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	registering notes users, customizing installation ofr users
	
	
	
	
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@Left pg foot@<:R1,1,3,8486,><:P19999,0,4->  Install Guide for Windows Server	Lotus Confidential

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@Right pg foot@<:R1,1,3,8486,>Lotus Confidential	Registering New Users  <:P19999,0,4->

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[edoc]
@Chapter title@<:s><:#300,8486><:f280,,><+!>Chapter 4  <:f280,,><-!><+!>Registering Notes Users<:f>

<:S+239><:#239,8486>Before you can install and set up Notes on workstations, you must register new Notes workstation users. 

@Ahead@<:s><:S+239><:#239,8486>About registering Notes users

<:s><:S+239><:#717,8486>Before users can use Notes on their workstations, you must register them on a Home server. The Home server is the server that will generate a list of servers that are available to the users. If you use a server access list, be sure to give the user access t
o the server. 

<:S+239><:#1195,8486>When you register a user, Notes creates and certifies the user's ID.   You can save the user's ID in the Name & Address Book by default or save the ID to a file.  If you select In Address Book, Notes attaches the User ID to the user's Person document in the
 Name & Address Book and the user needs Author access in the database.  If you select In file, you must  provide the user with the User ID on a floppy diskette.

<:s><:S+239><:#717,8486>You must also give the user his or her ID's password and determine the minimum password length for this ID.  If you store the ID in the Name & Address Book, Notes requires a password of at least one character, even if you leave this field blank or enter 0 i
n this field.

<:S+239><:#1195,8486>In  addition to creating a user ID, Notes also creates a server-based mail file.  
<:X8,-32768;Index "Mail" # "forwarding address">If the Notes user will use cc:Mail</Y> or another type of VIM</n> mail, add a forwarding address in the Name & Address Book to ensure that mail sent by Notes mail users reaches the user through a gateway. Type
 the full route to the user, for example, Barbara Hall@PERSONNEL@A@B@Z.   You can also edit the 
<:X8,-32768;Index "Person document" # "forwarding address">Person document later to add or change a forwarding address. 
<:X8,-32768;Index "Password" # "minimum length">

<:S+239><:#478,8486><+!>Note<-!><+!>  <-!>If you have more than one user with the same name, you can further distinguish a name by entering a middle initial, or by adding different characters or numbers to the name.

@Ahead@<:s><:S+239><:#239,8486>Ways to register new users

<:S+239><:#1195,8486>You can register new users in two ways: manually registering each user, or registering users from a file.  If you decide to register users from a file you must create a text file that contains all the information needed for each person's ID.  This method sa
ves you from having to enter the information for each user individually.  For additional information on creating a user text file see "Creating the user information file" in this chapter.

@Bhead@<:#220,8486>Setting up the user profile

<:#600,8486>Before you register a user you can set up common profiles in the Address Book for the users in your organization.  When you set up a user profile, you create a common profile that contains default information on databases, passthru server,  remote servers, 
and  mail domain. 

@Numbered list@<:#200,8486>Open Notes and double-click the server's Address Book icon.

@Numbered list@<:#200,8486>Choose Create - Setup Profile.

@Numbered list@<:#200,8486>Enter a profile name that describes the group.

@Numbered list@<:#400,8486>Enter the servers and database names that you want displayed on your user's workspace.  Please use 'SERVERNAME!!FILENAME' syntax.

@Numbered list@<:#200,8486>Enter the name and the phone number of the Passthru server.

@Numbered list@<:#200,8486>Enter the names and phone numbers of the remote servers.

@Numbered list@<:#200,8486>Enter the mail domain for the group if appropriate.  

@Numbered list@Choose File-Close,  and click Yes to save your changes.

@Bhead@<:#220,8486>Registering new users manually

@Numbered list@<:#200,8486>Double-click the Notes icon.

@Numbered list@<:s><:#200,8486>Choose File </m> Tools - Notes Administration.

@Numbered list@<:s><:#200,8486>Choose Users - Register User, or click Users and select Register User.

@Numbered list@<:#200,8486>If you have purchased a user license, click Yes.

@Numbered list@<:s><:#200,8486>Enter the administration password.

@Numbered list@<:s><:#200,8486>Click Registration Server, select the server that will register all new users, and click OK.

@Numbered list@<:s><:#200,8486>Click Certifier ID, select the certifier ID file, and click OK.

@Numbered list@<:s><:#200,8486>Enter the administrator's password and click OK.

@Numbered list@<:#200,8486>Select  North American or International security type.

@Numbered list@<:#200,8486>Enter the certificate expiration date; mm-dd-yy and click Continue.

