the Title box, enter a title for the new database.

@See also prnt@<:s><:R1,2,3,240,1,399,><:#200,8486>See "Details: Naming a database" for ideas about titles and filenames for databases.

@Numbered list@<:s><:R1,2,1,360,1,720,><:#200,8486>Press TAB to fill in the File Name edit box. (On the Macintosh the file name is the same as the title.) 

@Numbered list@<:s><:R1,2,1,360,1,720,><:#400,8486>If you're creating a template, change the file name extension to .NTF; otherwise, leave the extension .NSF.

@Numbered list@<:s><:R><:#400,8486>To encrypt a local database, click Local Security, select "Secure this database," choose the users who are allowed access, and OK.<:X8,4;Index "Database" # "encrypting"><:X8,4;Index "Encrypting" # "database">

@Numbered list@<:s><:#400,8486>To keep the database within a certain size, click "Size limit" and type in a size (in megabytes), and click OK.

@Numbered list@<:s><:#200,8486>Click "Show all templates" and select a template from the list.

@Numbered list@<:#200,8486><:f,,>WILL THE "<:f><:f,,>advanced template" option show up here if it's a design template??<:f><:f,,>++<:f>

@Numbered list@<:s><:#200,8486>Click About to display the About Database document, which explains the template's purpose.

@Numbered list@<:s><:#200,8486>Click Template Server to use templates that reside on a server.<:X8,5;Index "Template server" #><:X8,5;Index "Server" # "template server">

@Numbered list@<:s><:#400,8486>Select "Inherit future design changes" ("Inherit design" on the Macintosh) if you chose a design template and want your new database's design to stay synchronized with the design template.

@Numbered list@<:s><:#200,8486>Click OK (Open on the Macintosh).

@Numbered list@<:s><:#200,8486>Press ESC to close the About document (if the template contains one).

@Numbered list@<:s><:#200,8486>Press ESC to close the database.

@See also prnt@<:s><:#400,8486>If you plan to change the database design, see Chapters 3, 4, and 5 for instructions on designing forms, fields, and views.

@See also prnt@<:s><:#200,8486>For information about rolling out a database, see the <+">Database Manager's Guide<-">.

@See also hlp@<:s><:#110,8486>

@See also btn@<:#200,8486><+)>{bmc 1details.bmp}See details<-)><+*>H_DETAILS:_NAMING_A_DATABASE<-*>

@See also btn@<:s><:#200,8486><+)>

@Crossref@<:#200,8486><+)>About copying the database to a server<-)><+*>H_ABOUT_COPYING_THE_DATABASE_TO_A_SERVER<-*>

@Crossref@<:#200,8486>Where is Local security in DBMG??++

@Bhead title@<:s><:#220,8486>Copying an existing database

<+@><:s><:I0,0,0,0><:S+-1><:#422,8486><:X8,5;Index "Database" # "copying"><:X8,5;Index "Copying" # "database"><:X8,5;Index "Creating" # "new database from existing database"><:X8,5;Index "Creating" # "by copying an existing database">You can copy the design of any database or template whose con
tents you are able to read, including examples and templates provided with Notes.

@Numbered list@<:s><:#200,8486>Select the icon for the database you want to copy.

@Numbered list@<:s><:#200,8486>Choose File - Database - New Copy.

@Numbered list@<:s><:#400,8486>Select Local as the server name if you want to store the database on your workstation's hard disk. (Select a "Notes Data Folder" from the Desktop list on the Macintosh to store the database locally.)

@Numbered list@<:s><:#400,8486>Select a server name if you want to store the database on a server or if several people are designing the database.

@Numbered list@<:s><:#200,8486>In the Title box, enter a title for the new database.

@See also prnt@<:s><:R1,2,3,240,1,399,><:#200,8486>See "Details: Naming a database" for ideas about titles and filenames for databases.

@Numbered list@<:s><:R1,2,1,360,1,720,><:#200,8486>Press TAB to fill in the File Name edit box. (On the Macintosh the file name is the same as the title.)

@Numbered list@<:s><:R1,2,1,360,1,720,><:#400,8486>If you're creating a template, change the file name extension to .NTF; otherwise, leave the extension .NSF.

@Numbered list@<:s><:R><:#400,8486>To encrypt a local database, click Local Security, select "Secure this database," choose the users who are allowed access, and OK.<:X8,5;Index "Database" # "encrypting"><:X8,5;Index "Encrypting" # "database">

@Numbered list@<:s><:#400,8486>To keep the database within a certain size, click "Size limit" and type in a size (in megabytes) and click OK.