@Numbered list@<:s><:#200,8486>Enter the user's first name, middle initial,  and last name, up to 79 characters total.

@Numbered list@<:#200,8486><:X8,-32768;Index "Password" # "administrator">Enter a case</m>sensitive<+!> 
<-!>password<+!> <-!>of a maximum of 31 letters, spaces, or numbers.

@Numbered list@<:s><:#200,8486>Enter the minimum password length for users.

@Numbered list@<:#400,8486>Select the appropriate license type that you purchased. See the <+">Lotus Notes Deployment Guide 
<-">for additional information abut license types.

@Numbered list@<:s><:#200,8486>Select a profile, if you created a user profile.  See "Setting the user profile" in this chapter.

@Numbered list@<:#200,8486><[>Optional] Click Mail to select the mail program for the user.  Do the following:

@Indnt bullet@<:s><:#200,8486>Enter the mail program in the Mail type box.

@Indnt bullet@<:s><:#200,8486>Enter the mail file name.

@Indnt bullet@<:s><:#200,8486>Select whether you want to create the user's ID files now or during the user setup program.

@Indnt bullet@<:s><:#200,8486>Select or type the Home server name that will store the user's mail database.

@Numbered list@<:#200,8486><[>Optional] Click Other to specify additional Address Book information.  Do the following:

@Indnt bullet@<:s><:#200,8486>Enter any comments for the user.

@Indnt bullet@<:#200,8486>Enter the location of the Address Book.

@Indnt bullet@<:s><:#200,8486>Enter the name of the local administrator.

@Indnt bullet@<:s><:#400,8486>Select In Address Book or In file to indicate how you want to store the User ID file.  If you store the ID in a file, click Set ID file, specify the file name, and click OK.  
	

@Indnt bullet@<:#200,8486>Enter the unique organization for the user.<+!> <-!>

@Numbered list@<:#200,8486>Click Next and repeat steps 12 through 18 to register multiple users.

@Numbered list@<:s><:#200,8486>Click Previous to view the previous user you registered, and click Delete to delete the user.

@Numbered list@<:s><:#200,8486>Click Register.

@Numbered list@<:#200,8486>Click Yes to register another user, or click No to exit.

@Bhead@<:#220,8486>Creating the User Information file

<:#200,8486>To create a file that contains information about the new users, follow this procedure:

@Numbered list@<:s><:#200,8486>Create a text file at your workstation with a text editor.

@Numbered list@<:s><:#200,8486>Enter ID information for each user - one user per line - using the following format:

@1st lev para@<:#400,8486>Hall;Joann;M;organization;password;IDfile directory;IDfile name;homeservername;mailfiledirectory;mailfile name;location;comment;forwarding address

@Numbered list@<:#200,8486>Close and save the file.

@Bhead@<:s><:#220,8486>Registering new users from a file

<:s><:#400,8486>If you created a text file containing user information, you can use this procedure to register users from that file.

@Numbered list@<:s><:#200,8486>Double-click the Notes Workstation icon.

@Numbered list@<:s><:#200,8486>Choose File </m> Tools - Notes Administration.

@Numbered list@<:s><:#200,8486>Choose Users - Register users from a file, or click Users and select Register User from a file.

@Numbered list@<:s><:#200,8486>If you have purchased a server license, click Yes.

@Numbered list@<:s><:#200,8486>Enter the administration password.

@Numbered list@<:s><:#200,8486>Click Registration Server, select the server that will register all new users, and click OK.

@Numbered list@<:s><:#200,8486>Click Certifier ID, select the certifier ID file, and click OK.

@Numbered list@<:s><:#200,8486>Enter the administrator's password and click OK.

@Numbered list@<:s><:#200,8486>Select  North American or International  license type.

@Numbered list@<:#200,8486>Enter the certificate expiration date; mm-dd-yy.

@Numbered list@<:s><:#200,8486>Click Continue.

@Numbered list@<:s><:#200,8486>Enter the file name that contains the user information.

@Numbered list@<:s><:#200,8486>Enter the minimum password length for users.

@Numbered list@<:s><:#200,8486>Select the appropriate license type.

@Numbered list@<:s><:#200,8486>Select a profile, if you created a user profile.  See "Setting the user profile" in this chapter.

@Numbered list@<:#200,8486><[>Optional] Click Mail to select the mail program for the user.  Do the following:

@Indnt bullet@<:s><:#200,8486>Enter the mail program in the Mail type box.

@Indnt bullet@<:s><:#200,8486>Enter the mail file name.

@Indnt bullet@<:s><:#200,8486>Select whether you want to create the user's ID files now or during the user setup program.

@Indnt bullet@<:s><:#200,8486>Select or type the Home server name that will store the user's mail database.