@Numbered list@<:s><:#200,8486>Select "Database design only" (deselect "Copy documents" on the Macintosh).

@Numbered list@<:s><:#200,8486><-!>Deselect "Access Control List."

@Indnt caution@<:s><:#200,8486>  Do not copy the Access Control List because it may not allow you to modify the database.

@Numbered list@<:s><:#200,8486><-!>Click OK (Copy on the Macintosh).

@Numbered list@<:s><:R1,2,3,240,1,399,><:#600,8486>If the source database inherits its design from a design template, yours will too. If you want to control the design yourself, highlight the icon, choose File - Database - Properties, and deselect "Inherit design from template" on the Design tab. 

@See also prnt@<:s><:R1,2,3,240,1,399,><:#200,8486>For more information about design templates, see "About using design templates" in Chapter 10.

@Numbered list@<:s><:R1,2,3,240,1,399,><:#200,8486>Press ESC to close the database.

@See also prnt@<:s><:R1,2,3,240,1,399,><:#200,8486>Read Chapters 3, 4, and 5 for instructions on designing forms, fields, and views.

@See also prnt@<:s><:R1,2,3,240,1,399,><:#200,8486>For information about rolling out a database, see the <+">Database Manager's Guide<-">. 

@See also hlp@<:s><:R1,2,3,240,1,399,><:#110,8486>

@Crossref@<:R1,2,3,240,1,399,><:#200,8486><+)>{bmc 1details.bmp}See details<-)><+*>H_DETAILS:_COPYING_AN_EXISTING_DATABASE<-*>

@Crossref@<:R1,2,3,240,1,399,><:#200,8486><+)>{bmc 1details.bmp}See details: Naming a database<-)><+*>H_DETAILS:_NAMING_A_DATABASE<-*> 

@See also btn@<:s><:R1,2,3,240,1,399,><:#200,8486><+)>

@Crossref@<:R1,2,3,240,1,399,><:#200,8486><+)>About copying the database to a server<-)><+*>H_ABOUT_COPYING_THE_DATABASE_TO_A_SERVER<-*>

@Crossref@<:s><:R1,2,3,240,1,399,><:#200,8486> 

@Chead title@<+@><:s><:I0,0,240,0><:S+-1><:R1,2,3,240,1,399,><:#221,8486>Details: Copying an existing database

<+@><:s><:I0,0,240,0><:S+-1><:R1,2,3,240,1,399,><:#211,8486>When you copy an existing database, you should know that:

@Bullet@<:s><:R1,2,3,240,1,399,><:#600,8486>If available, the full text search index isn't copied from the original database, although the settings for the index are copied. When the application is released to users, the database manager needs to create a new index to allow users to search for text w
ithin documents.<:X8,6;Index "Copying" # "database, and full text search index"><:X8,6;Index "Full text search index" # "and copied database">

@Bullet@<:R1,2,3,240,1,399,><:#600,8486>If design changes are disabled in the original database ("Hide the design of this database" is set in the File - Database - Properties InfoBox), WHERE IS THIS IN BUILD 126 ??++you won't be able to modify your new database's design because the Design menu is
 unavailable.<:X8,6;Index "Database" # "hidden design in copied database"><:X8,6;Index "Copying" # "database, and hidden design"><:X8,6;Index "Hiding" # "design, and copied database">

@Tip@<:R1,3,1,630,1,1200,1,3720,><:#1600,8486><:f,,>To customize<:X8,6;Index "Example" # "creating a spinoff of a Notes template"><:X8,6;Index "Templates" # "example of creating a spinoff of a Notes template"><:X8,6;Index "Design" # "creating a spinoff of a Notes template"><:X8,6;Index "Design templates" # "example of creating a spinoff of a Notes template">
 a <:f><:f><:f,,>Notes design template, copy the template and <:f><:f,,>inherit the original 
<:f><:f,,>design. <:f><-!><:f,,>G<:f><:f,,>ive it a different file name<:f><:f,,> to prevent future releases of Notes<:f><:f,,> from writing over your customized template. 
<:f><:f,,>Leave the design template name the same, so that existing databases can be synchronized to it. 
<:f><:f,,>RIGHT??? <:f><:f,,>YOU WOULDN'T NEED TO CHANGE THE DESIGN TEMPLATE NAME?? ANY DRAWBACKS TO THIS APPROACH?? ARE DATABASES BASED ON THE OLD TEMPLATE FILE NAME OK BECAUSE THE DESIGN TEMPLATE NAME IS STILL THE SAME?++ 
<:f><:f,,>When you add your own <:f><:f,,>improvements, just <:f><:f,,>protect your new views, forms, shared fields, or agents 
<:f><:f,,>by selecting "Do not allow Design/Refresh to alter.." in the Properties InfoBox<:f><:f,,>.<:f>

@Bhead title@<+@><:s><:I0,0,240,0><:S+-1><:R1,2,3,240,1,399,><:#240,8486>Starting from scratch

<+@><:s><:I0,0,0,0><:S+-1><:R><:#211,8486><:X8,6;Index "Creating" # "a database from scratch"><:X8,6;Index "Database" # "creating from scratch"><:X8,6;Index "Design" # "designing from scratch"><:X8,6;Index "Blank" # "database"><:X8,6;Index "Database" # "blank">You can create an empty database or te
mplate that contains no forms or views.

@Numbered list@<:s><:#200,8486>Choose File - Database - New.

@Numbered list@<:s><:#400,8486>Select Local as the server name if you want to store the database on your workstation's hard disk. (Select a "Notes Data Folder" from the Desktop list on the Macintosh to store the database locally.)

@Numbered list@<:s><:#400,8486>Select a server name if you want to store the database on a server or if several people will be designing the database.

@Numbered list@<:s><:#200,8486>In the Title box, enter a title for the new database.

@See also prnt@<:s><:R1,2,3,240,1,399,><:#200,8486>See "Details: Naming a database" for ideas about titles and filenames for databases.

@Numbered list@<:s><:R1,2,1,360,1,720,><:#200,8486>Press TAB to fill in the File Name edit box. (On the Macintosh the file name is the same as the title.)

@Numbered list@<:s><:R1,2,1,360,1,720,><:#400,8486>If you're creating a template, change the file name extension to .NTF; otherwise, leave the extension .NSF.

@Numbered list@<:s><:R><:#400,8486>To encrypt a local database, click Local Security, select "Secure this database," choose the users who are allowed access, and OK.<:X8,6;Index "Database" # "encrypting"><:X8,6;Index "Encrypting" # "database">

@Numbered list@<:s><:#400,8486>To keep the database within a certain size, click "Size limit" and type in a size (in megabytes) and click OK.

@Numbered list@<:#200,8486>Select -Blank- as the template.<:X8,6;Index "Templates" # "blank">

@Numbered list@<:s><:#200,8486>Click OK (or Open on the Macintosh).<:>

@Numbered list@<:s><:#200,8486>Press ESC to close the database.

@See also prnt@<:s><:#200,8486>Follow the procedures in Chapters 3, 4, and 5 to create forms, fields, and views for the database.

@See also hlp@<:s><:R1,2,3,240,1,399,><:#110,8486>

@See also btn@<:R1,2,3,240,1,399,><:#200,8486><+)>{bmc 1details.bmp}See details: Naming a database<-)><+*>H_DETAILS:_NAMING_A_DATABASE<-*> 

@See also btn@<:s><:R1,2,3,240,1,399,><:#200,8486><+)>

@Crossref@<:R1,2,3,240,1,399,><:#200,8486><+)>Ways to create a form<-)><+*>H_WAYS_TO_CREATE_A_FORM<-*>

@Crossref@<:R1,2,3,240,1,399,><:#200,8486><+)>Ways to place a field on a form<-)><+*>H_WAYS_TO_PLACE_A_FIELD_ON_A_FORM<-*>

@Crossref@<:R1,2,3,240,1,399,><:#200,8486><+)>Ways to create a view<-)><+*>H_WAYS_TO_CREATE_A_VIEW<-*>

@Chead title@<:s><:R><:#200,8486>Details: Naming a database

<+@><:s><:I0,0,0,0><:S+-1><:#422,8486><:X8,7;Index "Database" # "naming"><:X8,7;Index "Name" # "of database">Databases have two names, a title and a file name. You should decide upon these database names before you create the database.

@Dhead@<:s><:#200,8486>Title

<+@><:s><:I0,0,0,0><:S+-1><:#422,8486><:X8,7;Index "Database" # "title"><:X8,7;Index "Title" # "of database"><:X8,7;Index "Name" # "of database on workspace"><:X8,7;Index "Database" # "icon name"><:X8,7;Index "Icon" # "database name on icon">The database title appears immediately below its icon
, as shown below.  Although you enter the title when you create the database, you can change it at any time.