@Numbered list@<:#200,8486><[>Optional]  Click Other to specify additional Address Book information.  Do the following:

@Indnt bullet@<:s><:#600,8486>Select In Address Book or In directory to indicate how you want to store the User ID file.  If you store the ID in a directory, click Set ID directory, specify the drive and directory name, and click OK.  
	

@Indnt bullet@<:s><:#200,8486>Enter the name of the local administrator.

@Numbered list@<:#200,8486>Click Register.	

@Ahead@<:s><:#240,8486>About customizing installation

<:s><:#400,8486>You can customize Notes installation for new servers or workstations by editing script files, adding variables to the NOTES.INI files, and modifying the DESKTOP.DSK file.

<:#1000,8486>By copying your modem or template files to the Notes installation directory or disks and editing the script files, you can instruct Notes to copy your templates or modem files during installation. The Notes Install program includes installation scripts that
 are specific to the version of Notes you're installing; for example: 
<:X8,-32768;Index "W16SRV.SCR" # "customizing for Windows Notes">W16SRV.SCR is executed when installing a Windows 3.1 server.   When users and servers then install or reinstall Notes, they receive your site</m>specific files. 

<:#1000,8486>You can also modify the supplied NOTES.INI file in the Notes installation directory.  When Notes is installed for the first time on a workstation or a server, the additional NOTES.INI variables are included.<:X8,-32768;Index "NOTES.INI" # "standardizing for new servers">
<:X8,-32768;Index "NOTES.INI" # "standardizing for new workstations">  Notes Install copies SRVNOTES.INI or WRKNOTES.INI to NOTES.INI during the Notes Setup program. Now any new server or workstation that installs Notes from the installation directory will 
have a NOTES.INI file that includes the variables you've added.

<:#400,8486>If you want all of your users to have the same workspace, you can modify the DESKTOP.DSK file and copy it to the Notes install directory on the file server.  

<:#400,8486>For additional information about customizing installation see the 
<+">Administrator's Guide for Lotus Notes 4.0.<-">

@Ahead@<:s><:#240,8486>Customizing Modem and Template Files for Windows Workstations

@Numbered list@<:#200,8486>Copy your .MDM or .NTF file(s) to each of the Notes installation directories on the file server.

@Numbered list@<:s><:#200,8486>Create a temporary directory for your working script files and copy the script files into it.

@Numbered list@<:#200,8486>Open one of the temporary .SCR files with a text editor.

@Numbered list@<:#400,8486>In the <[>Disks] section, add the information for the files you want to include when installing, using the format <[><+">Fileset number<-">], <[><+">Source file name<-">], <[><+">Directory number<-">], <[><+">Destination file name<-">],, <[><+">File size<-">
];.

@Numbered list@<:s><:#200,8486>Close and save the script file.

@Numbered list@<:s><:#200,8486>Repeat steps 3 through 5 for each of the Install script files to keep installations consistent.

@Numbered list@<:#200,8486>Copy the modified script files into the Notes installation directory. 

@Ahead@<:s><:#240,8486>Customizing NOTES.INI

@Numbered list@<:#200,8486>Use a text editor to read SRVNOTES.INI or WRKNOTES.INI into memory.

@Numbered list@<:s><:#200,8486>Add NOTES.INI variables.

@Numbered list@<:#200,8486>Save the modified SRVNOTES.INI or WRKNOTES.INI file.

@Numbered list@<:#200,8486>If you've edited the file on your workstation, copy the modified file to the Notes installation directories. 

@Ahead@<:s><:S+239><:#239,8486>Customizing Your Users' Workspaces 

@Numbered list@<:s><:#200,8486>If you are running the Notes Workstation Program, exit from it.<:X8,-32768;Index "OS/2 workstation" # "customizing DESKTOP.DSK"><:X8,-32768;Index "Windows workstation" # "customizing DESKTOP.DSK">

@Numbered list@<:s><:#200,8486>At the operating system prompt, change to the Notes data directory. 

@Numbered list@<:s><:#200,8486>Rename DESKTOP.DSK. 

@Numbered list@<:s><:#400,8486>Copy DESKTOP.DSK from the Notes installation directory on the file server to your Notes data directory.

@Numbered list@<:s><:#200,8486>Start the Notes Workstation Program.

@Numbered list@<:s><:#200,8486>Add databases to your workspace. 

@Numbered list@<:s><:#200,8486>Name the tabs on the workspace.

@Numbered list@<:s><:#200,8486>Exit the Notes Workstation Program.

@Numbered list@<:s><:#200,8486>Copy the modified DESKTOP.DSK to the Notes installation directory on the file server.

<:#200,8486>

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