<+@><:s><:I0,0,0,0><:S+-1><:#211,8486>{art: Screen shot: icon w/ name}

<+@><:I0,0,360,0><:S+-1><:#211,8486>The title should be:

@Bullet@<:s><:#200,8486>Descriptive

@1st lev para@<:s><:#600,8486>Make sure the title helps users find the correct database. For example, it's a good idea to include the name of the project, or the name of the group that uses the database. "Project Venus Status" or "QA Weekly Status" tells users more about the database th
an "Status Report."

@Bullet@<:s><:#200,8486>Short and simple

@1st lev para@<:s><:#600,8486>Database titles can consist of a maximum of 32 characters, including letters, numbers, spaces, and punctuation. "Quality Assurance Quarterly Status Reports" is descriptive, but too long for a database title. "QA Quarterly Status" is a shorter but still desc
riptive title.

<+@><:s><:I0,0,0,0><:S+-1><:#422,8486>When done, check the icon and make sure the title wraps the way you want.  Notes doesn't hyphenate the title, so make sure it is readable.

@Dhead@<:s><:#200,8486>File Name

@1st lev para@<:s><:I0,0,0,0><:S+-1><:#638,8486><:f>Each Notes platform supports different file name conventions. On the Macintosh, the database title 
<+">is<-"> the file name.  If you specify a drive and directory when you enter the file name, Notes stores the new database in the indicated directory. Otherwise, Notes stores the database in your Notes data directory.<:X8,7;Index "Directory" # "Notes data directory">
<:f>

@1st lev para@<:s><:I0,0,0,0><:S+-1><:#422,8486>In Windows, OS/2, and UNIX, use these file name conventions to ensure that a database can be used on multiple platforms:

@Bullet@<:s><:#600,8486>Keep the file name to eight characters or less, using letters, numbers, underscores (_), and hyphens (-). Use only lowercase letters, as UNIX is case sensitive and will interpret "sales" and "SALES" as two different names.

@Bullet@<:s><:#200,8486>The file name must be unique.

@1st lev para@<:s><:R1,1,1,454,><:#400,8486>If you use an existing file name, Notes prompts for permission to write over that file. If you want to replace it with your new database, select OK; otherwise select Cancel and enter a different file name.

@1st lev para@<:s><:R><:#400,8486><+!>Caution<-!>  To replace an existing non-Notes file with a Notes database, make sure you specify the .NSF extension when entering the file name.

@Bullet@<:s><:#200,8486>The file name should be descriptive.

@1st lev para@<:s><:#600,8486>It can be difficult to make a descriptive name from eight characters, but descriptive file names prevent confusion. To help differentiate among databases, use an abbreviated version of the database title as the file name.

@Bullet@<:s><:#200,8486>The file name should include a file name extension.<:X8,8;Index "Filename" # "extensions"><:X8,8;Index "Database" # "filename extensions">

@1st lev para@<:s><:#800,8486>When you enter the file name, add a period followed by a three-character extension to the file name to indicate what type of file it is. If you do not include the file name extension when you enter the file name, Notes uses .NSF, the default file extension.
 Notes supports several file name extensions, which are used for different purposes.

@Ahead@<:s><:t0>Converting a template to a design template

<+@><:s><:I0,0,0,0><:S+-1><:#422,8486>A template cannot function as a design template until you assign it a design template name. CAN YOU MAKE AN .NSF FILE A DESIGN TEMPLATE OR MUST IT HAVE AN .NTF EXTENSION??

@Numbered list@<:s><:#200,8486>Select the database and choose File - Database - Properties.

@Numbered list@<:s><:#200,8486>Click the Design tab.

@Numbered list@<:s><:#200,8486><:f,,>Select "Database is a t<:f><:f,,>emplate."

@Numbered list@<:s><:f,,>Enter a design template name (with no spaces in the name). 

@Numbered list@<:#200,8486><:f,,>Select "List as advanced template in 'New Database' dialog -- WHAT IS THIS??++

@Numbered list@<:s><:#200,8486><:f,,>Close the InfoBox.<:f>

@See also hlp@<:s><:#110,8486><:f,,>

@See also btn@<:R1,2,3,240,1,399,><:#400,8486><+)>{bmc 1details.bmp}See details<-)><+*>H_DETAILS:_CONVERTING_A_TEMPLATE_TO_A_DESIGN_TEMPLATE<-*> 

@Bhead title@<+@><:s><:I0,0,0,0><:S+-1><:R1,2,1,360,1,720,><:#240,8486>Details: Converting a template to a design template

<:s><:I0,0,0,0><:S+-1><:R><:#844,8486>The design template name can be any combination of 32 characters, including letters, numbers, and underscores (but no spaces). ONLY 32 CHARACTERS??? SEEMS LIKE IT ACCEPTS MORE THAN THAT?? Make the name concise, but descriptive, because shorter names are eas
ier to type and remember. 

<+@><:s><:I0,0,0,0><:S+-1><:#633,8486>Try to indicate the application type or design elements represented in the template. For example, StdNotesDiscussion represents a standard template shipped with Notes that contains the design for a Discussion database.

@Ahead@<:s><:#240,8486>Giving developers access to a database

<:s><:#800,8486><:X8,9;Index "Access Control List (ACL)" #><:X8,9;Index "ACL" #><:X8,9;Index "Access" # "assigning designer access"><:X8,9;Index "Database" # "Access Control List (ACL)"><:X8,9;Index "Development" # "assigning developer access"><:f><:f,,>Every database has 
an Access Control List (ACL) that defines which users can access the database and the kinds of activities they can perform. Follow these steps to modify the ACL to give access only to its developers. When the database is ready to be released, the database m
anager can adjust these settings to provide general access to the application. 

@Numbered list@<:s><:#200,8486>Select the database and choose File - Database - Access Control.

@Numbered list@<:s><:#200,8486>Highlight your name in the People, Servers, Groups list.

@Numbered list@<:s><:#200,8486>Select Manager as the Access level if it is not already selected.

@Numbered list@<:s><:#200,8486>Select Person as the User Type.

@Numbered list@<:s><:#200,8486>Select all the Create and Delete options.

@Numbered list@<:#200,8486>Highlight -Default- and click No Access as the Access level.<:X8,9;Index "ACL" # "no access"><:X8,9;Index "ACL" # "default access"><:X8,9;Index "No access to database" #>

@Numbered list@<:s><:#400,8486>If there are other designers, click Add and select the location of their names from the drop-down list of Address Books.

@Numbered list@<:s><:#200,8486>Click the left column next to each designer's name to select it and click Add.

@Numbered list@<:s><:#200,8486>Click OK when you have added all designers.

@Numbered list@<:s><:#400,8486>For each designer's name, highlight the name and select Designer as the Access level and all the Create and Delete options.<:X8,9;Index "ACL" # "manager access">

@Numbered list@<:s><:#200,8486>To remove an entry, highlight the name and click Remove.

@Numbered list@<:s><:#400,8486>To change an entry's access level, highlight the name and click the new access level you want to assign.

@Numbered list@<:s><:#200,8486>Click OK.<:>

@See also prnt@<:s><:#200,8486>For more information about the Access Control List, see the <+">Database Manager's Guide<+!>.<-!><-">

@See also hlp@<+@><:s><:I0,0,0,0><:S+-1><:#281,8486>

@See also btn@<+@><:s><:I0,0,0,0><:S+-1><:#211,8486>

@Crossref@<:#200,8486><+)>About the Access Control List<-)><+*>H_ABOUT_THE_ACCESS_CONTROL_LIST<-*>

@Crossref@<:s><:#200,8486><+*>

@Ahead@<+@><:s><:I0,0,0,0><:S+-1><:#269,8486>Keeping a database private during development

<+@><:s><:I0,0,0,0><:S+-1><:#633,8486><:X8,10;Index "Development" # "keeping the database private during"><:X8,10;Index "Private" # "keeping the database private during development">If the database you are developing is stored on a server, take these extra precautions so users aren't able to se
e the database until it is ready. When the database is ready to be released, the database manager can adjust these settings to make the application public. 

@Numbered list@<:s><:#200,8486>Select the database and choose File - Database - Properties.

@Numbered list@<:s><:#200,8486>Click Replication Settings.

@Numbered list@<:s><:#200,8486>Click Other and select "Temporarily disable replication."

@Numbered list@<:s><:#200,8486>Click OK.<:X8,10;Index "Database properties" # "disable replication"><:X8,10;Index "Disable replication" #><:X8,10;Index "Replication" # "disable">

@Numbered list@<:s><:#200,8486>Click the Design tab.

@Numbered list@<:s><:#200,8486>Deselect "List in Database Directory."<:X8,10;Index "Database" # "not publicizing"><:X8,10;Index "Database properties" # "list in catalog"><:X8,10;Index "List in catalog" #><:X8,10;Index "Database" # "catalog, listing in">

@Numbered list@<:s><:#200,8486>Deselect "Show in 'Open Database' dialog."<:X8,10;Index "Database" # "showing in open database dialog"><:X8,10;Index "Show in Open Database dialog" #><:X8,10;Index "Database properties" # "show in Open Database dialog">

@Numbered list@<:s><:#200,8486>Close the InfoBox.

<:#200,8486>

>

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